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BES Sub-Meter Program Administrative Rules

2014-09-26 17:01:32| PortlandOnline

PDF Document, 149kbCategory: Proposed 2014 Code and Rules Cleanup Package

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Administrative Assistant

2014-09-17 16:41:30| Space-careers.com Jobs RSS

HE Space is a successful international space company. For over 30 years, we have been supporting our customers with qualified experts in the field of engineering, science and administration. We are currently looking for an Administrative Assistant to support our customer in the Netherlands. Administrative Assistant Key Tasks and Responsibilities You will be responsible for the provision of secretarial and administrative support to one project called Unit herein in the Electrical Engineering Department, with occasional support to other units within the department. You will have the following responsibilities Support travel arrangements, leave management and coordination of training. Deal with incoming telephone calls and information requests. Analyse incoming correspondence documentation and manage their distribution. Provision of various logistic support to the Unit. Support the arrivals office, phone, computer, security, access to databases, information systems and departures deregistration, etc. of Unit personnel. Order of office supplies and maintenance of stationary. Room and resources bookings for meetings andor events. Administration and handling of shipment of goods and express mail. Documentation management i.e. distributionregistration of mail and documents. Organisation of agenda and of meetings. Maintenance of document libraries for the Unit, including change log, distribution lists, issue information notes to concerned users. Maintenance and follow up of actions lists for the Unit. Participation to the organisation of events as required. Provision of coverage during the absence of other assistants, etc. Skills Experience You will have the following qualifications and relevant experience Strong social skills and wellbalanced autonomy in the execution of. Rigor, commitment and reliability as well as the capacity to identify priority action, handle high workload and interface with a large number of people. Familiarity with modern electronic office automation tools and techniques, electronic mailing, customised database and internet software applications. Fluency in English is mandatory knowledge of another European language is an advantage. This job is located in Noordwijk. We are looking for candidates who are available from November 2014 or as soon as possible thereafter. If you think you have what it takes for this job, please send us your CV together with a letter of motivation both in English and in Word to Ms Cristina Espino at jobshespace.com, quoting job reference NLSC2373 before 08Oct14. An exciting and dynamic international working environment awaits you!

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Secretary Administrative Assistant

2014-09-17 16:41:30| Space-careers.com Jobs RSS

A Spanish leader company in Aerospace Engineering and Scientific services with more than 45 years of experience working for NASA and 35 years working for ESA seeks a candidate for postion of Secretary Administrative Assistant. the following tasks and requirements are applicable Specific Tasks The post will be based in one Unit, but will occasionally include support to other Units in the Department coverage during absence of other assistants, etc. Requirements On top of the Statement of Work activities mentioned above, some specific requirements would be as follows Easy contact with personnel and wellbalanced autonomy in the execution of the requested tasks. Rigor, commitment and reliability in the execution of the assigned tasks and capacity to identify priority action, handle high workload and interface with a large number of people. Familiarity with modern electronic office automation tools e.g. Microsoft Office package Word, Excel, PowerPoint, etc and techniques, electronic mailing, customised database and internet software applications. Proficient in the English language, both written and spoken, and a working knowledge of French language would be an advantage. Familiarity with ESA corporate applications is a distinct advantage. APPLICATIONS Interested candidates should send cv and cover letter to seleccionisdefe.es. The job code must included on the subjet.

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Administrative Internship

2014-09-16 22:55:54| PortlandOnline

PDF Document, 1,521kbCategory: Volunteer Information

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Secretary Administrative Assistant

2014-09-12 14:41:02| Space-careers.com Jobs RSS

A Spanish leader company in Aerospace Engineering and Scientific services with more than 45 years of experience working for NASA and 35 years working for ESA seeks a candidate for postion of Secretary Administrative Assistant Specific Tasks Coordinating actions with other secretaries of the department. Planningcoordinating the commitments and meetings, organizing calendar and keeping the Department Offices informed on all issues of concern supervising the preparation of files for such meetings and any special subjects. On personal initiative or on instructions, collecting information and documents necessary for the Department Staff to take actions on given issues. Analyzing incoming mail paper and email and presenting these data in an organized and prioritized manner. Ensuring that important and urgent mail reaches staff to insure timely responses. Coordinating actions with the DTIA office and other Directors offices organizing and coordinating high level meetings e.g.Steering Boards with Industry. Ensuring the diffusion of information between the Department Head and the Programmes Teams. Answering incoming calls and performing a prescreening of these calls for direct connection with the Department Head or for reply at a later time. Keeping organized records of these calls and checking closure and follow up. Preparation of staff missions and travel arrangements Supporting the Department Head and TIAT staff in the preparation and follow up of administrative, organisational and contractual matters. Composing routine correspondence and keeping a filing system for incomingoutgoing mail. Generating documents and textual and graphics presentations Check for correct authorization, substantiating documentation and adherence to Agency rules and practice ref. leave, mission, conference, authorization with regards to Staff Rules and Regulations, as well as financial procedures. For the execution of the tasks the contractor will be expected to use related ESA Corporate software tools, documentations systems, and databases and interface with the relevant actors across the Agency. Provide Support to ensure ensuring the implementation and operations of the Department Documentation Management System in accordance with the ISO requirements and TIA processes. Establishing and maintaining the structure and records and files on the Management Information Systems such as Eclipse and Daptiv. Interfacing and providing support to department staff on administrative matters related to use of the relevant systems. Supporting the ISO management system and processes. Support to reviews and audits, and preparation of files as background for meetings and special studies. Administering and maintaining the office documentation systems. Setting up the folder structure, registration, filing and distribution of correspondence and other documentation. Follow up of departmental actions using the Eclipse Documentation Management System. Supporting the Department Head and TIAT staff in the preparation and follow up of administrative, organisational aswell as contractual matters. Requirements Qualification from a recognized Institution of secondary studies or equivalent qualification in Business Administration, Economics, Management or related field, together with an administrative background and experience in the disciplines related to the tasks under consideration. Business administration Excellent communication skills. Ability to interface at appropriate level with relevant actors within and outside the Department. Ability to readily assimilate and coordinate input data and providing timely output to the hierarchy. Reliability, rigor and initiative in the execution of the assignedwork. Proven sense of confidentiality. Languages skills Fluent English competence in other languagessuch as French, Italian, German, Spanish is appreciated. Excellence in the use of standard office automation supportsoftware packages and of commercial database system and electronic mail. APPLICATIONS Interested candidates should send cv and cover letter to seleccionisdefe.es. The job code must included on the subjet.

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