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Support to the ExoMars Project, Controller Administrator, RTCSRE056
2014-01-24 17:35:47| Space-careers.com Jobs RSS
Support to the ExoMars Project, Controller Administrator, based at the European Space Agency, Noordwijk, The Netherlands Mandatory Applicants must hold a current valid work permit for the Netherlands or be EU nationals. Sercos space heritage over the last 40 years has placed us in the Space News Top 50 Space Industry Manufacturing and Services Companies. With over 1500 staff in the space business covering a wide spectrum of experience and skills, we convey best practice, expertise and innovation in our business. All members of our recruitment team have extensive space experience, so have the insight necessary to support you through the application process. Serco Nederland BV is looking for a Controller Administrator to support the ExoMars project Management. Task Overview Support to the planning, preparation, execution and followup of projects programmes activities in terms of schedule, related procurement actions, costs including preparation of CaC as relevant, manpower including support, etc. including Assisting in preparing, developing and maintaining programme level plans. Assisting in the definition and in maintaining related workprocurement plans and related execution and contract actions plans using local tools as applicable. Monitoring of the implementation of the programmes and of activities, as appropriate, and preparation of related reports and provision of management information as required Evaluating the results and main achievements of the programme, elaborating related KPIs, and preparing periodic overview publications In the field of resources i.e. financial and manpower for programmeprojects Assisting in the preparation of longterm, medium term and inyear resource plans Monitoring and controlling the implementation of the plans in line with resource targets, performing forecasting, identifying deviations and related recovery actions, producing related reports. Reviewing checking of ESA internal expenditures such as recharges, support services and purchases for consistency with Costat Completion CAC of industrial contracts. Checking commitments for consistency with budgets and ESAs procedures and consumption of commitment ceiling and initiating related budgetary transfers as required In the field of procurements and execution of contracts Support to the preparation and followup of the Agencys tender actions. Support to the proposal evaluations as expert for the price and schedule verification and analysis. Support to the preparation of the financial contract commitment and the data entry of the milestone payment plans in the Agencys systems. Contributing to the elaboration, consolidation of related procurement work plans and detailed implementation plans e.g. Contract Action Plan baseline and related commitment consumption, cost and disbursement profiles Ensuring that above plans are properly inserted in the appropriate management tools. Followingup of the progress of the procurement actions and contracts, and keeping track of status and maintaining the current actual and forecasting in the appropriate ESA tools. Creating related objects in ESAp, maintaining corresponding information in local applications as required and ensuring the correctness and coherence of related information. Monitoring and controlling of timely implementation of actions related to procurement and contractual matters, including monitoring of financial commitments, payment milestones and invoicing. Supporting industrial invoicing process and payment verification and control In the field of programme industrial return Initiation and coordination of the periodic updating of relevant Industrial Return data base to reflect the current commitments status and the industrial policy forecast for planned activities Verification of coherence with ESA corporate Industrial Return data Maintenance of list of specific compensation or improvement measures and followup the implementation Verification of coherence of proposed procurement actions with the planned industrial return policy targets of the programmeproject, including the compensation measures Support to programmeproject level risk management. Maintaining up to date the related data, performing data analysis, identifying deviations with regard to planstargets and production of associated reports to the responsible management and to the concerned customers when relevant. Operation of the associated management information tools and system databases Support to the responsible entity in the definition of new and improvement of existing processes and tools and production of related documents. Qualifications and Requirements Applicants require a University degree in Engineering or equivalent or MBA or equivalent degree from a recognised Institution of secondary studies or equivalent qualification in Business Administration together with a minimum of 4 years of relevant experience The working language is English, an excellent level, spoken and written is required. Skill Set Experience in controlling andor management of activities and resources in aerospace industry Some tasks require knowledge of FinanceAccounting may be required. Highly proficient in the use of IT support tools databases, in particular MS Office with advanced use of Excel and Lotus Notes Experience, as user of, SAP, ECC and SRM modules and familiarity with relevant ESA corporate applications e.g. ESAp is an asset Ability to rapidly understand and adapt to ESA specific context and environment including ESA corporate IT applications Excellent communications ability to interface at appropriate level within and outside of the Directorate Reliability, rigor and initiative in the execution of the assigned work Proactive attitude to solving problems, identify priority actions and to handle high workload Ability to work both autonomously and as part of a team within the boundaries of assigned tasks and stringent schedule Past experience with ESA in relevant activities is an asset On occasion we receive significantly more applicants than expected for some vacancies. Under such circumstances we reserve the right to bring forward the closing date of the advertisement. We therefore strongly advise you to apply for the role promptly to avoid disappointment should the closing date be brought forward. If you believe you have the skills and experience for the above post, please submit your application via our eRecruitment website. httpswww.amris.comsercorequirementdisplay.php?refSearchrequirementid49249 Mandatory Applicants must hold a current valid work permit for the Netherlands or be EU nationals. If you have any questions regarding this opportunity please address them to the Dutch recruitment team at space.careersserco.com Position Controller Administrator Reference RTCSRE056 Application closing date 16th February 2014 Start date ASAP, long term Important Please be aware that security clearance may be part of the selection process Please also take the opportunity to register with Serco eRecruitment for automatic email alerts for new opportunities httpswww.amris.comsercoalertssignupform.php For additional information about Serco Group please consult our website www.serco.com For additional information about Serco Europe please consult our website www.serco.comeurope
Tags: support
project
administrator
controller
Administrative Office Support and Internal Project Support
2014-01-16 17:36:41| Space-careers.com Jobs RSS
RHEA the fastest growing leading Belgian SME providing system engineering solutions and professional engineering services to the international space industry is recruiting experienced engineering support for a full time position based in the area of Noordwijk, The Netherlands. Description The candidate shall support the Earth Observation Directorate, primarily assigned to the MetOpSG project. Heshe will support the Programme Manager in managing the programmes internal project structures followup of project milestones in liaison with projects leaders integrate and provide overview of resource requirements interface with the project controller as required. Coordinate with and act as backup for Administrative Assistant to MetOp and Sentinel5 projects. Develop and maintain the integrated planning of the programme resources and calendar. Build up and maintain an office internal documentation system. Integrate all actions for the programme into a single action item list and ensure that the actions are being discharged in coherence with established procedures. Act as a point of contact for all documentationadministrative tools e.g. DMS, RID system, action item database, etc. used in the programme. Data collection and extraction from various Corporate applications e.g. SAP, PRISMA and from various internal sources and data consistency checking and coherence analysis. Prepare and assist in producing financial and programmatic status reporting as required. Assist in the preparation of project audits if and when required. Support users for retrieval of documents from local DMS, DMSs from external partners andor industry, out of paper archives, other sources like ESTEC library, scanned documents on CDROM or via internet, etc. Related support to project reviews. Compile the inputs from the responsible contributors for monthly reports and Quarterly Status Reports, for review and finalisation by the Programme Manager. Write the minutes of the internal management meetings, integrating the various inputs from the team leads. End to end responsibility for the management of promotional items linked to launch campaigns and ESA missions need assessment up to definition of distribution in close coordination with the respective external project managers. Tasks related to documentation management, distributionregistration of mail and documents. Analyse incoming correspondence and documentation and manage distribution of outgoing correspondence and documentation. Provision of various logistic support to the programme. Daytoday support to Unit personnel regarding travel arrangements, leave management, coordination of training. Dealing with incoming telephone calls and information requests. Organisation of agenda and of meetings. Room and resource bookings for meetings andor events falling under the responsibility of the Unit. The Contractor is expected to be or become familiar with the Agencys internal informatics tool needed for the conduct of hisher tasks. Profile Proficient in MS Office packages with experience of high level Project Administration. Knowledge of ESA administrative and financial processes is a definite advantage. Highly proficient in modern planning and project control tools, office automation software and databases, such as MS Office including Excel. Experience with SAP is an advantage. Excellent planning and organisation skills and attention to detail. Good communication skills. Ability to work both autonomously and as part of a team within the boundaries of assigned tasks and a stringent schedule Initiative and motivation to perform to high standards in a demanding environment. Ability to establish and maintain effective working relationships with the outside world. Fluent in the English language spoken and written. Knowledge of another European language is an asset. Location Noordwijk, The Netherlands Application deadline 07022014 If you are interested, please send your Word format CV as well as a Cover Letter to Vanessa Lewis, Senior Recruiter at careeropportunitiesrheagroup.com Please do not hesitate to contact us for more information. RHEA provides you with an attractive employment package based on the candidates experience, the opportunity to build experience in the space sector and to grow within an international company. RHEA is an independent Space Engineering Consulting and Software company that offers knowledgebased services and innovative solutions to the space industry. Our technical expertise is coupled with the provision of software tools for both Space and Ground segments. For the past 18 years RHEA has supported over 40 space missions, including comet chasers, planetary and Moon missions, deep space astronomy experiments to understand the fundamental laws of physics, climate monitoring, meteorology, navigation and communications. Rhea is the market leader for MOIS solutions and procedure management systems. Rhea has successfully brought together engineers and scientists from 13 nationalities to support its clients across 7 European countries, Canada and the USA.
Tags: support
office
project
internal
Flight Operations Project Management Support mf
2013-09-27 15:36:37| Space-careers.com Jobs RSS
About Terma With a 35year track record, Terma is among the most experienced European providers of missioncritical products, software, and services for space missions. Terma excels in stateoftheart niche technology and robust operational systems for the space industry. Working in close collaboration with customers and leading industry bodies, we develop advanced, missionspecific solutions. More than 150 employees are operating in all phases of space program development, Termas unique systems, software, and products are depended upon all over the world by astronauts, spacecraft, and organizations for mission success. Our solutions include customized systems for space science, earth observation, navigation, and telecommunication programs. They are based at Terma premises in Denmark, Germany and The Netherlands as well as numerous customer sites around Europe. The Mission The Flight Operations Project Management Support function is part of the Flight Operations Office within the Columbus Operations Division, located at the Columbus Control Centre ColCC at Oberpfaffenhofen, Germany. The main function of the Columbus Flight Operations Office is managing the integration of ISS space station tasks from their assignment to a particular timeframe to the achievement of operational readiness, and the management of the implementation of the activities. The Challenge We are looking for an experienced Management Support for the Flight Operations Office. The position includes specific duties as Maintaining a documentation management system for formal documents and correspondence document and file correspondence for NASA Change Requests, IDRD, IRD, and CCN updates and other high level ISS, HSF, and IOT documentation relevant to ESA operations tasks Support the organizational implementation of various ISS boards and reviews with ESA participation Maintain and follow up lists of ESA operational tasks, actions, identified risks and issues Independently monitor the Anomaly Reporting System and providing reports, excerpts monitor ART and MRB schedules and receive and file their reports Coordinate the IRD as main requirements document for ESA ISS operations and corresponding change notices, in support of the respective Mission Directors Independently support ESA in the coordination and preparation of all Certification of Flight Readiness CoFR activities for each stage and increment, as well as maintain the ESA CoFR process itself Independently support ESA in the coordination and preparation of the ESA certification of Flight Readiness for NASA Stage Operations Readiness Reviews SORRs Independent support the Chairman of the Mission Management Team meeting MMT and dedicated Operation meetings in the preparation of the weekly meetings by sending invitations, collecting meeting presentations and publishing them in a dedicated eroom folder, keeping minutes and the action item list for followup Coordinate PAO activities with the Communication Office and their integration in the operations community when an ESA astronaut is onboard ISS Support and followup the LessonsLearned process Organise and provide general support to facilitate the ongoing ESA and IOT operations activities at ColCC, by arranging and coordinating meetings and visits interfacing with the local hosting organization for badging, access, logistics, site services and other organizational issues. This is a fulltime position located at the ColCC in Oberpfaffenhofen, with occasional travel within Europe and a planned starting date in January 2014. Your Qualifications Applicants should have a University Degree Bachelors, equivalent qualification in Business Administration or extensive experience in Administrative Management or Project Management. Essential skills are Proficient in MS Office and Lotus Notes Good knowledge of the ESA Financial and Procurement processes and associated tools SAPbased A good knowledge of English, both in speech and writing and a working knowledge of French are required. Desirable skills are Knowledge of the ESA ISS Columbus Operations Processes Knowledge of another member state language. Terma offers At Terma, we consider skilled employees, enthusiasm and job satisfaction as the very foundation of our success and as a prerequisite for the development of the bestinclass solutions that Terma provides. We lead the way in applying new technology, offering a wide range of growth opportunities for each individual and emphasizing mutual respect across the board in our workplace. Terma offers you a pleasant working environment at the customer site, where you will be able to take on challenging tasks and responsibilities in a highly professional company. Great opportunities for training and personal development Challenges in advanced technical environment International and cosmopolitan working atmosphere An employment contract with an attractive package with extralegal benefits Highly competitive salary. Recruitment is depending on successful selection by the customer. Further information For further information, please contact Mr. Kevin Davies by telephone 49 6151 860050 or by email terma.determa.com. To ensure that your application will reach us and is properly processed, please apply through the link httpwww.epos.dkRekTermaJoblistShowJobOffer.aspx?dbaliasEposRECTermalangenjobOfferEntityId408joblistId1 with a Cover Letter explaining your background and expertise, as well as your earliest date of availability, and a uptodate Curriculum Vitae. Closing date October 4th, 2013 Please note that applicants must hold all appropriate documentation and permits to work in Europe. Terma is a hightech, internationally recognized supplier of advanced and customized systems, products, and services within defense systems, surveillance, radar systems, and space.
Tags: support
management
project
operations
Flight Operations Project Management Support J2683
2013-09-20 10:35:12| Space-careers.com Jobs RSS
Flight Operations Project Management Support J2683 Telespazio VEGA Deutschland has been supporting the European Space Industry for over 30 years, including ESA, DLR, CNES and EUMETSAT. Key objectives of this position include We are currently looking for additional team members required for a frame contract providing Administrative and Management Support to ESA. Responsibilities Duties The Flight Operations Project Management Support function is part of the Flight Operations Office within the Columbus Operations Division HSOIC. The Flight Operations Office HSOICF is resident at ColCC at Oberpfaffenhofen and has as its main functions the Increment Management managing the integration of space station tasks from their assignment to a particular timeframe to the achievement of Operational Readiness and the management of operations proper implementation of the activities in realtime. Typical tasks will include Organisation of meetings and related logistics Maintenance of documentation system Followup of actions and risks Monitoring of Anomaly Reporting System Coordination with the ESA Communications Office Support and followup of Lessons Learnt Processes Support to ESA certification of Flight Readiness for Reviews The specific duties will include Maintain a documentation management system for formal documents and correspondence document and file correspondence for NASA Change Requests, IDRD, IRD, and CCN updates and other high level ISS, HSF, and IOT documentation relevance to HSOICF tasks Support the organizational implementation of various ISS boards and reviews with HSOICF participation Maintain and follow up lists of HSOICF tasks, actions, identified risks and issues Independently monitor the Anomaly Reporting System and providing reports, excerpts monitor ART and MRB schedules and receive and file their reports Coordinate the IRD as main requirements document for ESA ISS operations and corresponding change notices, in support of the respective Mission Directors Independently support HSOICF in the coordination and preparation of all Certification of Flight Readiness CoFR activities for each stage and increment, as well as maintain the ESA CoFR process itself Independently support HSOICF in the coordination and preparation of the ESA certification of Flight Readiness for NASA Stage Operations Readiness Reviews SORRs Independent support the Chairman of the Mission Management Team meeting MMT and dedicated Operation meetings Ops tagups in the preparation of the weekly meetings by sending invitations, collecting meeting presentations and publishing them in a dedicated eroom folder, keeping minutes and the action item list for followup Coordinate PAO activities with the Communication Office and their integration in the ops community when ESA astronaut is onboard ISS Support and followup the LessonsLearned process Organise and provide general support to facilitate the ongoing ESA and IOT operations activities at ColCC, by arranging and coordinating meetings and visits interfacing with the local hosting organization for badging, access, logistics, site services and other organizational issues. Qualifications Experience Applicants should have a University Degree Bachelors, equivalent qualification in Business Administration or extensive experience in Administrative Management or Project Management. Essential Skills Applicants must be highly proficient in MS Office, Lotus Notes and PC based databases. The working languages of the Agency are English and French. A good knowledge of one of these two languages is required. Knowledge of another member state language is an asset. Desirable Skills User knowledge of SAP and the ESA financial and procurement processes. Knowledge of the ESA ISS Operations Processes will be an asset. Qualities Candidates are expected to demonstrate good organisation skills, attention to detail and the ability to establish and maintain effective working relationships Selfmotivation and the ability to work independently in an international environment Further Details Closing Date for applications is 29 September 2013. Benefits A permanent employment contract. Competitive salary plus a comprehensive benefits package. Security In line with Asylum Immigration Legislation, all applicants must be eligible to live and work in the EU. Documented evidence of eligibility will be required from candidates as part of the recruitment process. Furthermore, in view of the nature of the work the company is in, all potential employees will undergo stringent reference and identity checks. You are looking for a challenging position in a very interesting, international environment? Then you should send your application preferably online CV in Word format, all other documents as PDF with your availability details and salary expectations to Antonella Costa recruitmentadtelespaziovega.de.
Tags: support
management
project
operations
Project Controller Support to the SSA Programme
2013-09-11 14:37:36| Space-careers.com Jobs RSS
MOLTEK has been serving the space and aerospace industries since 1995, providing international consultancy services for a wide variety of clients from private and public corporations to national and international authorities and agencies. We are looking to further enhance our team by Project Controller Support to the SSA Programme You will be based initially for 1 year at our clients headquarters in Darmstadt, Germany. Extensions for further years may be possible. In this large European Agency you will find an excellent and modern working environment with challenging tasks and responsibilities. Your Tasks Include The project control support to be provided falls under the responsibility of the Head of the Programme Project Control Unit, responsible for professional standards and generic programme project control matters but, for daytoday project control matters, it shall be provided to the SSA Programme management. He she shall support the Space Situational Awareness Programme and its projects in the implementation of their industrial activities, in accordance with the approved budget and in agreement with the established administration processes and the Clients contractual and financial Regulations, and in the preparation of plans and reports concerning the programmatic aspects of the projects. i.e. schedule, cost, finance, configuration, documentation, progress control as well as risk related aspects, with the aim to provide full visibility on all activities related to project resources. The duties shall include but are not limited to the following Preparation of work breakdown structures, the related work packages and the schedules, in support of the respective Managers Assistance in the preparation of tender documents for project controlrelated items and preparation of information for contractchange negotiations Monitoring of assigned contracts with respect to cost, progress, invoicing, payments, industrial return, deviation from plans and trends. Generation, maintenance of and reporting about financial, schedule and performance data, all accessible by both the department level management as well as the Programme Project Control Unit staff. Update and maintenance of data in both directorate and corporate information systems. Provision of inputs to budgets, reports and forecasts support the documentation management. Monitoring of financial commitments for compliance with budgetary provisions and financial regulations Planning and reporting inyear, multiyear, at completion on cost, schedule, industrial return, workforce, risks for the assigned programme. Preparation of forwardlooking estimates relevant to project specific data evolution as well as for future developments. Preparation and maintenance of the Programme CostatCompletion Establishing guidelines for maintaining the approved projects within the cost limits, preparation and maintenance of projects costtocompletion, and proposal of corrective actions Support to project reviews Supporting the Programme Project risk management process Supporting the preparation of Client Project Plans Maintaining an inventory of Programme hardware Establishing and maintaining the Project Documentation Management Systems DMSECLIPSE Assisting in the maintenance of compliance with the Quality Management System QMS Other adhoc tasks relating to project control Supporting the implementation of future esap releases Your Profile Applicants should have a university degree MSc or an equivalent qualification in a relevant engineeringcommercial or administrative field together with substantial experience at least 4 years in the project control disciplines related to the tasks under consideration, preferably gained in the aerospace industry Experience with computer systems and planning coordination tools is essential. A good knowledge of a management information system ERP such as SAP would be an asset. Candidates are expected to demonstrate excellent planning and organisational skills, attention to contractual detail, good sense for figures and be able to work effectively in a team environment. They must possess good judgment, integrity and communication skills. Interest in a combination of administrative and technical tasks Fluency in English spoken and written is mandatory a working level knowledge speaking and writing of French or German is desirable
Tags: support
project
programme
controller
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