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BusinessProject Control Assistant Administrator
2013-10-16 10:34:54| Space-careers.com Jobs RSS
BusinessProject Control Assistant Administrator, based at the European Space Agency, Noordwijk, the Netherlands Sercos space heritage over the last 40 years has placed us in the Space News Top 50 Space Industry Manufacturing and Services Companies. With over 1500 staff in the space business covering a wide spectrum of experience and skills, we convey best practice, expertise and innovation in our business. All members of our recruitment team have extensive space experience, so have the insight necessary to support you through the application process. Serco Nederland BV is looking for experienced Assistant Administrator to support management, administration, control activities and resources of an ESA Business Unit, based at ESAESTEC in Noordwijk. Task Overview Support to the processes related to the main resources of the organizational entity i.e. budgets, manpower, staffing, including planning, execution and followup of the activities and resources budgets, manpower, missions, recharges of the Business Unit Support to the planning, preparation, execution and followup of activities and related procurement actions as relevant managed by the Business Unit and of associated progress in terms of output schedule resources Assessment and monitoring of the status of the procurement actions, using ESA Corporate and local IT Tools, including activity progress, maintenance of payment plans, correctness of financial charging, invoicing and payment Implementing administrative actions related to procurement and contractual matters, including data entry in ESA Corporate e.g. SAP and local application as appropriate, monitoring of financial commitments and payment milestones, invoicing, etc Maintaining up to date related data, performing data analysis, identifying deviations in planstargets and production of associated reports to the responsible management and concerned customers Assisting in the definition, preparation, implementation and maintenance of management support tools to ensure efficient execution of the related tasks Liaison with Contract, Budget and Payment Officers to ensure the coherence of the internal and external administrative data Contribution to the definition of new and improvement of existing processes, tools and production of related documents Support to the risk management processes e.g. maintenance of risk register, monitoring of status of risk mitigationreduction actions for the Business Unit Support to the inventory and asset management processes for the Business Unit, including coordination of the proper registration of inventory items and assets, valuation of assets, in accordance with applicable procedures and instructions and the use of required tools Support to the maintenance of industrial return databases for the BU, periodic verification of the BU data against ESA system for consistency, monitoring and forecasting of industrial return values for the procurements of the BU with respect to agreed targets, etc Qualifications and Requirements Applicants require a University Bachelors degree or equivalent qualification in Business Administration, or Communications, with a minimum of 4 years experience in an international environment Experience in the field of controlling of resources, activities andor financeaccounting, at administrator level andor assistant level, familiarity with budgeting, accounting, procurements at ESA is an asset Experience in the field of business administration, controlling of resources and activities, andor accounting at administrator level andor assistant level Internal controlling and budget management experience Ability to identify priorities and act accordingly A high sense of responsibility Ability to quickly pickup on required details enabling quick and accurate task performance Excellent communication skills in English, both oral and written You will be task driven with an eye to both detail and deadlines Highly proficient in the use of modern activities and resource management support toolsdatabases of standard office automation support software packages including in particular You shall have knowledge of Lotus Notes or similar and SAP experience as a user. If you believe you have the skills and experience for the above post, please submit your application via our eRecruitment website. httpswww.amris.comsercorequirementdisplay.php?refSearchrequirementid46709 Mandatory Applicants must hold a current valid work permit for the Netherlands or be EU nationals. If you have any questions regarding this opportunity please address them to our recruitment team at space.careersserco.com Position BusinessProject Control Assistant Administrator Reference RTCTEC111 Application closing date 27th November 2013 Start date January 2014, long term Important Please be aware that security clearance may be part of the selection process Please also take the opportunity to register with Serco eRecruitment for automatic email alerts for new opportunities httpswww.amris.comsercoalertssignupform.php For additional information about Serco Group please consult our website www.serco.com For additional information about Serco Europe please consult our website www.serco.comeurope
Tags: control
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assistant administrator
Food & Beverage Assistant, the Golf Club at Brocket Hall
2013-10-07 19:26:00| Latest beverage industry jobs - from just-drinks.com
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Secretary Administrative Assistant
2013-10-04 10:35:47| Space-careers.com Jobs RSS
RHEA the fastest growing leading Belgian SME providing system engineering solutions and professional engineering services to the international space industry is recruiting experienced engineering support for a full time position based in the area of Noordwijk, The Netherlands. Description The postholder shall be responsible for calendar management, requiring interaction with both internal and external executives and assistants, to coordinate a variety of complex executive meetings and video conferences answer phones and direct all incoming calls to appropriate party promptly and efficiently communicate and handle incoming and outgoing electronic communications on behalf of hisher Managers assist managers with preparation of documents and presentation materials using Powerpoint, Excel, and MS Word prepare documents and outgoing mail participate to meetings with hisher managers as required and take minutes of meetings organising meetings and preparing travel arrangements missions prepare and process data, documents and presentation material in English establish and maintain records and files ref. Document Management Systems Provide adhoc backup support for other secretaries of the Department Profile Secondary education and professional training in administrative techniques or in secretarial related activities. Experience assisting management with calendar management, meeting organisation, document creation Strong practical knowledge of MS Office, including Word, Excel, PowerPoint Excellent calendar management skills, including the coordination of complex executive meetings Candidates should possess good communication skills and an ability to establish and maintain effective working relationships. Candidates should have good organisational skills and be able to work in a dynamic and proactive manner with good attention to detail A fluent knowledge of the English language is required. A good working knowledge of other ESA member state languages would be an asset. Location Noordwijk, The Netherlands Application deadline 25102013 If you are interested, please send your Word format CV as well as a Cover Letter to Lena Englander, Recruitment Manager at careeropportunitiesrheagroup.com Please do not hesitate to contact us for more information. RHEA provides you with an attractive employment package based on the candidates experience, the opportunity to build experience in the space sector and to grow within an international company. RHEA is an independent Space Engineering Consulting and Software company that offers knowledgebased services and innovative solutions to the space industry. Our technical expertise is coupled with the provision of software tools for both Space and Ground segments. For the past 18 years RHEA has supported over 40 space missions, including comet chasers, planetary and Moon missions, deep space astronomy experiments to understand the fundamental laws of physics, climate monitoring, meteorology, navigation and communications. Rhea is the market leader for MOIS solutions and procedure management systems. Rhea has successfully brought together engineers and scientists from 13 nationalities to support its clients across 7 European countries, Canada and the USA.
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assistant secretary
Secretary Administrative Assistant Telecom and Integrated Applications
2013-10-03 16:35:14| Space-careers.com Jobs RSS
For one of our main customers ESAESTEC, we are currently looking for a Secretary Administrative Assistant, who will give secretarial and administrative assistance to the Telecom and Integrated Applications Directorate. Tasks and Responsibilities You will be expected to Be responsible for calendar management, requiring interaction with both internal and external executives and assistants, to coordinate a variety of complex executive meetings and video conferences Answer phones and direct all incoming calls to appropriate party promptly and efficiently Communicate and handle incoming and outgoing electronic communications on behalf of hisher Managers Assist managers with preparation of documents and presentation materials using Powerpoint, Excel, and MS Word Prepare documents and outgoing mail Participate in meetings with hisher managers as required and take minutes of meetings Organising meetings and preparing travel arrangements missions Prepare and process data, documents and presentation material in English Establish and maintain records and files ref. Document Management Systems Provide adhoc backup support for other secretaries of the Department Day to day support to team regarding business travel arrangements, leave management, coordination of training Analysing incoming correspondence and documentation and managing distribution of outgoing correspondence and documentation Provision of various logistic support to the team Arrivals office, phone, computer, security, access to databases, information systems and departures deregistration, etc. of team Ordering of office supplies and maintenance of stationary Administration and handling of shipment of goods and express mail Maintaining and following up actions lists for the team and taking minutes of coordination meetings for the Unit Participation in organization of events e.g. workshops, conferences as required. In addition to the above that correspond to standard activities in support to a team, tasks may also cover the following Support to the Project Review Process Support to visitor service including access control, preparing visa applications, distribution of information material ESA site administration including periodical update e.g. daily of site schedule, updating and distribution of the site telephone list Participation to the preparation and the publication of internal and external documents, including editing and proofreading Data collection, extraction from various Corporate applications e.g. SAP, PRISMA and from various internal sources and data consistency checking and coherence analysis. Experience and education Secondary education and professional training in administrative techniques or in secretarial related activities Experience assisting management with calendar management, meeting organisation, document creation Strong practical knowledge of MS Office, including Word, Excel, PowerPoint Excellent calendar management skills, including the coordination of complex executive meetings Candidates should possess good communication skills and an ability to establish and maintain effective working relationships Candidates should have good organisational skills and be able to work in a dynamic and proactive manner with good attention to detail A fluent knowledge of the English language is required A good working knowledge of other ESA member state languages would be an asset Highly proficient with modern electronics office automation tools in particular Microsoft Office suite and electronic mailing preferably Lotus Notes Capacity to identify priority actions and handle high workload Familiarity with ESA working environment in a similar position is a distinct advantage. About ATG Europe For more than 30 years, ATG Europe has been recognized as a leading contracting company supporting the European Aerospace industry. We are a truly international organization, hosting more than twenty different nationalities. We are always looking for highly educated, talented and ambitious employees, who feel at home in a diverse international working environment. ATG Europe employees are engaged in innovative projects performing to high standards and utilizing the full extent of their professional knowledge. Interested? Submit your CV and personal details through our website or send your application directly to recruitmentatgeurope.com. We encourage you to submit your CV in the Europass format. Click here to create a Europass CV.
Tags: applications
assistant
administrative
integrated
Assistant Bar & Restaurant Manager for Chino Latino at Park Plaza Rive
2013-10-03 13:10:00| Latest beverage industry jobs - from just-drinks.com
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bar
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