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Tag: administrative

Administrative Assistant

2019-11-07 14:14:41| Space-careers.com Jobs RSS

Position Reference 068 You will have the opportunity to provide secretarial and administrative support to ESA organisational entities Divisions, Services, Offices and projects. Tasks and Activities The scope of work will include Daytoday support to Unit personnel regarding business travel arrangements, leave management, coordination of training. Dealing with incoming telephone calls and information requests. Analysing incoming correspondence and documentation and managing distribution of outgoing correspondence and documentation. Provision of various logistic support to the Unit. Arrivals office, phone, computer, security, access to databases, information systems and departures deregistration, etc. of Unit personnel. Ordering of office supplies and maintenance of stationary. Room and resources bookings for meetings andor events falling under the responsibility of the Unit. Administration and handling of shipment of goods and express mail. Tasks related to documentation management, distributionregistration of mail and documents. Organization of agenda and of meetings. Maintaining documents libraries for the Unit, including maintenance of change log, distribution lists, issue information notes to concerned users. Maintaining and following up actions lists for the Unit and taken minutes of coordination meetings for the Unit. Participation to organisation of events e.g. workshops, conferences as required. Support to the Project Review Process. Support to visitor service including access control, preparing visa applications, distribution of information material. ESA site administration including periodical update e.g. daily of site schedule, updating and distribution of the site telephone list. Participation to the preparation and the publication of internal and external documents, including editing and proofreading. Data collection, extraction from various Corporate applications e.g. SAP, PRISMA and from various internal sources and data consistency checking and coherence analysis. Skills and Experience The following skills and experience are mandatory You are fluent in English written spoken. You have at least 2 years of relevant work experience. You are highly proficient with modern electronics office automation tools in particular Microsoft Office suite and electronic mailing preferably Lotus Notes. The following skills would be highly desirable You have knowledge of another official ESA language You have fluent knowledge of the local national language You are familiar with ESA working environment in a similar position How to Apply Looking to take your career to the next level? Interested applicants should submit their CV and Cover Letter to RHEAs Recruitment team at careersrheagroup.com no later than 29112019. Preference will be given to candidates eligible for an EU or national personal security clearance at the level of CONFIDENTIAL or above. About RHEA Group RHEA Group is a leading engineering consultancy firm with demonstrated expertise in space, system and secure software solutions. We attract skilled engineers, scientists and management professionals and offer a range of exciting career paths working alongside clients such as the European Space Agency, the European GNSS Agency, EUMETSAT and NATO.

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Public Hearing: Administrative Rules for Fair Access in Renting (FAIR) Ordinance

2019-11-06 00:41:00| PortlandOnline

Portland Housing Bureau FAIR Public Hearing Nov. 7 at 421 SW 6th Ave. #500, 3-5pm

Tags: public access rules fair

Proposed Changes HOLTE Program Administrative Rules

2019-11-05 00:12:00| PortlandOnline

PDF Document, 269kbCategory: Homebuyer Opportunity Limited Tax Exemption Program (HOLTE)

Tags: program rules proposed administrative

Communication and Events Administrative Assistant

2019-10-31 19:19:13| Space-careers.com Jobs RSS

Position Reference 111 You will have the opportunity to work at the largest centre of European Space Agency, the European Space Research and Technology Centre ESTEC, to provide support to the organization of events and to handle administration related to communication. Tasks and Activities The scope of work will include Support organising events such as conferences, workshops, presentation to internal and external stakeholders, etc. Support the organisation of internal communication activities and coordinate all TIAT related communication activities. Work in close coordination with TIA Communication Officer ensuring accurate and timely input. Support coordination of collecting articles to be publish onin social media. Dealing with incoming telephone calls and information requests. Support general administrative tasks i.a. analysing incoming correspondence and documentation and managing distribution of outgoing correspondence and documentation. Skills and Experience The following skills and experience are mandatory You have a completed secondary education and professional training in administrative andor clerical support. You have a good command of English, especially written Level C1. You have interest and good understanding of ESA and TIA Programmes and related activities. You have a developed sense for initiatives. You have strong organisation skills. The following skills would be highly desirable You have knowledge of another main European languages How to Apply Looking to take your career to the next level? Interested applicants should submit their CV and Cover Letter to RHEAs Recruitment team at careersrheagroup.com no later than 08112019. Preference will be given to candidates eligible for an EU or national personal security clearance at the level of CONFIDENTIAL or above. About RHEA Group RHEA Group is a leading engineering consultancy firm with demonstrated expertise in space, system and secure software solutions. We attract skilled engineers, scientists and management professionals and offer a range of exciting career paths working alongside clients such as the European Space Agency, the European GNSS Agency, EUMETSAT and NATO.

Tags: events communication assistant administrative

ContractERP Administrative Assistant

2019-10-24 12:15:36| Space-careers.com Jobs RSS

Position Reference 102 At RHEA Group, you will have the opportunity to work and learn in an exciting environment and to provide support in the Legal Contracts Administration Department. Tasks and Activities The scope of work will include General office management support, such as logistical support, typing, document review for content and format, filing, files maintenance, photocopying. Gathering from BUM budget sheet duly signed for each ContractProject, reviewing and implementing the budget in the ERP Planner. Assist with invoice processing update of the Invoice Plan, approval of proposed invoices, GRN process implementation. Prepare minor contract modifications in ERP for actions such as period of performance extension, connection of consultant on a specific Project, and other administrative modifications requested by the Business Unit Manager, the Contract Team or the Financial Team. Manage and maintain hard copy original contract files, conformed copy, and electronic copy within the Document Management System in place on RHEA GROUP level. Distribute contracts documents to internal and external parties. Prepare reports as directed by the Legal Counsel. Skills and Experience The following skills and experience are mandatory You are fluent in English and in French Level C1 written and spoken You have a good general education at least to higher secondary level or to secondary level complemented by training in administrative work andor finance. You have at least 3 years of professional experience. You have experience in creating, evaluating, and maintaining budgets in a strict budget environment. You have proven administrative skills, sound judgment, discretion, and a high degree of initiative, and high proficiency in MS Word, Excel, and Outlook, as well as the ability to produce accurate work under pressure, to adapt to changing deadlines, to contribute as a team player and to work with limited supervision in a very busy environment You have experience in using an Enterprise Resource Planning ERP system or at least have strong knowledge of standard Information Technology IT systems and software spread sheets, databases. You have advanced knowledge of MS Excel. You have a good knowledge of Document Management Systems SharePoint. You have demonstrated skills in data analysis and reporting. You have demonstrate courteous and effective communication within a diverse group of people, at all levels, in an international environment. You have excellent work management skills and the ability to understand assignments quickly and appropriately prioritize them are required You are able to respond to standard email correspondence in a timely and professional manner. The following skills would be highly desirable You have good knowledge of Dutch You are highly organized and detailoriented. You are able to work independently. You are able to communicate effectively and concisely. You have excellent interpersonal skills and the ability to establish and maintain cooperative working relationships to support the administrative efficiency of Legal Contract Department. You are business minded and Reliable. You are diplomatic in the approach to problem solving. You have strong ethics and teamwork skills. How to Apply Looking to take your career to the next level? Interested applicants should submit their CV and Cover Letter to RHEAs Recruitment team at careersrheagroup.com no later than 16112019. Preference will be given to candidates eligible for an EU or national personal security clearance at the level of CONFIDENTIAL or above. About RHEA Group RHEA Group is a leading engineering consultancy firm with demonstrated expertise in space, system and secure software solutions. We attract skilled engineers, scientists and management professionals and offer a range of exciting career paths working alongside clients such as the European Space Agency, the European GNSS Agency, EUMETSAT and NATO.

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