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Tag: assistant administrator
Assistant Administrator
2015-12-22 12:05:02| Space-careers.com Jobs RSS
HE Space is a successful international space company. For over 30 years, we have been supporting our customers with qualified experts in the field of engineering, science and administration. We are currently looking for an Assistant Administrator to support our customer in the Netherlands. Assistant Administrator Key Tasks and Responsibilities As part of the Earth Explores Programme within the Earth Observation Directorate, you will have the following responsibilities Support the Programme Manager in managing the programme followup of project milestones in liaison with projects managers integrate and provide overview of resource requirements interface with the project controllers as required Coordinate with and act as backup for Earth Explorers project Administrative Assistants Develop and maintain the integrated planning of the programme resources and calendar Build up and maintain an office internal documentation system Act as a point of contact for all documentationadministrative tools e.g. DMS, RID system, action item database, etc. used in the programme Data collection and extraction from various Corporate applications e.g. eCPB, SAP, PRISMA and from various internal sources and data consistency checking and coherence analysis. Skills Experience You will have the following qualifications and relevant experience Proficient in MS Office packages with experience of high level Project Administration Highly proficient in modern planning and project control tools, office automation software and databases, such as MS Office including Excel Knowledge of ESA administrative and financial processes as well as SAP are a definite advantage General interest in and good understanding of technical, programmatic and policy issues Excellent planning and organisation skills and attention to detail Excellent command of the English language, both oral and, more importantly written is mandatory knowledge of another European language is an advantage. This job is located in Noordwijk. We welcome applicants who are available from February 2016 or as soon as possible thereafter. If you think you have what it takes for this job, please send us your CV together with a letter of motivationboth in English and in Word to Ms Elisa Manfreda at jobshespace.com, quoting job NLSC2929 before 11Jan16. An exciting and dynamic international working environment awaits you!Apply for this job
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Programme Management Assistant Administrator NL15037
2015-12-22 11:02:50| Space-careers.com Jobs RSS
Serco is a FTSE 250 international service company that improves the quality and efficiency of essential services that matter to millions of people around the world. The work we do for national and local governments involves us in the most important areas of public services, including science and defence. Sercos space heritage over the last 40 years has placed us in the Space News Top 50 Space Industry Manufacturing and Services Companies. With over 1500 staff in the space business covering a wide spectrum of experience and skills, we convey best practice, expertise and innovation in our business. For our activities in ESTEC, we are currently looking for an Assistant Administrator to support the Earth Explorer Missions Programme Manager. Tasks and Responsibilities The successful candidate shall support the Earth Observation Directorate, primarily assigned to the Earth Explorers Programme. Heshe will support the Programme Manager in managing the programme followup of Earth Explorers project milestones in liaison with projects managers integrate and provide overview of resource requirements interface with the project controllers as required. The main tasks are Coordinate with and act as backup for Earth Explorers project Administrative Assistants. Develop and maintain the integrated planning of the programme resources and calendar. Build up and maintain an office internal documentation system. Integrate all actions for the programme into a single action item list and ensure that the actions are being discharged in coherence with established procedures. Act as a point of contact for all documentationadministrative tools e.g. DMS, RID system, action item database, etc. used in the programme. Data collection and extraction from various Corporate applications e.g. eCPB, SAP, PRISMA and from various internal sources and data consistency checking and coherence analysis. Prepare and assist in producing financial and programmatic status reporting as required. Assist in the preparation of programme audits if and when required. Support users for retrieval of documents from local DMS, DMSs from external partners andor industry, out of paper archives, other sources like ESTEC library, scanned documents on CDROM or via internet, etc. Related support to Earth Explorers project reviews. Compile the inputs from the responsible contributors for monthly reports and Quarterly Status Reports, for review and finalisation by the Programme Manager. Write the minutes of the internal management meetings, integrating the various inputs from the participants. Tasks related to documentation management, distributionregistration of mail and documents. Analyse incoming correspondence and documentation and manage distribution of outgoing correspondence and documentation. Provision of various logistic support to the programme. Daytoday support regarding travel arrangements, leave management, coordination of training. Dealing with incoming telephone calls and information requests. Organisation of agenda and of meetings. Room and resource bookings for meetings andor events. The Contractor is expected to be or become familiar with the Agencys internal informatics tool needed for the conduct of hisher tasks. Requirements You should have a University degree Bachelor from a recognised Institution or equivalent qualification in Business Administration or Communications as relevant A minimum of 2 years of experience in the field General interest in and good understanding of technical, programmatic and policy issues. Proficient in MS Office packages with experience of high level Project Administration. Knowledge of ESA administrative and financial processes is a definite advantage. Highly proficient in modern planning and project control tools, office automation software and databases, such as MS Office including Excel. Experience with SAP is an advantage. Excellent planning and organisation skills and attention to detail. Good communication skills. Ability to work both autonomously and as part of a team within the boundaries of assigned tasks and a stringent schedule Initiative and motivation to perform to high standards in a demanding environment. Ability to establish and maintain effective working relationships with the outside world. Excellent command of the English language, both oral and, more importantly, written. Knowledge of another European language is an asset. Application procedure Important All applicants must hold a current valid work permit for the Netherlands or be EU nationals. Due to the high interest these roles generate, Serco reserves the right to commence, alter or conclude the recruitment process prior to the closing date. If shortlisted, a recruiter will contact you directly. If not, your application will remain in our database and can be matched against future openings. You can also login at any time to apply to additional positions. If you are interested in this vacancy, and think you have the skills and experience required, please apply via the relevant link available in our corporate careers website httpwww.serco.comcareersindex.asp
Tags: management
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Assistant Manpower Administrator
2015-07-02 14:04:53| Space-careers.com Jobs RSS
HE Space is a successful international space company. For over 30 years, we have been supporting our customers with qualified experts in the field of engineering, science and administration. We are currently looking for an Assistant Manpower Administrator to support our customer in the Netherlands. Assistant Manpower Administrator Key Tasks and Responsibilities As part of the Resource Management Office in the Directorate of Technical and Quality Management at ESAESTEC you will have the following responsibilities Coordination of staff workforce planning, forecasting and monitoring including recruitments, arrivals and departures in terms of quantity and quality versus related targets and provision of related reporting and analysis, including competence map, onsite offsite workforce, etc. Ensuring the timely implementation of all routine operations of the office Timesheet, monthly reporting, support to recharges Coordinate TEC Support requests ensuring that support provided and recharges operations are implemented in line with requirements Definition of the processes in support to workloadworkforce management, coordination of the identification and consolidation of related DTEC level requirements, ensuring availability of appropriate documentation, followingup development of tools and coordinating BU level validation and acceptance thereof Support and maintenance of workforce databases Support to the Directorates recruitment process Monthly and ad hoc staffing reporting Interaction with customer directorates for TEC support negotiations. Skills Experience You will have the following qualifications and relevant experience University degree in a relevant field Several years of relevant experience Experience working with workforce management processes Highly proficient in the use of modern activities and resource management support toolsdatabases of standard office automation support software packages including in particular advance usage of Excel Experience as user of SAP and in particular ECC and SRM modules and familiarity with relevant ESA corporate applications e.g. ESAp would be an asset Analytical and reporting skills with the ability to manage large and complex data sets and have an affinity with manpower control Excellent communication and organisational skills Fluency in English is mandatory knowledge of another European language is an advantage. This job is located in Noordwijk. We welcome applicants who are available from September 2015 or as soon as possible thereafter. If you think you have what it takes for this job, please send us your CV together with a letter of motivation both in English and in Word to Ms Agnieszka Iwanczuk at jobshespace.com, quoting job NLHP2671 before 16Jul15. An exciting and dynamic international working environment awaits you! Apply for this job
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assistant administrator
Assistant Controller Administrator
2015-07-02 12:12:41| Space-careers.com Jobs RSS
Vitrociset Belgium is looking for a candidate with the profile described below to deploy in ESTEC. Please submit applications not later than 21072015 by EMAIL to Mr. Massimilliano Mazza, Head of Engineering Services and Satellite Operations M.Mazzavitrocisetbelgium.com cc. infovitrocisetbelgium.com Specific Tasks Task 1 General Management Support and Controlling Support to the processes related to the main resources of the organizational entity i.e. budgets, manpower, staffing, including planning, execution and followup of the activities and resources budgets, manpower, missions, recharges of the Business Unit. Support to the planning, preparation, execution and followup of activities and related procurement actions as relevant managed by the Business Unit and of associated progress in terms of output schedule resources. Assessment and monitoring of the status of the procurement actions using ESA Corporate and local IT Tools including activity progress, maintenance of payment plans, correctness of financial charging, invoicing and payment. Implementing all administrative actions related to procurement and contractual matters, including data entry in ESA Corporate e.g. SAP and local application as appropriate and monitoring of financial commitments and payment milestones, invoicing, etc. Maintaining up to date the related data, performing data analysis, identifying deviations w.r.t. planstargets and production of associated reports to the responsible management and to the concerned customers. Assisting in the definition, preparation, implementation and maintenance of management support tools to ensure efficient execution of the related tasks. Liaison with Contract, Budget and Payment Officers to ensure the coherence of the internal and external administrative data. Contribution to the definition of new and improvement of existing related processes and tools and production of related documents. Support to the risk management processes e.g. maintenance of risk register, monitoring of status of risk mitigationreduction actions for the Business Unit. Support to the inventory and asset management processes for the Business Unit, including coordination of the proper registration of inventory items and assets, valuation of assets, in accordance with applicable procedures and instructions and the use of required tools. Support to the maintenance of industrial return databases for the BU, periodic verification of the BU data against ESA system for consistency, monitoring and forecasting of industrial return values for the procurements of the BU with respect to agreed targets, etc. Task 2 Manpower Administrator Responsible of the coordination of staff workforce planning Staff and Contractors, forecasting and monitoring including recruitments, arrivals and departures in terms of quantity and quality versus related targets and provision of related reporting and analysis, including competence map, onsite offsite workforce, etc. interfacing relevant counterparts in complete autonomy. Ensuring that all routine operations of the office Timesheet, monthly reporting, support to recharges are implemented timely and with adequate level of quality and assisting Workload and Workforce Officer in management and prioritisation of the tasks of the office. In charge of YGTs and RF processes of the Directorate. Coordinator of all GSP request of TEC Support, in liaison with ESA Programs , ensuring that support provided and recharges operations are implemented in line with GSP requirements. Definition, in close coordination with Workload and Workforce Officer, of the processes in support to workloadworkforce management, coordination of the identification and consolidation of related DTEC level requirements, ensuring availability of appropriate documentation, followingup development of tools and coordinating BU level validation and acceptance thereof. Representing Workload and Workforce Officer in case of absences. Specific Competence Requirements Appropriate skills and specific experience in the following fields Proficient in the English language, both written and spoken. Experience in the field of controlling of resources and activities andor financeaccounting, at administrator level andor assistant level. Familiarity with budgeting, accounting, procurements at ESA is an asset. Adequate level of experience in the field of business administration, controlling of resources and activities, andor accounting at administrator level andor assistant level. Ability to establish positive and constructive working relationship with team members and other colleagues within and outside of the Business Unit, service orientation, and ability to interface with senior management. Good written and verbal communication. Good sense of organisation of work, rigor, accuracy and reliability in the execution of the assigned tasks. Ability to handle high volume of numerical data in an accurate manner, analyse them, and produce synthetic reports. Proactive attitude to solving problems, result orientation, initiative and autonomy in the execution of the assigned tasks, ability to identify priority actions and to handle high workload. Ability to work both autonomously and as part of a team within the boundaries of assigned tasks and stringent schedule. Highly proficient in the use of modern activities and resource management support toolsdatabases of standard office automation support software packages including in particular advance usage of Excel MsOffice and in particular advanced use of Excel. Experience as user of SAP and in particular ECC and SRM modules and familiarity with relevant ESA corporate applications e.g. ESAp is an asset. Ability to rapidly understand and adapt to ESA specific context and environment including ESA corporate IT applications. Past experience with ESA and good understanding of relevant processes, activities and ESA organizational context is an asset. In addition to the above following specific skills and experience will be required for Tasks 2, 3. experience in workforce management processes
Tags: administrator
assistant
controller
assistant controller
Assistant Manpower Administrator
2015-07-01 10:06:14| Space-careers.com Jobs RSS
Serco is a FTSE 250 international service company that improves the quality and efficiency of essential services that matter to millions of people around the world. The work we do for national and local governments involves us in the most important areas of public services, including science and defence. Sercos space heritage over the last 40 years has placed us in the Space News Top 50 Space Industry Manufacturing and Services Companies. With over 1500 staff in the space business covering a wide spectrum of experience and skills, we convey best practice, expertise and innovation in our business. For our activities in ESTEC, we are currently looking for an Assistant Manpower Administrator. Tasks and Responsibilities The Key Person will have the following Tasks and Responsibilities Support and maintenance of workforce databases Support to the Directorates recruitment process for contractors Monthly and ad hoc staffing reporting Interaction with customer directorates for TEC support negotiations Responsible of the coordination of staff workforce planning Staff and Contractors, forecasting and monitoring including recruitments, arrivals and departures in terms of quantity and quality versus related targets and provision of related reporting and analysis, including competence map, onsite offsite workforce, etc. interfacing relevant counterparts in complete autonomy Ensuring that all routine operations of the office Timesheet, monthly reporting, support to recharges are implemented timely and with adequate level of quality and assisting Workload and Workforce Officer in management and prioritisation of the tasks of the office In charge of YGTs and RF processes of the Directorate Coordinator of all GSP request of TEC Support, in liaison with ESA Programs, ensuring that support provided and recharges operations are implemented in line with GSP requirements Definition, in close coordination with Workload and Workforce Officer, of the processes in support to workloadworkforce management, coordination of the identification and consolidation of related DTEC level requirements, ensuring availability of appropriate documentation, followingup development of tools and coordinating BU level validation and acceptance thereof Representing Workload and Workforce Officer in case of absences. Requirements The Key Person should have a University degree Bachelor from a recognised Institution of secondary studies or equivalent qualification in Business Administration or Communications as relevant, with typically 4 years of relevant experience. Furthermore the candidate should possess good analytical and reporting skills with the ability to manage large and complex data sets and have an affinity with manpower control. Applicants should demonstrate excellent communication skills, and be client focussed. They should have proven ability to work autonomously, whilst being a cooperative team player in a divers and international team. Application procedure Important All applicants must hold a current valid work permit for the Netherlands or be EU nationals. Due to the high interest these roles generate, Serco reserves the right to commence, alter or conclude the recruitment process prior to the closing date. If shortlisted, a recruiter will contact you directly. If not, your application will remain in our database and can be matched against future openings. You can also login at any time to apply to additional positions. If you are interested in this vacancy, and think you have the skills and experience required, please apply via the relevant link available in our corporate careers website httpwww.serco.comcareersindex.asp Position Assistant Manpower Administrator Reference RTCTECPR00227 Application closing date 21072015 Start date 10082015 If you are not yet registered with Serco we advise you to register your details by adding your details and attaching your CV via httpswww.amris.comsercoalertssignupform.php For additional information about Serco Group please consult our website www.serco.com For additional information about Serco Europe please consult our website www.serco.comeurope For additional information about ESTEC, please consult httpwww.esa.intAboutUsESTEC
Tags: administrator
assistant
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assistant administrator