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Assistant Business Unit Controller Administrator, RTCTEC111
2013-10-25 12:35:30| Space-careers.com Jobs RSS
Assistant Business Unit Controller Administrator, based at the European Space Agency, Noordwijk, the Netherlands Sercos space heritage over the last 40 years has placed us in the Space News Top 50 Space Industry Manufacturing and Services Companies. With over 1500 staff in the space business covering a wide spectrum of experience and skills, we convey best practice, expertise and innovation in our business. All members of our recruitment team have extensive space experience, so have the insight necessary to support you through the application process. Serco Nederland BV is looking for experienced Assistant Administrator to support management, administration, control activities and resources of an ESA Business Unit, based at ESAESTEC in Noordwijk. Task Overview Support to the processes related to the main resources of the organizational entity i.e. budgets, manpower, staffing, including planning, execution and followup of the activities and resources budgets, manpower, missions, recharges of the Business Unit Support to the planning, preparation, execution and followup of activities and related procurement actions as relevant managed by the Business Unit and of associated progress in terms of output schedule resources Assessment and monitoring of the status of the procurement actions, using ESA Corporate and local IT Tools, including activity progress, maintenance of payment plans, correctness of financial charging, invoicing and payment Implementing administrative actions related to procurement and contractual matters, including data entry in ESA Corporate e.g. SAP and local application as appropriate, monitoring of financial commitments and payment milestones, invoicing, etc Maintaining up to date related data, performing data analysis, identifying deviations in planstargets and production of associated reports to the responsible management and concerned customers Assisting in the definition, preparation, implementation and maintenance of management support tools to ensure efficient execution of the related tasks Liaison with Contract, Budget and Payment Officers to ensure the coherence of the internal and external administrative data Contribution to the definition of new and improvement of existing processes, tools and production of related documents Support to the risk management processes e.g. maintenance of risk register, monitoring of status of risk mitigationreduction actions for the Business Unit Support to the inventory and asset management processes for the Business Unit, including coordination of the proper registration of inventory items and assets, valuation of assets, in accordance with applicable procedures and instructions and the use of required tools Support to the maintenance of industrial return databases for the BU, periodic verification of the BU data against ESA system for consistency, monitoring and forecasting of industrial return values for the procurements of the BU with respect to agreed targets, etc. Qualifications and Requirements Applicants require a University Bachelors degree or equivalent qualification in Business Administration, or Communications, with a minimum of 4 years experience in an international environment Experience in the field of controlling of resources, activities andor financeaccounting, at administrator level andor assistant level, familiarity with budgeting, accounting, procurements at ESA is an asset Experience in the field of business administration, controlling of resources and activities, andor accounting at administrator level andor assistant level Internal controlling and budget management experience Ability to identify priorities and act accordingly A high sense of responsibility Ability to quickly pickup on required details enabling quick and accurate task performance Excellent communication skills in English, both oral and written You will be task driven with an eye to both detail and deadlines Highly proficient in the use of resource management support toolsdatabases of standard office automation support software packages including in particular advanced MS Excel Knowledge of Lotus Notes or similar and SAP experience as a user. If you believe you have the skills and experience for the above post, please submit your application via our eRecruitment website. httpswww.amris.comsercorequirementdisplay.php?refSearchrequirementid46709 Mandatory Applicants must hold a current valid work permit for the Netherlands or be EU nationals. If you have any questions regarding this opportunity please address them to our recruitment team at space.careersserco.com Position Assistant Business Unit Controller Reference RTCTEC111 Application closing date 8 November 2013 Start date January 2014, long term Important Please be aware that security clearance may be part of the selection process Please also take the opportunity to register with Serco eRecruitment for automatic email alerts for new opportunities httpswww.amris.comsercoalertssignupform.php For additional information about Serco Group please consult our website www.serco.com For additional information about Serco Europe please consult our website www.serco.comeurope
Tags: business
unit
administrator
assistant
BusinessProject Control Assistant Administrator
2013-10-16 10:34:54| Space-careers.com Jobs RSS
BusinessProject Control Assistant Administrator, based at the European Space Agency, Noordwijk, the Netherlands Sercos space heritage over the last 40 years has placed us in the Space News Top 50 Space Industry Manufacturing and Services Companies. With over 1500 staff in the space business covering a wide spectrum of experience and skills, we convey best practice, expertise and innovation in our business. All members of our recruitment team have extensive space experience, so have the insight necessary to support you through the application process. Serco Nederland BV is looking for experienced Assistant Administrator to support management, administration, control activities and resources of an ESA Business Unit, based at ESAESTEC in Noordwijk. Task Overview Support to the processes related to the main resources of the organizational entity i.e. budgets, manpower, staffing, including planning, execution and followup of the activities and resources budgets, manpower, missions, recharges of the Business Unit Support to the planning, preparation, execution and followup of activities and related procurement actions as relevant managed by the Business Unit and of associated progress in terms of output schedule resources Assessment and monitoring of the status of the procurement actions, using ESA Corporate and local IT Tools, including activity progress, maintenance of payment plans, correctness of financial charging, invoicing and payment Implementing administrative actions related to procurement and contractual matters, including data entry in ESA Corporate e.g. SAP and local application as appropriate, monitoring of financial commitments and payment milestones, invoicing, etc Maintaining up to date related data, performing data analysis, identifying deviations in planstargets and production of associated reports to the responsible management and concerned customers Assisting in the definition, preparation, implementation and maintenance of management support tools to ensure efficient execution of the related tasks Liaison with Contract, Budget and Payment Officers to ensure the coherence of the internal and external administrative data Contribution to the definition of new and improvement of existing processes, tools and production of related documents Support to the risk management processes e.g. maintenance of risk register, monitoring of status of risk mitigationreduction actions for the Business Unit Support to the inventory and asset management processes for the Business Unit, including coordination of the proper registration of inventory items and assets, valuation of assets, in accordance with applicable procedures and instructions and the use of required tools Support to the maintenance of industrial return databases for the BU, periodic verification of the BU data against ESA system for consistency, monitoring and forecasting of industrial return values for the procurements of the BU with respect to agreed targets, etc Qualifications and Requirements Applicants require a University Bachelors degree or equivalent qualification in Business Administration, or Communications, with a minimum of 4 years experience in an international environment Experience in the field of controlling of resources, activities andor financeaccounting, at administrator level andor assistant level, familiarity with budgeting, accounting, procurements at ESA is an asset Experience in the field of business administration, controlling of resources and activities, andor accounting at administrator level andor assistant level Internal controlling and budget management experience Ability to identify priorities and act accordingly A high sense of responsibility Ability to quickly pickup on required details enabling quick and accurate task performance Excellent communication skills in English, both oral and written You will be task driven with an eye to both detail and deadlines Highly proficient in the use of modern activities and resource management support toolsdatabases of standard office automation support software packages including in particular You shall have knowledge of Lotus Notes or similar and SAP experience as a user. If you believe you have the skills and experience for the above post, please submit your application via our eRecruitment website. httpswww.amris.comsercorequirementdisplay.php?refSearchrequirementid46709 Mandatory Applicants must hold a current valid work permit for the Netherlands or be EU nationals. If you have any questions regarding this opportunity please address them to our recruitment team at space.careersserco.com Position BusinessProject Control Assistant Administrator Reference RTCTEC111 Application closing date 27th November 2013 Start date January 2014, long term Important Please be aware that security clearance may be part of the selection process Please also take the opportunity to register with Serco eRecruitment for automatic email alerts for new opportunities httpswww.amris.comsercoalertssignupform.php For additional information about Serco Group please consult our website www.serco.com For additional information about Serco Europe please consult our website www.serco.comeurope
Tags: control
administrator
assistant
assistant administrator
Financial Assistant Administrator
2013-06-04 16:37:04| Space-careers.com Jobs RSS
For one of our main customers ESA, we are currently looking for a Financial Assistant Administrator who will give support in the ESAESTEC Facility Management Department. Support to the processes related to the main resources of the organizational entity, including planning, execution and followup of the activities and resources of the Business Unit Support to the planning, preparation, execution and followup of activities and related procurement actions as relevant managed by the Business Unit and of associated progress in terms of output schedule resources Assessment and monitoring of the status of the procurement actions using ESA Corporate and local IT Tools including activity progress, maintenance of payment plans, correctness of financial charging, invoicing and payment Implementing all administrative actions related to procurement and contractual matters, including data entry in ESA Corporate e.g. SAP and local application as appropriate and monitoring of financial commitments and payment milestones, invoicing, etc. Maintaining up to date the related data, performing data analysis, identifying deviations w.r.t. planstargets and production of associated reports to the responsible management and to the concerned customers Assisting in the definition, preparation, implementation and maintenance of management support tools to ensure efficient execution of the related tasks Liaison with Contract, Budget and Payment Officers to ensure the coherence of the internal and external administrative data Contribution to the definition of new and improvement of existing related processes and tools and production of related documents Support to the risk management processes e.g. maintenance of risk register, monitoring of status of risk mitigationreduction actions for the Business Unit Support to the inventory and asset management processes for the Business Unit, including coordination of the proper registration of inventory items and assets, valuation of assets, in accordance with applicable procedures and instructions and the use of required tools Support to the maintenance of industrial return databases for the BU, periodic verification of the BU data against ESA system for consistency, monitoring and forecasting of industrial return values for the procurements of the BU with respect to agreed targets, etc. Experience and education University degree Business Administration or Communications and 4 years of relevant work experience Proficient in the English language, both written and spoken Adequate level of experience in the field of business administration, controlling of resources and activities, andor accounting. Familiarity with budgeting, accounting, procurements at ESA is an asset Ability to establish positive and constructive working relationship with team members and other colleagues within and outside of the Business Unit, service orientation, and ability to interface with senior management Good sense of organisation of work, accuracy and reliability in the execution of the assigned tasks. Ability to handle high volume of numerical data in an accurate manner, analyse them, and produce synthetic reports Proactive attitude to solving problems, result orientation, initiative and autonomy in the execution of the assigned tasks, ability to identify priority actions and to handle high workload Ability to work both autonomously and as part of a team within the boundaries of assigned tasks and strict schedule Highly proficient in the use of modern activities and resource management support toolsdatabases of standard office automation support software packages including in particular advance usage of Excel, SAP and in particular ECC and SRM module. Familiarity with ESA corporate applications e.g. esap is an asset Past experience with ESA and good understanding of relevant processes, activities and ESA organizational context is an asset About ATG Europe Today, ATG is recognized as a leading provider of specialized engineering, scientific and technical services to the European Aerospace, High Tech and Offshore industry. Our headquarters is located in Noordwijk, The Netherlands and we have subsidiaries in Germany and the UK. ATG People is the key player in delivering highly educated personnel for RD environments throughout Europe. We are continually recruiting experienced Engineers for exciting, full time positions based at our customers. As an ATG Engineer, you will be working on very diverse missions and assignments. This opens up unique opportunities to be engaged in innovative projects and challenging you to perform to high standards and utilizing the full extent of your professional knowledge. We need you to complement our super star team! Interested? Submit your CV and personal details through our website or send your application directly to recruitmentatgeurope.com. We encourage you to submit your CV in the Europass format. Click hereto create a Europass CV.
Tags: financial
administrator
assistant
assistant administrator
Assistant ProgrammeProject Administrator
2013-03-14 12:37:23| Space-careers.com Jobs RSS
HE Space is a successful international space company. For 30 years, we have been supporting our customers with qualified experts in the field of engineering, science and administration. We are currently looking for a ProgrammeProject Administrator to support our customer in the Netherlands. Assistant ProgrammeProject Administrator Key Tasks and Responsibilities You will report to the Head of Business Analysis IT Support Service and be responsible for the implementation of contracts and contract changes in esap. The contracts are related to multiple missions, studies andor services. You will have the following responsibilities Implementing the contract structure in ESAs portal for its contractual partners called esap Support the registration of new companies in the esap process and support potential updates of already registered companies Preparing shopping charts Implement the agreements of all contractual documents in esap Facilitate the invoicing process for the assigned missions, studies andor services First verification with respect to the formal correctness of incoming GRNs from industry and assign the internal approval cycle according to the prevailing rules and procedures. Take any necessary corrective actions in consultation with the concerned Project Controller Support the Project Controllers with required esap reports Prepare analysis and synthesis reports from esap data as requested. Skills Experience You will have the following qualifications and relevant experience University degree in a relevant discipline or equivalent Experience in esap and a solid working background in the disciplines related to the tasks described advantageous Demonstrated planning and organisation skills, an ability to synthesize information and a capability to work in a team environment Fluency in English is mandatory. This job is located in Noordwijk. We are looking for candidates who are available from May 2013 or as soon as possible thereafter. If you think you have what it takes for this job, please send us your CV together with a letter of motivation both in English and in Word to Ms Cristina Espino at jobshespace.com, quoting job reference NL1976 before 10Apr13. An exciting and dynamic international working environment awaits you!
Tags: administrator
assistant
assistant administrator
administrator assistant
Assistant Administrator Controller Documentalist Librarian
2013-03-11 15:38:06| Space-careers.com Jobs RSS
Vitrociset Belgium is looking for a candidate with the profile described below to deploy in ESTEC Please submit applications not later than 26032013 by EMAIL to Mr. Massimiliano Mazza, Head of Engineering services Satellite Operations M.Mazzavitrocisetbelgium.com cc. jobsvitrocisetbelgium.com Job Overview Documentation Management DM The task covers the operations, maintenance and evolutions of the Documentation Management System DMS, including processes, processes and the use of supporting electronic documentation management tool, for a given projectprogramme or organisational unit. It includes the following typical duties Regular review of the status of documents in the different archives and where appropriate register this information in the DMS database. Document registration, distribution and archiving, as well as provision of reproduction services. Process configuration controlled document changes and of official papers relevant to the activities of the unit. Supporting users for retrieving documents from local DMS, DMSs from external partners andor industry, out of paper archives, other sources like ESTEC library, scanned documents on CDROM or via Internet, etc. Provision of paper copies of electronic documents on request, creation of electronic versions of documents, Management of original files Related support to project reviews Support to enhancements of the document management concepts and of future improvements The above tasks must be implemented in line with applicable configuration management processes and standards and in close collaboration with relevant CM authority. Qualifications required Appropriate skills and specific experience in the following fields Proficient in the English language, both written and spoken, knowledge of another official ESA language is an asset. Experience in controlling andor management of activities and resources in aerospace industry. For some tasks knowledge of FinanceAccounting may be required. Good sense of contacts and communications, ability to interface at appropriate level with relevant actors within and outside of the Directorate. Reliability, rigor and initiative in the execution of the assigned work. Proactive attitude to solving problems, identify priority actions and to handle high workload. Ability to work both autonomously and as part of a team within the boundaries of assigned tasks and stringent schedule Highly proficient in the use of modern activities and resource management support toolsdatabases of standard office automation support software packages including in particular advance usage of Excel MsOffice and in particular advanced use of Excel Experience as user of SAP and in particular ECC and SRM modules and familiarity with relevant ESA corporate applications e.g. ESAp is an asset. Ability to rapidly understand and adapt to ESA specific context and environment including ESA corporate IT applications. Past experience with ESA in relevant activities is an asset. This might be complemented by Task specific qualification requirements as follows Documentation Management Sound and proven experience in documentation management Good knowledge of the specific activities andor organization of the applicable configuration management working procedures and support tools are an asset Specific Requirements Education Bachelor Experience 4 years of relevant experience
Tags: administrator
assistant
controller
librarian