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Tag: assistant administrator
Assistant Controller Administrator TIA
2014-05-06 10:36:47| Space-careers.com Jobs RSS
For one of our main customers ESAESTEC, located in Noordwijk, the Netherlands, we are currently looking for an Assistant Controller Administrator, who will give support within the Telecommunications Satellite Programmes Department. Heshe will support the EDRS Project Control Manager and will provide support for the overall project control management of the EDRS Programme. Tasks and Responsibilities Support the definition implementation of procedures for provision of project control services to the EDRS Programme Be responsible under the authority of the EDRS Project Control Manager for the financial oversight of all EDRS activities Manage and administrate the interface between EDRS programme and the ESA procurement, forecasting, budgeting, payments and management reporting systems such as SAP, WLMS, ARAMIS, Timesheet, etc Manage and administrate the interface between EDRS programme and the service provider for the ECLIPSE, Document Management System DMS services. When necessary for example, in case of Documentalist sick leave upload the documents in Eclipse DMS Support preparation, evaluation maintenance of cost plans, manpower forecasts and all other resource requirement planning of the EDRS programme including the formulation of the service provision agreements with other responsible within the programme and external support services TECHSOPIL etc Support assessment, implementation, administration and monitoring of industrial contracts for matters relating to cost GRNsInvoices, .. including all change process to contract in line with ESA procurement rules CCB, Rider, CCN, Shopping Carts, etc Assist in preparation and maintenance of programme financial status related to the CAC, Internal or external Audits, ..etc and in particular the preparation of all project internal financial reporting Implement and administrate the EDRS programme schedule files Assist in The EDRS programme reviews and RID tool management Support all activities related to ESA IMS tasks related to Project control Proactive working attitude with ability to work in a complex and dynamic environment, in particular when delegated tasks by the Project Control Manager. Experience and education University Degree in Business Administration and at least 2 years of working experience in the field Strong Project controlAdministrative skills Several years handson experience in ESA ProjectsProcurement process. Strong knowledge and hands on of SAP tool is required, with a good knowledge of ESA procurement process and ESA corporate software tools Strong practical PC skills using MS Office, including Word, Excel, PowerPoint Knowledge and experience of ESA Eclipse Document Management Software Good communication skills, with ability to establish and maintain effective working relationships. Proactive with good attention to detail Good organisational skills and ability to manage complex tasks in a dynamic environment in particular when delegated tasks by the Project Control Manager A fluent knowledge of the English language is required. About ATG Europe Today, ATG is recognized as a leading provider of specialized engineering, scientific and technical services to the European Aerospace, High Tech and Offshore industry. Our headquarters is located in Noordwijk, The Netherlands and we have subsidiaries in Germany and the UK. ATG People is the key player in delivering highly educated personnel for RD environments throughout Europe. We are continually recruiting experienced Engineers for exciting, full time positions based at our customers. As an AOES Engineer, you will be working on very diverse missions and assignments. This opens up unique opportunities to be engaged in innovative projects and challenging you to perform to high standards and utilizing the full extent of your professional knowledge. We need you to complement our super star team! Interested? Submit your CV and personal details through our website or send your application directly to recruitmentatgeurope.com. We encourage you to submit your CV in the Europass format. Click here to create a Europass CV. Security Check The selected candidate shall be subject to a general security screening within the boundary of the legal constraints in force. The security screening applies to the following actions The candidates degrees and certificates shall be verified for authenticity with the issuing school, college or university The candidate will be requested to sign a statement of good conduct declaring that heshe has no criminal record.
Tags: administrator
assistant
controller
tia
Human Resources Assistant Administrator
2014-03-04 17:40:52| Space-careers.com Jobs RSS
HE Space is a successful international space company. For over 30 years, we have been supporting our customers with qualified experts in the field of engineering, science and administration. We are currently looking for a Human Resources Assistant Administrator to support our customer in Spain. Human Resources Assistant Administrator Key Tasks and Responsibilities In this role you will be working at ESAs European Space Astronomy Centre ESAC. You will have the following responsibilities Administration and monitoring of working time arrangements Administration of staff benefits and allowances Administration of recruitment, reassignment and induction of staff and trainees Administration of removal and relocation activities Research, generation of ad hoc reports and statistics Processing requests for issuing and renewing accreditation cards and special car plates from the Ministry of Foreign Affairs Other ad hoc duties and special projects as requested. Skills Experience You will have the following qualifications and relevant experience Degree in human resources or other relevant subject Ability to interpret and explain ESA rules and procedures Strong organisational and time management skills with a proven ability to prioritise A high level of accuracy, attention to detail and ability to followup Excellent sense of discretion and confidentiality Strong work ethic and flexibility to work under pressure in a fastpaced environment High degree of selfmotivation, energy and the ability to work both independently and as part of a team Positive attitude and customer service focus Resourceful and flexible approach to problem solving Experience in Windows, Word, PowerPoint, Excel, Lotus Notes Fluency in English and Spanish is mandatory knowledge of another European language is an advantage. This job is located near Madrid. We are looking for candidates who are available from April 2014 or as soon as possible thereafter. If you think you have what it takes for this job, please send us your CV together with a letter of motivation both in English and in Word to Ms Julia Niehaus, quoting job reference NLSC2211 before 18Mar14. An exciting and dynamic international working environment awaits you!
Tags: resources
human
administrator
assistant
MetOp Management Support Assistant Administrator, RTCEOP018
2014-01-17 09:35:32| Space-careers.com Jobs RSS
MetOp Management Support Assistant Administrator, based at the European Space Agency, Noordwijk, The Netherlands Sercos space heritage over the last 40 years has placed us in the Space News Top 50 Space Industry Manufacturing and Services Companies. With over 1500 staff in the space business covering a wide spectrum of experience and skills, we convey best practice, expertise and innovation in our business. All members of our recruitment team have extensive space experience, so have the insight necessary to support you through the application process. Serco Nederland BV is looking for Assistant Administrator to support the Earth Observation Directorate, primarily assigned to the MetOpSG project, supporting the Programme Manager in managing the programmes internal project structures, followup of project milestones in liaison with projects leaders integrate and provide overview of resource requirements interface with the project controller as required. Task Overview Coordinate with and act as backup for Administrative Assistant to MetOp and Sentinel5 projects. Develop and maintain the integrated planning of the programme resources and calendar. Build up and maintain an office internal documentation system. Integrate all actions for the programme into a single action item list and ensure that the actions are being discharged in coherence with established procedures Act as a point of contact for all documentationadministrative tools e.g. DMS, RID system, action item database, etc. used in the programme Data collection and extraction from various Corporate applications e.g. SAP, PRISMA and from various internal sources and data consistency checking and coherence analysis Prepare and assist in producing financial and programmatic status reporting as required Assist in the preparation of project audits as required Support users for retrieval of documents from local DMS, DMSs from external partners andor industry, out of paper archives, other sources like ESTEC library, scanned documents on CDROM or via internet, etc Related support to project reviews Compile the inputs from the responsible contributors for monthly reports and Quarterly Status Reports, for review and finalisation by the Programme Manager Write the minutes of the internal management meetings, integrating the various inputs from the team leads End to end responsibility for the management of promotional items linked to launch campaigns and ESA missions need assessment up to definition of distribution in close coordination with the respective external project managers. Tasks related to documentation management, distributionregistration of mail and documents Analyse incoming correspondence and documentation and manage distribution of outgoing correspondence and documentation Provision of various logistic support to the programme Daytoday support to Unit personnel regarding travel arrangements, leave management, coordination of training Dealing with incoming telephone calls and information requests Organisation of agenda and of meetings Room and resource bookings for meetings andor events falling under the responsibility of the Unit Qualifications and Requirements Applicants require Degree in an appropriate subject together with at least 4 years experience in a similar position, or equivalent together with certified training. You will be required to become familiar with the Agencys internal informatics tool required for this task Essential skills Proficient in MS Office packages with experience of high level Project Administration Highly proficient with planning and project control tools, office automation software and databases, such as MS Office including Excel Good communication skills. Ability to work both autonomously and as part of a team within the boundaries of assigned tasks and a stringent schedule Initiative and motivation to perform to high standards in a demanding environment Ability to establish and maintain effective working relationships with the outside world Fluent in the English language, spoken and written, together with knowledge of other European languages is an asset Desirable skills Knowledge of ESA administrative and financial processes Experience with SAP MS Project Mandatory Applicants must hold a current valid work permit for the Netherlands or be EU nationals. If you believe you have the skills and experience for the above post, please submit your application via our eRecruitment website. httpswww.amris.comsercorequirementdisplay.php?refSearchrequirementid49017 If you have any questions regarding this opportunity please address them to the Dutch recruitment team at space.careersserco.com Position Assistant Administrator Reference RTCEOP018 Application closing date 9th Feb 2014 Start date March 2014, Open ended Important Please be aware that security clearance may be part of the selection process Please also take the opportunity to register with Serco eRecruitment for automatic email alerts for new opportunities httpswww.amris.comsercoalertssignupform.php For additional information about Serco Group please consult our website www.serco.com For additional information about Serco Europe please consult our website www.serco.comeurope
Tags: support
management
administrator
assistant
Assistant Controller Administrator in Earth Observations
2014-01-16 17:36:43| Space-careers.com Jobs RSS
For one of our main customers ESAESTEC, we are currently looking for an Assistant Controller Administrator, who will give support within the Earth Observation Directorate primarily in the MetOpSG project. Heshe will support the Programme Manager in managing the programmes internal project structures followup of project milestones in liaison with projects leaders integrate and provide overview of resource requirements interface with the project controller as required. Tasks and Responsibilities Coordinate with and act as backup for Administrative Assistant to MetOp and Sentinel5 projects Develop and maintain the integrated planning of the programme resources and calendar Build up and maintain an office internal documentation system Integrate all actions for the programme into a single action item list and ensure that the actions are being discharged in coherence with established procedures Act as a point of contact for all documentationadministrative tools e.g. DMS, RID system, action item database, etc. used in the programme Data collection and extraction from various Corporate applications e.g. SAP, PRISMA and from various internal sources and data consistency checking and coherence analysis Prepare and assist in producing financial and programmatic status reporting as required Assist in the preparation of project audits if and when required Support users for retrieval of documents from local DMS, DMSs from external partners andor industry, out of paper archives, other sources like ESTEC library, scanned documents on CDROM or via internet, etc. Related support to project reviews Compile the inputs from the responsible contributors for monthly reports and Quarterly Status Reports, for review and finalisation by the Programme Manager Write the minutes of the internal management meetings, integrating the various inputs from the team leads End to end responsibility for the management of promotional items linked to launch campaigns and ESA missions need assessment up to definition of distribution in close coordination with the respective external project managers Tasks related to documentation management, distributionregistration of mail and documents Analyse incoming correspondence and documentation and manage distribution of outgoing correspondence and documentation Provision of various logistic support to the programme Daytoday support to Unit personnel regarding travel arrangements, leave management, coordination of training Dealing with incoming telephone calls and information requests Organisation of agenda and of meetings Room and resource bookings for meetings andor events falling under the responsibility of the Unit The Contractor is expected to be or become familiar with the Agencys internal informatics tool needed for the conduct of hisher tasks. Experience and education Proficient in MS Office packages with experience of high level Project Administration Knowledge of ESA administrative and financial processes is a definite advantage Highly proficient in modern planning and project control tools, office automation software and databases, such as MS Office including Excel Experience with SAP is an advantage Excellent planning and organisation skills and attention to detail Good communication skills Ability to work both autonomously and as part of a team within the boundaries of assigned tasks and a stringent schedule Initiative and motivation to perform to high standards in a demanding environment Ability to establish and maintain effective working relationships with the outside world Fluent in the English language spoken and written. Knowledge of another European language is an asset. University Degree in Business Administration and at least 2 years of working experience in the field. About ATG Europe Today, ATG is recognized as a leading provider of specialized engineering, scientific and technical services to the European Aerospace, High Tech and Offshore industry. Our headquarters is located in Noordwijk, The Netherlands and we have subsidiaries in Germany and the UK. ATG People is the key player in delivering highly educated personnel for RD environments throughout Europe. We are continually recruiting experienced Engineers for exciting, full time positions based at our customers. As an AOES Engineer, you will be working on very diverse missions and assignments. This opens up unique opportunities to be engaged in innovative projects and challenging you to perform to high standards and utilizing the full extent of your professional knowledge. We need you to complement our super star team! Interested? Submit your CV and personal details through our website or send your application directly to recruitmentatgeurope.com. We encourage you to submit your CV in the Europass format. Click here to create a Europass CV.
Tags: earth
administrator
assistant
observations
Assistant Financial Administrator
2013-12-09 15:36:44| Space-careers.com Jobs RSS
For one of our main customers ESAESTEC, we are currently looking for an Assistant Financial Administrator. Tasks and Responsibilities Support to the processes related to the main resources of the organizational entity, including planning, execution and followup of the activities and resources of the Business Unit Support to the planning, preparation, execution and followup of activities and related procurement actions as relevant managed by the Business Unit and of associated progress in terms of output schedule resources Assessment and monitoring of the status of the procurement actions using ESA Corporate and local IT Tools including activity progress, maintenance of payment plans, correctness of financial charging, invoicing and payment Implementing all administrative actions related to procurement and contractual matters, including data entry in ESA Corporate e.g. SAP and local application as appropriate and monitoring of financial commitments and payment milestones, invoicing, etc. Maintaining up to date the related data, performing data analysis, identifying deviations w.r.t. planstargets and production of associated reports to the responsible management and to the concerned customers Assisting in the definition, preparation, implementation and maintenance of management support tools to ensure efficient execution of the related tasks Liaison with Contract, Budget and Payment Officers to ensure the coherence of the internal and external administrative data Contribution to the definition of new and improvement of existing related processes and tools and production of related documents Support to the risk management processes e.g. maintenance of risk register, monitoring of status of risk mitigationreduction actions for the Business Unit Support to the inventory and asset management processes for the Business Unit, including coordination of the proper registration of inventory items and assets, valuation of assets, in accordance with applicable procedures and instructions and the use of required tools Support to the maintenance of industrial return databases for the BU, periodic verification of the BU data against ESA system for consistency, monitoring and forecasting of industrial return values for the procurements of the BU with respect to agreed targets, etc. Experience and education University degree Business Administration or Communications and 4 years of relevant work experience Adequate level of experience in the field of business administration, controlling of resources and activities, andor accounting. Familiarity with budgeting, accounting, procurements at ESA is an asset Ability to establish positive and constructive working relationship with team members and other colleagues within and outside of the Business Unit, service orientation, and ability to interface with senior management Good sense of organisation of work, accuracy and reliability in the execution of the assigned tasks Ability to handle high volume of numerical data in an accurate manner, analyse them, and produce synthetic reports Proactive attitude to solving problems, result orientation, initiative and autonomy in the execution of the assigned tasks, ability to identify priority actions and to handle high workload Ability to work both autonomously and as part of a team within the boundaries of assigned tasks and strict schedule Highly proficient in the use of modern activities and resource management support toolsdatabases of standard office automation support software packages including in particular advance usage of Excel, SAP and in particular ECC and SRM module. Familiarity with ESA corporate applications e.g. esap is an asset Past experience with ESA and good understanding of relevant processes, activities and ESA organizational context is an asset Proficient in the English language, both written and spoken, knowledge of another official ESA language is an asset. About ATG Europe Today, ATG is recognized as a leading provider of specialized engineering, scientific and technical services to the European Aerospace, High Tech and Offshore industry. Our headquarters is located in Noordwijk, The Netherlands and we have subsidiaries in Germany and the UK. ATG People is the key player in delivering highly educated personnel for RD environments throughout Europe. We are continually recruiting experienced Engineers for exciting, full time positions based at our customers. As an ATG Engineer, you will be working on very diverse missions and assignments. This opens up unique opportunities to be engaged in innovative projects and challenging you to perform to high standards and utilizing the full extent of your professional knowledge. We need you to complement our super star team! Interested? Submit your CV and personal details through our website or send your application directly to recruitmentatgeurope.com. We encourage you to submit your CV in the Europass format. Click here to create a Europass CV.
Tags: financial
administrator
assistant
assistant administrator