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Human Resources Assistant
2019-06-14 11:30:55| Space-careers.com Jobs RSS
Specific Tasks The post holder works under the close supervision of the Head of the Staff Administration Service andor one ESA staff member in the team. To the extent possible, heshe is the main contact point for a defined group of ESTEC staff ca. 250. This regards execution of the full range A to Z of daytoday Staff Administration processes, inter alia Contract administration from hiring to retiring Verification of entitlements to allowances and benefits Making and verifying payroll inputs Administration of working time Preparation of statements Working with our HR IT systems SAP SuccessFactors and R3 Proactively suggesting improvements of internal processes and tools. Requirements Completed secondary education and subsequent relevant vocational professional training, certificates At least 2 years of relevant previous experience with HR administration, preferably within an international environment Attention to detail, affinity with figures Ability to work autonomously, resourceful and focussed on delivering a sound administration and good customer service Excellent sense of discretion and confidentiality General interest in, and understanding of legal texts in the area of HR Good communication skills in English and, in particular, the ability to draft clear written correspondence in English. DEADLINE 0907
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human resources
Resources Control Assistant
2018-02-02 19:25:41| Space-careers.com Jobs RSS
Vacancy in the Directorate of Operations. ESA is an equal opportunity employer, committed to achieving diversity within the workforce and creating an inclusive working environment. Applications from women are encouraged. Post Resources Control Assistant This post is for a limited period of 4 years, nonrenewable, and is classified B5B6 on the Coordinated Organisations salary scale. Location ESOC, Darmstadt, Germany Description Resources Control Assistant in the Cost Centre Control Section, Business Unit Control Office, Directorate of Operations. Duties Reporting to the Head of Section, the postholder will assist in managing financial and manpower aspects for planning, evaluating and implementing the utilisation of workforce and financial resources within the cost structure of the Directorate. The incumbent oversees the income and expenditure flows, verifying that cost plans are implemented to schedule and budgetary parameters by maintaining close contact with cost centre managers and systematically collecting all relevant data. This includes assisting the Office in conducting cost audits, managing project schedules, and overseeing regulatorycompliance issues. Main duties include Planning providing support with respect to the planning, implementation and interfacing of financial and workforce resources related to the Directorate assisting in coordinating preparation of the Directorates budgets assisting in consolidating inputs to corporate budgets and delivering further financial data for asset, inventory and risk management Implementing assisting in populating corporate business tools e.g. SAP with relevant resourcesrelated data assisting in managing the financial processes for the services and facilities provided by the Directorate assisting in taking preventive and corrective measures to ensure integrity of the Directorates resources plans and financial and cost accounting statements in accordance with ESA policies and applicable accounting standards providing assistance in managing the directorates resource utilisation and income for internal and external customers Interfacing assisting in supporting the Directorates cost centre managers and project controllers by providing guidance on matters related to financial planning and execution and on defining cost models for their cost centres assisting in coordinating with ESA corporate finance, accounting, risk management and control entities to ensure smooth discharging of the above responsibilities assisting in providing the Head of Business Unit Control with financial reports enabling the assessment of resourcerelated performance assisting in consolidating financial information for external addresses including ESA Stakeholders Technical competencies Stateoftheart knowledge in area of responsibility at required level Cost and financialmanagement accounting, accounting standards Knowledge of SAP solutions Knowledge of the ProcuretoPay process Project and risk management Budgeting, cost control and resources and activities planning Behavioural competencies Communication Teamwork Customer Focus Problem Solving Planning Organisation Self Motivation Education Thirdlevel education e.g. short cycle university education or equivalent experience, supplemented by specialised training in relevant finance fields. Additional requirements Other information For behavioural competencies expected from ESA staff in general, please refer to the ESA Competency Framework. The working languages of the Agency are English and French. A good knowledge of one of these is required. Knowledge of another Member State language would be an asset. The Agency may require applicants to undergo selection tests. The closing date for applications is 02 March 2018. If you require support with your application due to a disability, please email contact.human.resourcesesa.int. Please note that applications are only considered from nationals of one of the following States Austria, Belgium, the Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Luxembourg, the Netherlands, Norway, Poland, Portugal, Romania, Spain, Sweden, Switzerland, the United Kingdom and Canada and Slovenia. Priority will first be given to internal candidates and secondly to external candidates from underrepresented Member States. In accordance with the European Space Agencys security procedures and as part of the selection process, successful candidates will be required to undergo basic screening before appointment. Apply HERE
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resources assistant
Human Resources Assistant
2016-10-11 17:04:24| Space-careers.com Jobs RSS
RHEA Group is currently recruiting a Human Resources Assistant to support the Staff Administration Service at our clients premises in Noordwijk, The Netherlands on a parttime basis. Tasks and Activities The scope of work will include Work autonomously as the main contact point for a defined group of ESTEC staff. This regards the execution of the full range A to Z of daytoday Staff Administration processes, inter alia Contract administration spanning over the whole career of the staff Verification of entitlements to allowances, indemnities and benefits Generation and maintenance of payroll inputs Administration of working time and leave Preparation of statements. Be responsible of a number of specialized tasks Coordination of the Annual Social Benefits Questionnaire exercise ESTEC contact point for Cignarelated queries Administrative lead in relation to one or several international schools Settlement of Launch Campaigns. Data input to several concurrent IT systems, mainly SAP Human Resources Management including Success Factors, electronic staff files, Team Site, etc. Actively suggest improvements of internal processes and tools related to the different services. Skills and Experience The following skills and experience are mandatory University Degree minimum Bachelor level At least 2 years of relevant previous experience with HR administration, e.g. payroll and time registration, preferably within an international environment Ability to work autonomously as the main contact point for a defined group of staff, but with a good team spirit Excellent sense of discretion and confidentiality Attention to detail, affinity with figures and swift followup of actions General interest in, and understanding of legal texts in the area of HR Resourceful and focussed on delivering a sound administration and good customer service Ability and confidence to work with various IT tools running in parallel Good communication skills in English and, in particular, the ability to draft clear written correspondence in English. Knowledge of Dutch would be an asset. How to Apply Looking to take your career to the next level? Interested applicants should submit their CV and Cover Letter to RHEAs Recruitment team at careersrheagroup.com no later than 31102016. Preference will be given to candidates eligible for an EU or national personal security clearance at the level of SECRET or above. About RHEA Group RHEA Group is a leading engineering consultancy firm with demonstrated expertise in space, system and secure software solutions. We attract skilled engineers, scientists and management professionals and offer a range of exciting career paths working alongside clients such as the European Space Agency, the European GNSS Agency, EUMETSAT and NATO.
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Human Resources Assistant Administrator
2014-03-04 17:40:52| Space-careers.com Jobs RSS
HE Space is a successful international space company. For over 30 years, we have been supporting our customers with qualified experts in the field of engineering, science and administration. We are currently looking for a Human Resources Assistant Administrator to support our customer in Spain. Human Resources Assistant Administrator Key Tasks and Responsibilities In this role you will be working at ESAs European Space Astronomy Centre ESAC. You will have the following responsibilities Administration and monitoring of working time arrangements Administration of staff benefits and allowances Administration of recruitment, reassignment and induction of staff and trainees Administration of removal and relocation activities Research, generation of ad hoc reports and statistics Processing requests for issuing and renewing accreditation cards and special car plates from the Ministry of Foreign Affairs Other ad hoc duties and special projects as requested. Skills Experience You will have the following qualifications and relevant experience Degree in human resources or other relevant subject Ability to interpret and explain ESA rules and procedures Strong organisational and time management skills with a proven ability to prioritise A high level of accuracy, attention to detail and ability to followup Excellent sense of discretion and confidentiality Strong work ethic and flexibility to work under pressure in a fastpaced environment High degree of selfmotivation, energy and the ability to work both independently and as part of a team Positive attitude and customer service focus Resourceful and flexible approach to problem solving Experience in Windows, Word, PowerPoint, Excel, Lotus Notes Fluency in English and Spanish is mandatory knowledge of another European language is an advantage. This job is located near Madrid. We are looking for candidates who are available from April 2014 or as soon as possible thereafter. If you think you have what it takes for this job, please send us your CV together with a letter of motivation both in English and in Word to Ms Julia Niehaus, quoting job reference NLSC2211 before 18Mar14. An exciting and dynamic international working environment awaits you!
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Human Resources Assistant
2014-03-04 15:43:17| Space-careers.com Jobs RSS
Rhea is currently recruiting an Assistant to support the Human Resources Division at our clients premises in Madrid, Spain. Tasks and Activities Your primary tasks and activities may include Administration and monitoring of working time arrangements Administration of staff benefits and allowances Administration of recruitment, reassignment and induction of in particular staff and trainees. This includes tracking of all recruitment and reassignment actions and ensuring that they are performed according to the Agencys Staff Rules and Regulations Administration of household removal and relocation activities Information research, generation of human resources ad hoc reports and statistics Processing requests for issuing and renewing accreditation cards and special car plates from the Ministry of Foreign Affairs Other ad hoc duties and special projects as requested. Skills and Experience You must possess the following skills and experience University degree Bachelor from a recognised Institution of secondary studies or equivalent qualification in Business Administration or Communications as relevant At least 2 years previous relevant work experience with human resources administrative processes, preferably within an international environment. Strong organisational and time management skills with a proven ability to prioritise. High level of accuracy, attention to detail and follow up. Excellent sense of discretion and confidentiality. Strong work ethic and flexibility to work under pressure in a fastpaced environment. High degree of selfmotivation, energy and the ability to work both independently and as part of a team. Positive attitude and customer service focus. Resourceful and flexible approach to problem solving. Experience in Windows, Word, PowerPoint, Excel, Lotus Notes English and Spanish, bilingual written and spoken. How to Apply Looking to take your career to the next level? Interested applicants should submit their CV and Cover Letter to RHEAs Recruitment team at careersrheagroup.com no later than 17032014. We look forward to hearing from you!
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human resources