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Financial Assistant Administrator

2013-06-04 16:37:04| Space-careers.com Jobs RSS

For one of our main customers ESA, we are currently looking for a Financial Assistant Administrator who will give support in the ESAESTEC Facility Management Department. Support to the processes related to the main resources of the organizational entity, including planning, execution and followup of the activities and resources of the Business Unit Support to the planning, preparation, execution and followup of activities and related procurement actions as relevant managed by the Business Unit and of associated progress in terms of output schedule resources Assessment and monitoring of the status of the procurement actions using ESA Corporate and local IT Tools including activity progress, maintenance of payment plans, correctness of financial charging, invoicing and payment Implementing all administrative actions related to procurement and contractual matters, including data entry in ESA Corporate e.g. SAP and local application as appropriate and monitoring of financial commitments and payment milestones, invoicing, etc. Maintaining up to date the related data, performing data analysis, identifying deviations w.r.t. planstargets and production of associated reports to the responsible management and to the concerned customers Assisting in the definition, preparation, implementation and maintenance of management support tools to ensure efficient execution of the related tasks Liaison with Contract, Budget and Payment Officers to ensure the coherence of the internal and external administrative data Contribution to the definition of new and improvement of existing related processes and tools and production of related documents Support to the risk management processes e.g. maintenance of risk register, monitoring of status of risk mitigationreduction actions for the Business Unit Support to the inventory and asset management processes for the Business Unit, including coordination of the proper registration of inventory items and assets, valuation of assets, in accordance with applicable procedures and instructions and the use of required tools Support to the maintenance of industrial return databases for the BU, periodic verification of the BU data against ESA system for consistency, monitoring and forecasting of industrial return values for the procurements of the BU with respect to agreed targets, etc. Experience and education University degree Business Administration or Communications and 4 years of relevant work experience Proficient in the English language, both written and spoken Adequate level of experience in the field of business administration, controlling of resources and activities, andor accounting. Familiarity with budgeting, accounting, procurements at ESA is an asset Ability to establish positive and constructive working relationship with team members and other colleagues within and outside of the Business Unit, service orientation, and ability to interface with senior management Good sense of organisation of work, accuracy and reliability in the execution of the assigned tasks. Ability to handle high volume of numerical data in an accurate manner, analyse them, and produce synthetic reports Proactive attitude to solving problems, result orientation, initiative and autonomy in the execution of the assigned tasks, ability to identify priority actions and to handle high workload Ability to work both autonomously and as part of a team within the boundaries of assigned tasks and strict schedule Highly proficient in the use of modern activities and resource management support toolsdatabases of standard office automation support software packages including in particular advance usage of Excel, SAP and in particular ECC and SRM module. Familiarity with ESA corporate applications e.g. esap is an asset Past experience with ESA and good understanding of relevant processes, activities and ESA organizational context is an asset About ATG Europe Today, ATG is recognized as a leading provider of specialized engineering, scientific and technical services to the European Aerospace, High Tech and Offshore industry. Our headquarters is located in Noordwijk, The Netherlands and we have subsidiaries in Germany and the UK. ATG People is the key player in delivering highly educated personnel for RD environments throughout Europe. We are continually recruiting experienced Engineers for exciting, full time positions based at our customers. As an ATG Engineer, you will be working on very diverse missions and assignments. This opens up unique opportunities to be engaged in innovative projects and challenging you to perform to high standards and utilizing the full extent of your professional knowledge. We need you to complement our super star team! Interested? Submit your CV and personal details through our website or send your application directly to recruitmentatgeurope.com. We encourage you to submit your CV in the Europass format. Click hereto create a Europass CV.

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SecretaryAdministrative Assistant

2013-06-04 15:36:21| Space-careers.com Jobs RSS

For one of our main customers, ESA, we are currently looking for a full time SecretaryAdministrative Assistant, who will give support in the ESA Satellite Project and the IrisAntares Project within the Telecommunication Satellite Programme Department. Tasks and Responsibilities Ensure secretarial and administrative tasks for both the SATAIS and IrisAntares Programmes Be responsible for the SATAIS and IrisAntares Programmes Configuration and Documentation Management Eclipse Establish and maintain records and files for the other Projects and for the Department including Document Management System Eclipse Be responsible for agenda management, requiring interaction with both internal and external executives and assistants, to coordinate a variety of complex executive meetings, using WEB and Video conferencing tools Answer phones and direct incoming calls to appropriate party Communicate and handle incoming and outgoing electronic communications on behalf of hisher Managers Organizing meetings and preparing travel arrangements missions Participate with hisher managers in meeting and take minutes Assist hisher managers with preparation of presentation materials MSPowerPoint, MSExcel, MSWord, PDF, etc. Prepare and process data, documents and presentation material in English Composing routine correspondence and documents Check for correct authorization, substantiating documentation and adherence to Agency rules and practices ref. leave, mission, conference, authorisation with regards to Staff Rules and Regulations, as well as Financial and Contractual procedures. In addition to the above, activities may also cover the following Support to the Project Review Process Support to visitor service including access control, preparing visa applications, distribution of information material ESA site administration including periodical update e.g. daily of site schedule, updating and distribution of the site telephone list Participation to the preparation and the publication of internal and external documents, including editing and proofreading Data collection, extraction from various Corporate applications e.g. SAP, PRISMA and from various internal sources and data consistency checking and coherence analysis. Experience and Education 5 years administrative assistant experience at the executive level Secondary education and professional training in administrative techniques or in secretarial related activities Strong knowledge of MS Office, including Word, Excel, Power Point, Project, Visio and Outlook Good Knowledge of Documentation Management SystemEclipse Candidates are expected to demonstrate good organizational skills, attention to details and the ability to establish and maintain effective working relationships Candidates should possess good communication skills A fluent knowledge of the English language is required. Familiarity with ESA working environment in a similar position is a distinct advantage. About ATG Europe Today, ATG is recognized as a leading provider of specialized engineering, scientific and technical services to the European Aerospace, High Tech and Offshore industry. Our headquarters is located in Noordwijk, The Netherlands and we have subsidiaries in Germany and the UK. ATG People is the key player in delivering highly educated personnel for RD environments throughout Europe. We are continually recruiting experienced Engineers for exciting, full time positions based at our customers. As an ATG Engineer, you will be working on very diverse missions and assignments. This opens up unique opportunities to be engaged in innovative projects and challenging you to perform to high standards and utilizing the full extent of your professional knowledge. We need you to complement our super star team! Interested? Submit your CV and personal details through our website or send your application directly to recruitingaoes.com. We encourage you to submit your CV in the Europass format. Click hereto create a Europass CV. Security Check The selected candidate shall be subject to a general security screening within the boundary of the legal constraints in force. The security screening applies to the following actions The candidates degrees and certificates shall be verified for authenticity with the issuing school, college or university The candidate will be requested to sign a statement of good conduct declaring that heshe has no criminal record.

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Secretary Administrative Assistant

2013-06-03 15:37:13| Space-careers.com Jobs RSS

RHEA the fastest growing leading Belgian SME providing system engineering solutions and professional engineering services to the international space industry is recruiting experienced business support for a full time position based in the area of Noordwijk, The Netherlands. Description The work package covers provision of secretarial and administrative support to ESA organisational entities Divisions, Services, Offices and Projects called Unit herein based at ESTEC. It includes the following tasks Daytoday support to Unit personnel regarding business travel arrangements, leave management, coordination of training. Dealing with incoming telephone calls and information requests. Analysing incoming correspondence and documentation and managing distribution of outgoing correspondence and documentation. Provision of various logistic support to the Unit. Arrivals office, phone, computer, security, access to databases, information systems and departures deregistration, etc. of Unit personnel. Ordering of office supplies and maintenance of stationary. Room and resources bookings for meetings andor events falling under the responsibility of the Unit. Administration and handling of shipment of goods and express mail. Tasks related to documentation management, distributionregistration of mail and documents. Organization of agenda and of meetings. Maintaining documents libraries for the Unit, including maintenance of change log, distribution lists, issue information notes to concerned users. Maintaining and following up actions lists for the Unit and taken minutes of coordination meetings for the Unit. Participation to organisation of events e.g. workshops, conferences as required. In addition to the above that correspond to standard activities in support to an organisational unit, the work package may also cover the following tasks Support to the Project Review Process Support to visitor service including access control, preparing visa applications, distribution of information material. ESA site administration including periodical update e.g. daily of site schedule, updating and distribution of the site telephone list. Participation to the preparation and the publication of internal and external documents, including editing and proofreading. Data collection, extraction from various Corporate applications e.g. SAP, PRISMA and from various internal sources and data consistency checking and coherence analysis. Specific Task Description The postholder shall provide secretarial and administrative assistance to the SATAIS Satellite Project TIAPA and the IrisAntares Project TIAPI, within the Telecommunications Satellite Programmes Department TIAP. ensure secretarial and administrative tasks for both the SATAIS and IrisAntares Programmes be responsible for the SATAIS and IrisAntares Programmes Configuration and Documentation Management Eclipse establish and maintain records and files for the other Projects and for the Department including Document Management System Eclipse be responsible for agenda management, requiring interaction with both internal and external executives and assistants, to coordinate a variety of complex executive meetings, using WEB and Video conferencing tools answer phones and direct incoming calls to appropriate party communicate and handle incoming and outgoing electronic communications on behalf of hisher Managers organizing meetings and preparing travel arrangements missions participate with hisher managers in meeting and take minutes assist hisher managers with preparation of presentation materials MSPowerPoint, MSExcel, MSWord, PDF, etc. prepare and process data, documents and presentation material in English composing routine correspondence and documents check for correct authorization, substantiating documentation and adherence to Agency rules and practices ref. leave, mission, conference, authorisation with regards to Staff Rules and Regulations, as well as Financial and Contractual procedures. Requirements 5 years administrative assistant experience at the executive level Secondary education and professional training in administrative techniques or in secretarial related activities Strong knowledge of MS Office, including Word, Excel, Power Point, Project, Visio and Outlook Good Knowledge of Documentation Management SystemEclipse Candidates are expected to demonstrate good organizational skills, attention to details and the ability to establish and maintain effective working relationships Candidates should possess good communication skills A fluent knowledge of the English language is required. Location Noordwijk, The Netherlands Application deadline 29062013 If you are interested, please send your Word format CV as well as a Cover Letter to Lena Englander, Recruitment Manager at careeropportunitiesrheagroup.com Please do not hesitate to contact us for more information. RHEA provides you with an attractive employment package based on the candidates experience, the opportunity to build experience in the space sector and to grow within an international company. RHEA is an independent Space Engineering Consulting and Software company that offers knowledgebased services and innovative solutions to the space industry. Our technical expertise is coupled with the provision of software tools for both Space and Ground segments. For the past 18 years RHEA has supported over 40 space missions, including comet chasers, planetary and Moon missions, deep space astronomy experiments to understand the fundamental laws of physics, climate monitoring, meteorology, navigation and communications. Rhea is the market leader for MOIS solutions and procedure management systems. Rhea has successfully brought together engineers and scientists from 13 nationalities to support its clients across 7 European countries, Canada and the USA.

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Secretary Administrative Assistant

2013-06-03 15:37:12| Space-careers.com Jobs RSS

HE Space is a successful international space company. For 30 years, we have been supporting our customers with qualified experts in the field of engineering, science and administration. We are currently looking for a Secretary Administrative Assistant to support our customer in the Netherlands. Secretary Administrative Assistant Key Tasks and Responsibilities In this role you will be working in the Directorate of Telecom Integrated Applications DTIA at ESAESTEC and have the following responsibilities Ensure secretarial and administrative tasks Be responsible for the Programme Configuration and Documentation Management Establish and maintain records and files Be responsible for agenda management Anwer phone and direct incoming calls to appropriate party Communication and handling of incoming and outgoing electronic communications Organisation of meetings and preparation of travel arrangements Participation in meetings and taking minutes Assistance to managers with preparation of presentation materials using different tools Prepare and process data, documents and presentation material in English Composing routine correspondence and documents Check for correct authorization, substantiating documentation and adherence to Agency rules and practices ref. leave, mission, conference, authorisation with regards to Staff Rules and Regulations, as well as Financial and Contractual procedures. Skills Experience You will have the following qualifications and relevant experience Several years of experience as an administrative assistant at the executive level Secondary education and professional training in administrative techniques or in secretarial related activities Deep knowledge of MS Office, including Word, Excel, PowerPoint, Project, Visio and Outlook Knowledge of Documentation Management System Eclipse Excellent organisational and communication skills, attention to detail Able to prioritise and to handle a high workload Fluent in English, knowledge of another ESA Member State language is an asset. This job is located in Noordwijk. We are looking for candidates who are available from July 2013 or as soon as possible thereafter. If you think you have what it takes for this job, please send us your CV together with a letter of motivation both in English and in Word to Ms Sarah Gonschorek at jobshespace.com, quoting job reference NLSC2023 before 24Jun13. An exciting and dynamic international working environment awaits you!

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Assistant Business Unit Controller

2013-06-03 12:36:31| Space-careers.com Jobs RSS

RHEA the fastest growing leading Belgian SME providing system engineering solutions and professional engineering services to the international space industry is recruiting experienced business support for a full time position based in the area of Noordwijk, The Netherlands. Description Support to the processes related to the main resources of the organizational entity i.e. budgets, manpower, staffing, including planning, execution and followup of the activities and resources budgets, manpower, missions, recharges of the Business Unit. Support to the planning, preparation, execution and followup of activities and related procurement actions as relevant managed by the Business Unit and of associated progress in terms of output schedule resources. Assessment and monitoring of the status of the procurement actions using ESA Corporate and local IT Tools including activity progress, maintenance of payment plans, correctness of financial charging, invoicing and payment. Implementing all administrative actions related to procurement and contractual matters, including data entry in ESA Corporate e.g. SAP and local application as appropriate and monitoring of financial commitments and payment milestones, invoicing, etc. Maintaining up to date the related data, performing data analysis, identifying deviations w.r.t. planstargets and production of associated reports to the responsible management and to the concerned customers. Assisting in the definition, preparation, implementation and maintenance of management support tools to ensure efficient execution of the related tasks. Liaison with Contract, Budget and Payment Officers to ensure the coherence of the internal and external administrative data. Contribution to the definition of new and improvement of existing related processes and tools and production of related documents. Support to the risk management processes e.g. maintenance of risk register, monitoring of status of risk mitigationreduction actions for the Business Unit. Support to the inventory and asset management processes for the Business Unit, including coordination of the proper registration of inventory items and assets, valuation of assets, in accordance with applicable procedures and instructions and the use of required tools. Support to the maintenance of industrial return databases for the BU, periodic verification of the BU data against ESA system for consistency, monitoring and forecasting of industrial return values for the procurements of the BU with respect to agreed targets, etc. Requirements Appropriate skills and specific experience in the following fields In addition to having a University degree Bachelor from a recognized Institution of secondary studies or equivalent qualification in Business Administration or Communications as relevant, with typically 4 years of relevant experience, the candidate must meet the following requirements Proficient in the English language, both written and spoken. Experience in the field of controlling of resources and activities andor financeaccounting, at administrator level andor assistant level. Familiarity with budgeting, accounting, procurements at ESA is an asset. Adequate level of experience in the field of business administration, controlling of resources and activities, andor accounting at administrator level andor assistant level. Ability to establish positive and constructive working relationship with team members and other colleagues within and outside of the Business Unit, service orientation, and ability to interface with senior management. Good written and verbal communication. Good sense of organisation of work, rigor, accuracy and reliability in the execution of the assigned tasks. Ability to handle high volume of numerical data in an accurate manner, analyse them, and produce synthetic reports. Proactive attitude to solving problems, result orientation, initiative and autonomy in the execution of the assigned tasks, ability to identify priority actions and to handle high workload. Ability to work both autonomously and as part of a team within the boundaries of assigned tasks and stringent schedule Highly proficient in the use of modern activities and resource management support toolsdatabases of standard office automation support software packages including in particular advance usage of Excel MsOffice and in particular advanced use of Excel. Experience as user of SAP and in particular ECC and SRM modules and familiarity with relevant ESA corporate applications e.g. esap is an asset. Ability to rapidly understand and adapt to ESA specific context and environment including ESA corporate IT applications. Past experience with ESA and good understanding of relevant processes, activities and ESA organizational context is an asset. Location Noordwijk, The Netherlands Application deadline 13052013 If you are interested, please send your Word format CV as well as a Cover Letter to Lena Englander, Recruitment Manager at careeropportunitiesrheagroup.com Please do not hesitate to contact us for more information. RHEA provides you with an attractive employment package based on the candidates experience, the opportunity to build experience in the space sector and to grow within an international company. RHEA is an independent Space Engineering Consulting and Software company that offers knowledgebased services and innovative solutions to the space industry. Our technical expertise is coupled with the provision of software tools for both Space and Ground segments. For the past 18 years RHEA has supported over 40 space missions, including comet chasers, planetary and Moon missions, deep space astronomy experiments to understand the fundamental laws of physics, climate monitoring, meteorology, navigation and communications. Rhea is the market leader for MOIS solutions and procedure management systems. Rhea has successfully brought together engineers and scientists from 13 nationalities to support its clients across 7 European countries, Canada and the USA.

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