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Assistant Business Unit Controller
2013-05-21 14:36:33| Space-careers.com Jobs RSS
RHEA the fastest growing leading Belgian SME providing system engineering solutions and professional engineering services to the international space industry is recruiting experienced business support for a full time position based in the area of Noordwijk, The Netherlands. Description Support to the processes related to the main resources of the organizational entity i.e. budgets, manpower, staffing, including planning, execution and followup of the activities and resources budgets, manpower, missions, recharges of the Business Unit. Support to the planning, preparation, execution and followup of activities and related procurement actions as relevant managed by the Business Unit and of associated progress in terms of output schedule resources. Assessment and monitoring of the status of the procurement actions using ESA Corporate and local IT Tools including activity progress, maintenance of payment plans, correctness of financial charging, invoicing and payment. Implementing all administrative actions related to procurement and contractual matters, including data entry in ESA Corporate e.g. SAP and local application as appropriate and monitoring of financial commitments and payment milestones, invoicing, etc. Maintaining up to date the related data, performing data analysis, identifying deviations w.r.t. planstargets and production of associated reports to the responsible management and to the concerned customers. Assisting in the definition, preparation, implementation and maintenance of management support tools to ensure efficient execution of the related tasks. Liaison with Contract, Budget and Payment Officers to ensure the coherence of the internal and external administrative data. Contribution to the definition of new and improvement of existing related processes and tools and production of related documents. Support to the risk management processes e.g. maintenance of risk register, monitoring of status of risk mitigationreduction actions for the Business Unit. Support to the inventory and asset management processes for the Business Unit, including coordination of the proper registration of inventory items and assets, valuation of assets, in accordance with applicable procedures and instructions and the use of required tools. Support to the maintenance of industrial return databases for the BU, periodic verification of the BU data against ESA system for consistency, monitoring and forecasting of industrial return values for the procurements of the BU with respect to agreed targets, etc. Requirements Appropriate skills and specific experience in the following fields In addition to having a University degree Bachelor from a recognized Institution of secondary studies or equivalent qualification in Business Administration or Communications as relevant, with typically 4 years of relevant experience, the candidate must meet the following requirements Experience in the field of controlling of resources and activities andor financeaccounting, at administrator level andor assistant level. Familiarity with budgeting, accounting, procurements at ESA is an asset. Adequate level of experience in the field of business administration, controlling of resources and activities, andor accounting at administrator level andor assistant level. Ability to handle high volume of numerical data in an accurate manner, analyse them, and produce synthetic reports. Proficient in the English language, both written and spoken. Excellent communication skills, both oral and written. Ability to establish positive and constructive working relationship with team members and other colleagues within and outside of the Business Unit, service orientation, and ability to interface with senior management. Autonomy and initiative. Internal controlling and budget management experience. High sense of responsibility. Ability to understand whole from the details. Good sense of organisation of work, rigor, accuracy and reliability in the execution of the assigned tasks. Deadline driven. Proactive attitude to solving problems, result orientation, initiative and autonomy in the execution of the assigned tasks, ability to identify priority actions and to handle high workload. Ability to work both autonomously and as part of a team within the boundaries of assigned tasks and stringent schedule Highly proficient in the use of modern activities and resource management support toolsdatabases of standard office automation support software packages including in particular advance usage of Excel MsOffice and in particular advanced use of Excel. Experience as user of SAP and in particular ECC and SRM modules and familiarity with relevant ESA corporate applications e.g. esap is an asset. Ability to rapidly understand and adapt to ESA specific context and environment including ESA corporate IT applications. Past experience with ESA and good understanding of relevant processes, activities and ESA organizational context is an asset. Location Noordwijk, The Netherlands Application deadline 11062013 If you are interested, please send your Word format CV as well as a Cover Letter to Lena Englander, Recruitment Manager at careeropportunitiesrheagroup.com Please do not hesitate to contact us for more information. RHEA provides you with an attractive employment package based on the candidates experience, the opportunity to build experience in the space sector and to grow within an international company. RHEA is an independent Space Engineering Consulting and Software company that offers knowledgebased services and innovative solutions to the space industry. Our technical expertise is coupled with the provision of software tools for both Space and Ground segments. For the past 18 years RHEA has supported over 40 space missions, including comet chasers, planetary and Moon missions, deep space astronomy experiments to understand the fundamental laws of physics, climate monitoring, meteorology, navigation and communications. Rhea is the market leader for MOIS solutions and procedure management systems. Rhea has successfully brought together engineers and scientists from 13 nationalities to support its clients across 7 European countries, Canada and the USA.
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Product Development Coordinator/Team Assistant
2013-04-19 16:43:00| Latest apparel & textile industry jobs - from just-style.com
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Tags: product
development
assistant
product development
SecretaryAdministrative Assistant at ESA Harwell
2013-04-16 16:36:42| Space-careers.com Jobs RSS
For one of our main customers ESA, we are currently looking for a full time SecretaryAdministrative Assistant, who will give support in the new ESA research centre in the United Kingdom. This centre is located at the world leading Harwell Oxford Campus in Oxfordshire a focal point and cluster for the UKs rapidly growing hightech space community. Tasks and Responsibilities Daytoday support to team, including making extensive and varied business travel arrangements, both overseas and in the UK, gaining approvals to travel through the various ESA systems and liaison with the various ESA sites relating to travel arrangements Leave management, notification of absences and coordination of training according to ESA procedures Dealing with incoming telephone calls and information requests either via telephone or via the department Email Account Analysing incoming correspondence and documentation and managing distribution of outgoing correspondence and documentation Dealing with arrivals of new staff arrangements for office, phone, computer, security, access to databases, information systems and departures deregistration, etc. of Department personnel Ordering of office supplies and maintenance of stationary Maintain the ESA Harwell meeting room booking system, the PR Material Library, business card database, staff calendar Arrange travel and all meeting logistics, also for other ad hoc meetings as required, involving other ESA sitesstaff Administration and handling of shipment of goods and express mail Cover for the other PA and Administration Assistant in case of their absence and assist other members of the teams with administrative support as required Tasks related to documentation management, distributionregistration of mail and documents Organization of agenda and of meetings, as required produce agenda, take minutes of meetings, distribute papers, maintain list of actions and place approved minutes into the internal DMS system, arranging video conferences with other sites as appropriate In close cooperation with the Directors Assistant in ESTEC, provide day to day support to the Director while on Harwell site. The tasks to be organised for the Director will be a priority during these periods and consist essentially of managing local logistics and general administrative support Assist with administrative and logistical arrangements for events on behalf of department e.g. workshops with external partners from around Europe arrange venue, accommodation, logistics, travel, taxis, transfer buses, registration, attendees list, cateringrefreshments, photographer, preparation of paperwork, chasing responses Monitor Young Graduate Trainee and Research Fellow applications, carry out recruitment administration as appropriate, respond to applications as directed and maintain the recruitment file for each vacancy Visitor management notify the Harwell Reception of all visitors to the ESA Harwell Centre arrange site passes and access to the ESA corridor when necessary. Meet and escort visitors to the ESA Harwell Centre. Experience and Education Should have a good general education to completed secondary level and training in a secretarial college leading to a high proficiency certificate or equivalent as executive secretary Excellent in interpersonal and communication skills as well as very good qualities of order, method, tact, initiative and in particular discretion are required Proficiency in the use of modern electronics office automation tools in particular Microsoft Office and electronic mailing preferably Lotus Notes The working languages of the Agency are English and French. Proficiency in one of these languages is required with a working knowledge of the other. Knowledge of another ESA member state language would be an asset. High level of flexibility as well as initiative and team spirit Ability to communicate with industry counterparts in the execution of the project specific tasks Capacity to identify priority actions and handle high workload Familiarity with ESA working environment in a similar position is a distinct advantage. About ATG Europe Today, ATG is recognized as a leading provider of specialized engineering, scientific and technical services to the European Aerospace, High Tech and Offshore industry. Our headquarters is located in Noordwijk, The Netherlands and we have subsidiaries in Germany and the UK. ATG People is the key player in delivering highly educated personnel for RD environments throughout Europe. We are continually recruiting experienced Engineers for exciting, full time positions based at our customers. As an ATG Engineer, you will be working on very diverse missions and assignments. This opens up unique opportunities to be engaged in innovative projects and challenging you to perform to high standards and utilizing the full extent of your professional knowledge. We need you to complement our super star team! Interested? Submit your CV and personal details through our website or send your application directly to recruitingaoes.com. We encourage you to submit your CV in the Europass format. Click here to create a Europass CV. Security Check The selected candidate shall be subject to a general security screening within the boundary of the legal constraints in force. The security screening applies to the following actions The candidates degrees and certificates shall be verified for authenticity with the issuing school, college or university The candidate will be requested to sign a statement of good conduct declaring that heshe has no criminal record.
Secretary Administrative Assistant
2013-04-16 15:35:13| Space-careers.com Jobs RSS
HE Space is a successful international space company. For 30 years, we have been supporting our customers with qualified experts in the field of engineering, science and administration. We are currently looking for a Secretary Administrative Assistant to support our customer in the United Kingdom. Secretary Administrative Assistant Key Tasks and Responsibilities In this role you will work at ESAs Telecommunications and Integrated Applications team at Harwell. You will have the following responsibilities Daytoday business travel arrangements support to TIA personnel Leave management, notification of absences and coordination of training Dealing with incoming telephone calls and information requests Dealing with incoming outgoing correspondence and documentation in the data management system Maintain calendars and common mailing addresses Act as first point of contact for new TIA staff and interface with HR and relocation agencies Support the recruitment process for TIA YGT Research Fellowship schemes Arrange videoconferences and meetings for the TIA team as well as external organisations at the Harwell Centre Provide administrative and logistic support for events on behalf of TIA and maintain TIA input to the Centre future events calendar Visitor management including arrangement of onsite access, hosting and organisation of tours for TIA visitors Provide logistic support to the TIA Director during visits to the Harwell site. Skills Experience You will have the following qualifications and relevant experience Secretarialadministrative degree or proficiency certificate High level of flexibility as well as initiative and team spirit Highly proficient with modern electronics office automation tools in particular Microsoft Office suite and electronic mailing preferably Lotus Notes Rigor, commitment and reliability in the execution of the assigned tasks as well as discretion Excellent interpersonal and communication skills Capacity to identify priority actions and handle high workload Familiarity with ESA working environment in a similar position would be an asset Proficiency in English is mandatory, the knowledge of another European language will be an advantage. This job is located in Harwell, UK. We are looking for candidates who are available from June 2013 or as soon as possible thereafter. If you think you have what it takes for this job, please send us your CV together with a letter of motivation both in English to Ms Corrina Scheepmaker at jobshespace.com, quoting job reference NLSC1995 before 06May13. An exciting and dynamic international working environment awaits you! Apply for this job
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assistant secretary
Secretary Administrative Assistant
2013-04-16 12:38:32| Space-careers.com Jobs RSS
We are a leader company in Aerospace Engineering and Scientific services with more than 45 years of experience working for NASA and 35 years working for ESA. We are looking to cover a vacancy of Secretary Administrative Assistant located at ESA research centre in the United Kingdom, Harwell Science and Innovation Campus in Oxfordshire Description Tasks Involved support to the TIA Team Members in the following areas. Meetings and events Arrange TIA Team Meetings and other ad hoc meeting as required produce agenda, take minutes of meetings, distribute papers, maintain list of actions and place approved minutes into the DMS system. Assist with administrative and logistical arrangements for events on behalf of TIA e.g. workshops with external partners from around Europe arrange venue, accommodation, logistics, travel, taxis, transfer buses, registration, attendees list, catering refreshments, photographer, preparation of paperwork, chasing responses. Arrange travel and all meeting logistics for other ad hoc TIA meetings as required involving other ESA sitesstaff. Hosting of TIA visitors to the ESA Harwell Centre including arranging of security passes, taxis where appropriate, provision of catering etc. Arrange meetings for external organisations at the Harwell Centre, for example, UKSA and other ESA working groups. Arrange tours for TIA visitors to the EHC. Maintain TIA input to the EHC future events calendar. Arranging video conferences with other sites as appropriate. Security Visitor management notify the STFC Reception of all TIA visitors to the ESA Harwell Centre, arrange site passes and access to the ESA corridor when necessary. Meet and escort visitors to the ESA Harwell Centre. Administration Maintain IAP calendars as appropriate. Maintain the IAP common mailing addresses, answering and redirecting queries as appropriate. Assist other members of the TIASRE teams with administration support as required. On a rotation basis with the other EHC PA staff every 3 weeks, ensure post is collected and distributed, outgoing post is entered into the post book and taken to the post room in order to meet collection deadlines. Complete courier request forms. Ensure preapproval form is completed and financial record spread sheet is completed accordingly. Maintain the TIA business card database. Produce distribution lists and address labels when required. Ensure TIA office stationary requirements are passed to the EHC administration assistant for procurement. Inform the EHC Administration Assistant of TIA business card requirements. Maintenance and cross transfer of TIA staff diary movements into the ESA Harwell Centre Wall Calendar. Arrange for TIA meeting refreshments as required. Maintain ESA Harwell Centre meeting room booking system for TIA. Printing door signs. Maintain a TIA PR Material library Maintain leave records for TIA staff. Cover for the other PA and Administration Assistant in case of their absence. Maintain the TIA business card database. Produce distribution lists and address labels when required. Maintenance and cross transfer of ESA staff diary movements into the ESA Harwell Centre Wall calendar. Missions Arrange travel accommodation for TIA members of the ESA team UK and abroad. Enter TIA missions into MAS. Enter details of TIA missions into calendars. Book hotels, taxis and UK train tickets when appropriate. Complete preapproval forms for UK train tickets. Forward TIA missions for approval in MAS. Maintain mission files for TIA staff. Send, copy and file claims for TIA staff. Conferences External Meeting Attendances Ensure that CONF1 Forms are completed and submitted for planned attendances at conferences. Complete registration process at event as required once approval is granted. Ensure TIA specific procedures for conferences are followed. Email Monitor, prioritise, respond to common TIASRE emails, deal as appropriate or forward onwards for action or information. Monitor and respond if appropriate to HTIA teams email as required. DMS Provide TIA DMS reference numbers as required. Enter TIA documents into the DMS Ensure TIA DMS is updated and maintained as required. Recruitment Monitor TIA YGTResearch Fellow applications, carry out recruitment administration as appropriate, respond to applications as directed. Maintain recruitment file for each vacancy. New Staff Be first point of contact in all aspects of new TIA staff at the ESA Harwell Centre. Interface with HR and local relocation agencies. Arrange for new staff visits to view housesschools etc. Interface with utilities on behalf of new staff. Director Support In close cooperation with the Directors Assistant in ESTEC, provide daytoday support to the Director while on Harwell site. The tasks to be organised for the Director will be a priority during those periods and consist essentially of managing local logistics hotels and airport transfers, ensuring that the Director office is provided with refreshments. Light administrative support such as printing of boarding pass, printing of documents for meetings, welcoming visitors. On request arrange for business lunches and dinners. Requirements The Candidate should have a good general education to completed secondary level and training in a secretarial college leading to a high proficiency certificate or equivalent as executive secretary. Excellent interpersonal and communication skills as well as very good qualities of order, method, tact, initiative, and in particular discretion are required. Proficiency in the use of the Agencys information systems and tools is required. The working languages of the Agency are English and French. Proficiency in one of these languages is required, preferably with a working knowledge of the other also. Knowledge of another ESA member state language would be an asset. Applications Interested candidates should send CV and personnal letter to rocio.infiestagmail.com by 13 May 2013.
Tags: assistant
administrative
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assistant secretary
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