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Administrative Assistant

2018-05-25 10:28:18| Space-careers.com Jobs RSS

Aurora is an established supplier of skilled manpower to ESA and in particular at ESTEC and ESAC. Aurora has the opportunity to expand our support to ESA in the domain of BMC Business Management, Controlling Administration. Happiness of our employees has proven key to obtaining excellent results and a client who also regards us highly for excellent service. Overview The work package covers provision of secretarial and administrativesupport to ESA organisational entities Divisions, Services, Offices andProjects called Unit herein. The principle tasks and responsibilities will include preparing and processing data, drafting and computing documents minutes, correspondence,, spreadsheets, presentations, reports and background files proactively following up actions, especially in meeting internal and external commitments and keeping deadlines paper and electronic records filing and archiving in document databases information management and data collection where applicable organizing logistics for meetings, workshops supporting the organization of visits and events with internal and external partners providing support for the preparation and approval cycle of documents providing minutewriting services supporting the Education Office outreach team with i logistics and organizational tasks when requested ii web and social media publication when requested collecting and consolidating outreach figures, statistics and participation data generated by the Offices activities preparing structured analytical yearly reports being the focal pointinterface liaising with other services for smootheffective running of the business liaising with other secretariats for effective coordination maintaining and populating documentation databases keeping track and storage of documents supporting the effective functioning of the Education Offices team and liaising with local facilitysite and other support services as necessary. Specific qualification requirements Education Bachelors level or higher. A minimum 5 yearsexperience in similar duties. Stateoftheart and proven knowledge in area of responsibility at required level. Proficiency in the use of the Agencys information systems, different tools including CURSA and applications is an asset. Knowledge of internet development, publication tools and media. Knowledge of the relevant Agency rules, processes and procedures is an asset Communication. Continuous Learning. Customer and Service Focus. Planning Organization. Results Orientation. Self Motivation. Proficient in the English language, both written andspoken knowledge of another official ESA languageis and asset. Legal and Security Requirements All applicants must be legally allowed to work in The Netherlands Applicants are required to provide a copy of their passport and degree certificate. Aurora will validate the Degree with the issuing University and provide evidence to ESA. Prior to issuing a letter of employment the applicant shall provide to Aurora a recent official document declaring that they are of good conduct from the country where currently resident. Location The work will be performed at the European Space Technology and Research Centre ESTEC at Noordwijk, The Netherlands. Contract The selected candidate will receive good remuneration in line withESA Job Class. Will be registered for both social security and tax in the Netherlands. The standard working hours are 40 per week. There are 12 public holidays and an additional 30 annual days holiday. Training to improve efficiency and provide strength for future career are of course included. Aurora assist with relocation both with support and financially. Aurora contributes to a company pension scheme. To be considered for this Position Provide prior to 15 June 2018a summary of why you are a good candidate for the position together with a complete and detailed Candidate Proposal Formor CV and Motivation Letter to Mr. Davide Starnone, at emaildavide.starnoneaurora.nlquoting reference BMCDG35. Aurora will agree conditional employment terms and conditions with candidates before presenting them by 21 June 2018, 13.00 hours.

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Secretary Administrative Assistant

2018-05-24 18:27:26| Space-careers.com Jobs RSS

Specific Tasks The work package covers provision of secretarial and administrative support to ESA organisational entities Divisions, Services, Offices and Projects called Unit herein. It includes the following tasks Provision of direct administrative support Preparing and processing data, drafting and computing documents minutes, correspondence,, spreadsheets, presentations, reports and background files. Proactively following up actions, especially in meeting internal and external commitments and keeping deadlines. Paper and electronic records filing and archiving in document databases information management and data collection where applicable Organizing logistics for meetings, workshops supporting the organization of visits and events with internal and external partners Providing support for the preparation and approval cycle of documents providing minutewriting services. Supporting the Education Office outreach team with i logistics and organizational tasks when requested ii web and social media publication when requested. Collecting and consolidating outreach figures, statistics and participation data generated by the Offices activities preparing structured analytical yearly reports. Being the focal pointinterface liaising with other services for smootheffective running of the business liaising with other secretariats for effective coordination. Maintaining and populating documentation databases keeping track and storage of documents. Supporting the effective functioning of the Education Offices team and liaising with local facilitysite and other support services as necessary. Requirements Senior Assistant level Bachelors level or higher. Minimum 5 years experience in similar duties. Appropriate skills and specific experience in the following fields Stateoftheart and proven knowledge in area of responsibility at required level. Proficiency in the use of the Agencys information systems, different tools including CURSA and applications is an asset Knowledge of internet development, publication tools and media. Knowledge of the relevant Agency rules, processes and procedures is an asset Communication. Continuous Learning. Customer and Service Focus. Planning Organization. Results Orientation. Self Motivation.

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Administrative Assistant

2018-05-24 16:26:33| Space-careers.com Jobs RSS

Position Reference 035 You will have the opportunity to provide secretarial and administrative support to ESA organisational entities Divisions, Services, Offices. Tasks and Activities The scope of work will include Preparing and processing data, drafting and computing documents minutes, correspondence,, spreadsheets, presentations, reports and background files Proactively following up actions, especially in meeting internal and external commitments and keeping deadlines Paper and electronic records filing and archiving in document databases information management and data collection where applicable Organizing logistics for meetings, workshops supporting the organization of visits and events with internal and external partners Providing support for the preparation and approval cycle of documents Providing minutewriting services Supporting the Education Office outreach team with i logistics and organizational tasks when requested ii web and social media publication when requested. Collecting and consolidating outreach figures, statistics and participation data generated by the Offices activities preparing structured analytical yearly reports Being the focal pointinterface liaising with other services for smootheffective running of the business liaising with other secretariats for effective coordination Maintaining and populating documentation databases keeping track and storage of documents Supporting the effective functioning of the Education Offices team and liaising with local facilitysite and other support services as necessary. Skills and Experience The following skills and experience are mandatory You have a Bachelors level or higher with a minimum 5 years experience in similar duties. Stateoftheart and proven knowledge in area of responsibility at required level. You are proficient in the use of the Agencys information systems, different tools including CURSA and applications is an asset You have a good knowledge of internet development, publication tools and media. You are fluent in English. You have good communication skills. You are Customer and Service Focus. You are organized. You are results oriented. The following skills would be highly desirable You have a good knowledge of the relevant Agency rules, processes and procedures How to Apply Looking to take your career to the next level? Interested applicants should submit their CV and Cover Letter to RHEAs Recruitment team at careersrheagroup.com no later than 18062018. Preference will be given to candidates eligible for an EU or national personal security clearance at the level of CONFIDENTIAL or above. About RHEA Group RHEA Group is a leading engineering consultancy firm with demonstrated expertise in space, system and secure software solutions. We attract skilled engineers, scientists and management professionals and offer a range of exciting career paths working alongside clients such as the European Space Agency, the European GNSS Agency, EUMETSAT and NATO.

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