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Assistant Documentalist
2018-02-08 15:26:32| Space-careers.com Jobs RSS
The tasks cover the operations, maintenance and evolutions of the SharePoint based documentation management system, including processes and the use of supporting electronic documentation management tool. Typical duties would include Regular review of the status of running contracts and internal activities of interest Gathering of deliverable documents from Technical Officers and inhouse experts Document registration, distribution and archiving, as well as provision of reproduction services as needed Handling confidential information and access rights of users with respect to these deliverables Processing official and internal papers relevant to the activities of the Division Maintenance of accurate records of information in Excel and in SharePoint Management of original files and creation of electronic versions of documents Build up and maintenance of Division document registrationfiling system according to QMS standards, acting as a point of contact for all documentationadministrative tools e.g. DMS, RID system, action item database, etc. used by the Division Compile inputs from the responsible contributors for monthly reports and Quarterly Status Reports, for review and finalisation by the Division Head, when required Related support to study reviews Supporting users in retrieving documents on request from SharePoint or from archive Responsible for the effective transition of documents from paper copies to digital records Support to enhancements of the document management concepts and of future improvements Provision of various logistic support to the Division
Tags: assistant
documentalist
Secretary Administrative Assistant
2018-02-08 15:26:32| Space-careers.com Jobs RSS
Reporting directly to the Executive Secretary of the Director of Telecommunications and Integrated Applications, and with a high degree of autonomy, the postholder will provide administrative support to the Directors office. This will include Preparing the missions of the Director and keeping the Director informed on all logistics related to the travel arrangements, information recorded accurately and updated as needed in the diary Analysis, registration, distribution and filing of correspondence Preparing related dossiers and background documents for the Director Followingup of actions, drafting of replies to correspondence and enquiries as appropriate On personal initiative or on instructions, collecting information and documents necessary for the Director to take action on given issues Organising highlevel meetings and participation of the Director to any other events as required by the position
Tags: assistant
administrative
secretary
Assistant Documentalist
2018-02-08 13:26:30| Space-careers.com Jobs RSS
Specific Tasks The tasks cover the operations, maintenance and evolutions of the SharePoint based documentation management system, including processes and the use of supporting electronic documentation management tool. Typical duties would include Regular review of the status of running contracts and internal activities of interest Gathering of deliverable documents from Technical Officers and inhouse experts Document registration, distribution and archiving, as well as provision of reproduction services as needed Handling confidential information and access rights of users with respect to these deliverables Processing official and internal papers relevant to the activities of the Division Maintenance of accurate records of information in Excel and in SharePoint Management of original files and creation of electronic versions of documents Build up and maintenance of Division document registrationfiling system according to QMS standards, acting as a point of contact for all documentationadministrative tools e.g. DMS, RID system, action item database, etc. used by the Division Compile inputs from the responsible contributors for monthly reports and Quarterly Status Reports, for review and finalisation by the Division Head, when required Related support to study reviews Supporting users in retrieving documents on request from SharePoint or from archive Responsible for the effective transition of documents from paper copies to digital records Support to enhancements of the document management concepts and of future improvements Provision of various logistic support to the Division Requirements A university degree Bachelor or equivalent qualification with some years of relevant experience General interest in and good understanding of technical, programmatic and policy issues of ESA EO programmes Proficiency in MS Office packages including Powerpoint and Excel. Knowledge of ESA administrative and financial processes is a definite advantage. Highly proficient in modern planning control tools, office automation software and databases Experience with SAP is an advantage. Excellent planning and organisation skills and attention to detail. Good communication skills. Ability to work both autonomously and as part of a team within the boundaries of assigned tasks and a stringent schedule Initiative and motivation to perform to high standards in a demanding environment. Ability to establish and maintain effective working relationships with the outside world. Excellent command of the English language, both oral and, more importantly, written.
Tags: assistant
documentalist
Assistant Documentalist
2018-02-08 11:26:13| Space-careers.com Jobs RSS
Aurora is an established supplier of skilled manpower to ESA and in particular at ESTEC and ESAC. Aurora has the opportunity to expand our support to ESA in the domain of BMC Business Management, Controlling Administration. Happiness of our employees has proven key to obtaining excellent results and a client who also regards us highly for excellent service. Overview Under this work package the contractor shall support the EarthObservation Directorate, assigned to the Future Missions Instruments Division. The tasks cover the operations, maintenance and evolution of theSharePoint based documentation management system, includingprocesses and the use of supporting electronic documentationmanagement tool. Typical duties would include Regular review of the status of running contracts and internal activities of interest Gathering of deliverable documents from Technical Officers and inhouse experts Document registration, distribution and archiving, as well as provision of reproduction services as needed Handling confidential information and access rights of users with respect to these deliverables Processing official and internal papers relevant to the activities of the Division Maintenance of accurate records of information in Excel and in SharePoint Management of original files and creation of electronic versions of documents Build up and maintenance of Division document registrationfilingsystem according to QMS standards, acting as a point of contact for alldocumentationadministrative tools e.g. DMS, RID system, action itemdatabase, etc. used by the Division Compile inputs from the responsible contributors for monthly reportsand Quarterly Status Reports, for review and finalisation by the DivisionHead, when required Related support to study reviews Supporting users in retrieving documents on request from SharePoint orfrom archive Responsible for the effective transition of documents from paper copiesto digital records Support to enhancements of the document management concepts andof future improvements Provision of various logistic support to the Division. Specific qualification requirements A university degree Bachelor or equivalent qualification with someyears of relevant experience. General interest in and good understanding of technical, programmaticand policy issues of ESA EO programmes. Proficiency in MS Office packages including Powerpoint and Excel. Knowledge of ESA administrative and financial processes is a definiteadvantage. Highly proficient in modern planning control tools, office automationsoftware and databases. Experience with SAP is an advantage. Excellent planning and organisation skills and attention to detail. Good communication skills. Ability to work both autonomously and as part of a team within the boundaries of assigned tasks and a stringent schedule. Initiative and motivation to perform to high standards in a demandingenvironment. Ability to establish and maintain effective working relationships with theoutside world. Excellent command of the English language, both oral and, more importantly, written. Legal and Security Requirements All applicants must be legally allowed to work in The Netherlands Applicants are required to provide a copy of their passport and degree certificate. Aurora will validate the Degree with the issuing University and provide evidence to ESA. Prior to issuing a letter of employment the applicant shall provide to Aurora a recent official document declaring that they are of good conduct from the country where currently resident. Location The work will be performed at the European Space Technology and Research Centre ESTEC at Noordwijk, The Netherlands. Contract The selected candidate will receive good remuneration in line withESA Job Class. Will be registered for both social security and tax in the Netherlands. The standard working hours are 40 per week. There are 12 public holidays and an additional 30 annual days holiday. Training to improve efficiency and provide strength for future career are of course included. Aurora assist with relocation both with support and financially. Aurora contributes to a company pension scheme. To be considered for this Position Provide prior to 2March 2018a summary of why you are a good candidate for the position together with a complete and detailed Candidate Proposal Formor CV and Motivation Letter to Mr. Davide Starnone, at emaildavide.starnoneaurora.nlquoting reference BMCEOP94. Aurora will agree conditional employment terms and conditions with candidates before presenting them by 7 March2018, 13.00 hours.
Tags: assistant
documentalist
Assistant IM IT Support Technician
2018-02-07 21:26:15| Space-careers.com Jobs RSS
Are you passionate about IT and networking? Do you enjoy tackling problem solving with a creative and innovative approach? Are you prepared to rethink Information Management? Looking to work on kit that helps people in crisis? Then this is the role for you!Working in IM means living global trends developments such as digitalization, innovation and a new way of working. We are looking for someone who is passionate for digital topics and interested in working in a diverse and international environment.Assistant IM IT Technician is required to assist the IM team with the deployment and ongoing support of IT services, including installation and configuration, fault resolution, desktop imaging and security management.You will be working on the Airbus Defence and Space site in Stevenage, within a backoffice role communicating with internal customers, this is not a helpdesk role.The role provides the opportunity to develop skills in delivering IT services, using current technologies along with scope for training and development in future IT technologies.Ideally you will have previous experience in a fast paced support environment within a service management framework.The successful candidate will need to gain UK Security Clearance in order to undertake related work in accordance with business needs. As an Assistant IM IT Technician your main duties will be Supporting network devices and technologies used in service delivery WiFi devices, firewall and IPS, packet shaping, switches routers Cisco and HP, Radius and Active Directory authentication, etc. Using CRM systems for tracking, resolving and implementing faults and requests within defined SLAs. Responsibility for the image build and security patching of all fixed PC infrastructure. Responsibility for building and imaging engineering laptops. Supporting High Integrity Telecommunications System HITS end user devices. Troubleshooting end user device problems and backoffice infrastructure support Working within a service desk environment this role is not a helpdesk call centre role
Tags: support
assistant
technician
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