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Assistant Project Controller To The Future Systems Department

2018-02-15 11:24:56| Space-careers.com Jobs RSS

Tasks Responsibilites Prepare and assist in producing financial and programmatic status reporting as required Support to developing and maintaining the integrated planning of the programme resources and calendar Support to the preparation and conduct of internal and external audits Maintenance of a consolidated action item list for the Department, ensuring that actions are being discharged in coherence with the established procedures Interacting with Department and Divisional staff in order to plan, facilitate and stimulate the exchange of information within the Department, including organization of specific meetings, workshops and seminars Identifying topics for crosssites coordination and propose specific actions for harmonization and coordination Support users for retrieval of documents from local DMS, DMSs from external partners andor industry, out of paper archives, other sources like ESTEC library, scanned documents on physical memories or via internet, etc Support project controllers in preparation and administration of procurement actions. Manage these processes in the ESA SAP system esap as well as in excel or other tools as required Act as a point of contact for all documentationadministrative tools e.g. DMS, RID system, action item database, etc. used in the department Focal point for all documentation administrative tools used in the Department Support to the configuration management processes within the Department Close coordination with ESRIN teams to ensure efficient and timely exchange of information Managing the internal and external information tools e.g. SharePoint, web pages, etc for the Departmentlevel internal and external communications, including interactions via social media Compilation of monthly and quarterly reports from inputs from various contributors for review and finalisation by the Department Head Preparation of minutes of internal management meetings, integrating various inputs Coordination and organisation of internal and external meetings and reviews, including room and resource booking Responsibility for the management and procurement of promotional items for the Department Overseeing the administrative policies at Department level Provision of various logistic support to the Department Handling communications and events of interest for the Department. Requirements A university degree Bachelor or equivalent qualification with several years of relevant experience. A qualification with good background in elements of information technology would be an asset Excellent interpersonal skills with the ability to work effectively, independently or in a team, and proactive approach to problem solving. Experience in an international organization and multicultural working environment would be an asset Interest in and good understanding of technical, programmatic and policy issues of ESA EO programmes, particularly in innovative domains such as those of current information technologies, with desire to learn and ability to think outside the box Excellent communication, planning and organisation skills Flexibility with working schedule, as required Ability to travel frequently between sites, namely ESTEC and ESRIN Knowledge of ESA administrative and financial processes is an advantage Proficiency in MS Office packages including Powerpoint and Excel and in planning control tools, office automation software and databases, with excellent working knowledge of both MS Windows and MacOS. Ability and interest to learn other softwaretechnology tools if necessary training on the job Experience in the analysis of processes and in preparation of operational documentation pertaining to planning and performance monitoring is an advantage Experience with SAP and with ISO9001 certification projects is an advantage Initiative and motivation to perform to high standards in a demanding environment Ability to take initiative to optimise the efficiency of processes and to prioritise accordingly in case of high workload Fluency in the English language spoken and written. Knowledge of another European language is an asset.

Tags: future project systems department

 

Assistant Programme Project Controller

2018-02-14 12:24:22| Space-careers.com Jobs RSS

Job Introduction Serco is a specialist at delivering vital services on behalf of European, National and Local Governments. Serco Europe employs a large workforce in Belgium, Luxembourg, France, Switzerland, Germany, Holland, Spain, Italy and the UK. Our European operations have ca. 2,000 employees delivering critical services to public institutions throughout Europe. Main Responsibilities A diverse range of support tasks in the following position Under this work package the contractor shall support the Earth Observation Directorate, assigned to the Future Systems Department. Heshe will support in managing the Departments project milestones in liaison with projects managers integrate and provide overview of resource requirements interface with the project controllers as required. Prepare and assist in producing financial and programmatic status reporting as required. Support to developing and maintaining the integrated planning of the programme resources and calendar. Support to the preparation and conduct of internal and external audits. Maintenance of a consolidated action item list for the Department, ensuring that actions are being discharged in coherence with the established procedures. Interacting with Department and Divisional staff in order to plan, facilitate and stimulate the exchange of information within the Department, including organization of specific meetings, workshops and seminars. Identifying topics for crosssites coordination and propose specific actions for harmonization and coordination. Support users for retrieval of documents from local DMS, DMSs from external partners andor industry, out of paper archives, other sources like ESTEC library, scanned documents on physical memories or via internet, etc. Support project controllers in preparation and administration of procurement actions. Manage these processes in the ESA SAP system esap as well as in excel or other tools as required. Act as a point of contact for all documentationadministrative tools e.g. DMS, RID system, action item database, etc. used in the department. Focal point for all documentation administrative tools used in the Department. Support to the configuration management processes within the Department. Close coordination with ESRIN teams to ensure efficient and timely exchange of information. Managing the internal and external information tools e.g. SharePoint, web pages, etc for the Departmentlevel internal and external communications, including interactions via social media. Compilation of monthly and quarterly reports from inputs from various contributors for review and finalisation by the Department Head. Preparation of minutes of internal management meetings, integrating various inputs. Coordination and organisation of internal and external meetings and reviews, including room and resource booking. Responsibility for the management and procurement of promotional items for the Department. Overseeing the administrative policies at Department level. Provision of various logistic support to the Department. Handling communications and events of interest for the Department. The Ideal Candidate The key person should bring A university degree Bachelor or equivalent qualification with several years of relevant experience. A qualification with good background in elements of information technology would be an asset. Excellent interpersonal skills with the ability to work effectively, independently or in a team, and proactive approach to problem solving. Experience in an international organization and multicultural working environment would be an asset. Interest in and good understanding of technical, programmatic and policy issues of ESA EO programmes, particularly in innovative domains such as those of current information technologies, with desire to learn and ability to think outside the box. Ability to travel frequently between sites, namely ESTEC and ESRIN. Excellent communication, planning and organisation skills. Flexibility with working schedule, as required. Knowledge of ESA administrative and financial processes is an advantage. Proficiency in MS Office packages including Powerpoint and Excel and in planning control tools, office automation software and databases, with excellent working knowledge of both MS Windows and MacOS. Ability and interest to learn other softwaretechnology tools if necessary training on the job. Experience in the analysis of processes and in preparation of operational documentation pertaining to planning and performance monitoring is an advantage. Experience with SAP and with ISO9001 certification projects is an advantage. Initiative and motivation to perform to high standards in a demanding environment. Ability to take initiative to optimise the efficiency of processes and to prioritise accordingly in case of high workload. Fluency in the English language spoken and written. Knowledge of another European language is an asset. Important Any offer of employment is contingent upon you providing documents to verify your identity and employment eligibility, as required by law. Applicants are reminded that they will be requested to produce such documentation during the recruitment process. Please contact a member of the recruitment team if you require further details of acceptable types of documentation required for verification of identity and work authorization. For positions located within the Darmstadt Support Office please note that only applicants with no family affiliation within the Company will be considered. Data Protection When creating a profile on the Serco Career Centre you agreed to the Data Protection policy, a copy is available upon request. You may submit a written request revoking your consent to this agreement at any time. About The Company Serco Services GmbH, part of the Serco group, A FTSE250, Multinational Service Provider with over 50,000 employees worldwide. Sercos space heritage over the last 40 years has placed us in the Space News Top 50 Space Industry Manufacturing and Services Companies We work alongside EUMETSAT and the European Space Agency, where we are the largest onsite service provider with ca. 300 staff. What connects the ever growing Serco workforce is a passion for delivering great service To keep ahead we have to constantly evolve and enhance the way we deliver our services and everyone in Serco has a role to play here. Serco provide the right environment to encourage ideas and a comprehensive Best Practice support network that enables them to put their ideas into action. If you share our values then join with over 50,000 colleagues globally who are equally as passionate about delivering great service as you.

Tags: project assistant programme controller

 
 

George Long, Assistant Emergency Communications Operations Manager

2018-02-09 00:41:32| PortlandOnline

"...serves on many national level committees with the Association of Public Safety Communications Officials (APCO)..."

Tags: long manager george communications

 

Junior Financial and HR Assistant

2018-02-08 19:25:42| Space-careers.com Jobs RSS

For our premises in Noordwijk we are looking for a Junior Financial and HR Assistant We are looking for a responsible person to perform a variety of financial and clerical tasks, willing to grow in the function. Duties of the person include providing support to managers and employees, being the interface between the Company and the external consultant and Local Administration for HR and accounting matters.. The resource will support the Financial Responsible and be the interface of the Project Control and Accounting and Finance Manager of the Belgian HQ. Responsibilities Employees support Be the point of contact between the Employees and the Local Administration Entities in order to submit specific dossier a.i. 30 Ruiling, sickness, pregnancy HR Support Activities monthly check of the salaries changes and forward complete report to the External Consultant for the salary calculation. Manage the Employment Contract and all the related data planned salary increases, calculate simulation of payslip, follow up the collective Health Insurance and Pension Scheme Financial provide accounting and clerical support to the accounting department and to the External Consultant, in particular support the Financial Responsible in checking of the incomingoutgoing invoices and provide punctual reports to the Project Control. Contract Management Support the Contract Manager in managing the contracts with the customerssubcontractors. Handle the internal communication between partner and subcontractors. Requirements Bachelor Degree in Accounting Proven experience at least 23 Years in a similar role Fluency in English and Dutch knowledge of Italian is an asset Proficiency in MS Office MS Word, Excel and MS PowerPoint, in particular Experience with ERP Tools i.e. SAP. We are looking for someone who is efficient and comfortable being a member of a team. The ability to multitask, while maintaining complex schedules and managing administrative support, is essential in this position. The ideal candidate for this job is resourceful, a good problem solver and organized. Assuring a steady completion of workload in a timely manner is key to success in this position.

Tags: financial junior assistant

 

Administration Assistant User Services Assistant

2018-02-08 17:25:17| Space-careers.com Jobs RSS

Serco is a specialist at delivering vital services on behalf of European, National and Local Governments. Serco Europe employs a large workforce in Belgium, Luxembourg, France, Switzerland, Germany, Holland, Spain, Italy and the UK. Our European operations have ca. 2,000 employees delivering critical services to public institutions throughout Europe. Package description Full details on application. Relocation assistance provided if applicable. Main responsibilities To provide administration support in Darmstadt to our team at our Support Office and also to provide adhoc specialised cover for one of our Customer sites, we are currently looking for an Administrative AssistantUser Services Assistant fm. The role will be offered as fixedterm contract until 311218. Main Responsibilities Support Office Support to Contract Management in the areas of documentation and reporting activities Pre and post meetingconference support ensuring facilities are booked preparing, writing up and distribution of minutes General administration adhoc tasks. Main Responsibilities Customer Site Provide administrative support to the User Services Helpdesk Team Administrators by following predefined procedures Provide operational support to the Data Centre Support Team Operators by following predefined procedures. Ideal candidate The successful applicant should have a proven background in similar tasks. HeShe should be able to demonstrate Microsoft Windows user Microsoft Office skilled user Strong interpersonal skills Proven team player Proven ability to follow procedures C1 English Ability to pick up new skills quickly Attention to detail An administrative background. Experience working with image manipulation software would be an advantage, but training will be provided to the successful candidate. This position is primarily located within the Darmstadt Support Office. Please note that only applicants with no family affiliation within the Company will be considered. The closing date for applications is 2202. Important Any offer of employment is contingent upon you providing documents to verify your identity and employment eligibility, as required by law. Applicants are reminded that they will be requested to produce such documentation during the recruitment process. Please contact a member of the recruitment team if you require further details of acceptable types of documentation required for verification of identity and work authorization. For positions located within the Darmstadt Support Office please note that only applicants with no family affiliation within the Company will be considered. Data Protection When creating a profile on the Serco Career Centre you agreed to the Data Protection policy, a copy is available upon request. You may submit a written request revoking your consent to this agreement at any time. About the company Serco Services GmbH, part of the Serco group, A FTSE250, Multinational Service Provider with over 50,000 employees worldwide. Sercos space heritage over the last 40 years has placed us in the Space News Top 50 Space Industry Manufacturing and Services Companies We work alongside EUMETSAT and the European Space Agency, where we are the largest onsite service provider with ca. 300 staff. What connects the ever growing Serco workforce is a passion for delivering great service To keep ahead we have to constantly evolve and enhance the way we deliver our services and everyone in Serco has a role to play here. Serco provide the right environment to encourage ideas and a comprehensive Best Practice support network that enables them to put their ideas into action. If you share our values then join with over 50,000 colleagues globally who are equally as passionate about delivering great service as you.

Tags: services user administration assistant

 

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