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Communication Assistant

2016-07-06 11:05:49| Space-careers.com Jobs RSS

HE Space is a successful international space company. For over 30 years, we have been supporting our customers with qualified experts in the field of engineering, science and administration. We are currently looking for an Communication Assistant to support our customer in the Netherlands. Communication Assistant Key Tasks and Responsibilities The position holder will provide support to the Outreach Communication Unit at ESTEC, heshe will Support requests from European exhibitions organizers and internal customers related to satellite models, displays and mockups. Keep internal database uptodate. Work closely with transport office and the corporate exhibition team Publish announcements on the ESTEC information screens Organise maintain and publish a flow of information on the ESTEC intranet page by identifying articles and liaise with the editors and the corporate intranet editor Identify and organize topics and speakers for ESTEC lectures and internal events, including launch events Assist the general activities of the ESTEC Communication Office, in particular the Dutch, Belgian and Estonian country desks, including the organisation of media visits and interviews Assist in maintaining a dedicated media and VIP management database Convento and work with the Meltwatermedia survey platform Assist in preparing reports on communication activities and produce statistics on media coverage, including social media Support other administrative or organisational tasks related to Office Management, such as reception and general enquiries, stock keeping of publications and promotional items, leave management, visitor bookings, IT requests CURSA, etc. Skills Experience You will have the following qualifications and relevant experience A bachelors degree in relevant field or equivalent experience Relevant professional experience in CommunicationsPublic Relations of at least 2 years Interest in and understanding of ESA Programmes and related activities Experience of working within communications or journalism Very good command of English, both spoken and written. Good command of Dutch Proven ability to develop networks of professional contacts A developed sense for initiative and strong organisational and administrative skills Proficient in the latest versions of Microsoft Office suite and use of databases Experience using CMS or Photoshop andor InDesign is a plus Handson attitude Fluency in English is mandatory knowledge of another European language is an advantage. This job is located in Noordwijk, the Netherlands. We welcome applicants who are available from September 2016 or as soon as possible thereafter. If you think you have what it takes for this job, please send us your CV together with a letter of motivation both in English and in Word to Ms Veronika Horvath at jobshespace.com, quoting job NLSC3136 before 28July16. An exciting and dynamic international working environment awaits you!

Tags: communication assistant

SecretaryAdministrative Assistant

2016-06-28 15:05:48| Space-careers.com Jobs RSS

SecretaryAdministrative Assistant Take advantage of this challenging and rewarding SecretaryAdministrator position based within an international organisation in the space sector. If you are looking for an interesting role which welcomes new and innovative ideas and offers the chance to utilise and develop existing skills and experience in an exciting industry then wed love to hear from you. The key candidate shall have a proactive approach to work with the ability to solve problems and create solutions using their own initiative. Good interpersonal skills are a must, the key candidate shall provide support to the Head of Division as well as other members of the division and therefore must have the ability to prioritise their workload efficiently. All applicants require skillsexperience in each of the following areas Proven secretarialadministrative experience in a multilingual and international environment Experience in organising complex travel arrangements and managing busy diaries Good knowledge of MS Office, Word, Excel and Powerpoint. Excellent typing skills Experience using an ERP system preferably SAP along with some knowledge of MS Access, or other databases would be considered advantageous. All applicants shall have good interpersonal skills and sense of initiative with the ability to communicate and interact on all levels. Candidates must be EUMETSAT member state nationals with a good working knowledge of the English language, both spoken and written. For more information or to apply please visit, httpsonlineapplication.eumetsat.int job ref VN 1620

Tags: assistant

Legal Assistant Position

2016-06-14 17:42:50| PortlandOnline

Closes June 24, 2016

Tags: legal position assistant

Senior Administrative Assistant, Tax

2016-06-01 13:07:00| Space-careers.com Jobs RSS

Senior Administrative Assistant, Tax Ref SES0826 Region Europe Location Luxembourg Betzdorf Company SES Category Tax Position Staff Published 20160531 Context As a member of the SES tax department you will perform general organisational and administrative duties and administrative support to the Senior Vice President and the Betzdorfbased tax team. Responsibilities Provide administrative support and perform general office organisational duties to tax department, including Travel arrangements for all department members Manage diary of department head and organise all meetings Phone coverage for Luxembourgbased team members Take meeting minutes where required and maintain departmental action lists Maintain tax filing system Provide content and administrative support to Tax Department regarding preparation proofreading, conventions, integrating input etc of all documents prepared by team members for submission to CFO Executive Committee Audit and Risk Committee Board etc. Keep tax departments budget, control invoices and requisitions Manage administrative organisational requirements of projects including owning the database, ensuring action owners fulfil their tasks monitoring project progress, participating in and chairing meetings, circulating updates after meetings, providing updates on progress Provide cover for corporate financial administrative supports during holiday or sick leave abssence Organise offsites Provide administrative support relating to tax compliance, including Collect and prepare W8BEN forms for internal and external customers Manage administration of Tax Risk Memo, verify content for conformity and quality Tax declarations for board attendance fees, annual dividend payment and other straight forward tax declarations. Request documents from Luxembourg Tax Authorities on behalf of Business Commercial for tenders etc. Maintain contemporaneous tax certificates documents on RFP Portal Manage tax administrative requirements of the annual dividend payment procedure, represent Tax Dept externally at review meetings with stakeholders and act as point of contact for external queries Provide administrative support relating to transfer pricing Maintain transfer pricing documentation index and intercompany agreement matrix Perform regular updates of the transfer pricing master and other TP documentation Periodically update the intercompany financing policy loan pricing manual Perform regular updates of the SES group companies credit ratings Support transfer pricing projects on an adhoc basis Provide administrative support relating to tax planning Assist in wording drafting documents provided to Internal Audit or external auditors Maintain SES Organisation Chart provide updates within Finance Department Experience Qualifications Higher education ideally university degree in Business Finance Prior work experience at least four years for an international company, ideally in Finance Tax environment Fluent in English strong German and French language skills. Any other languages are a plus MS Office Word, Excel, Powerpoint, Visio Familiarity with or willingness to acquire basic tax concepts and terminology Excellent interpersonal relations and communications skills Project management skills Capability to work in an accurate and organised manner flexible Able to work independently and confidently across departments and various management levels, participate chair meetings Stable personality with initiative able to manage multiple competing demands Comfortable supporting executive level e.g. CFO Administration backup absolute discretion Our Offer Competitive salary package, coupled with a diverse array of challenges and development benefits. SES is an Equal Opportunity and Affirmative Action Employer. This position reports to Senior Vice President, Tax Management Apply for this Job online

Tags: tax senior assistant administrative