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Assistant Program Specialist
2016-05-09 17:44:57| PortlandOnline
Closing Date/Time: Mon. 05/23/16 4:30 PM Pacific Tim
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assistant
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program specialist
Join Our Team: Assistant Program Specialist & Water Meter Technician II
2016-05-09 17:40:52| PortlandOnline
SecretaryAdministrative Assistant
2016-05-09 12:07:00| Space-careers.com Jobs RSS
SecretaryAdministrative Assistant ESTEC, Ref no 16 10906 Terma The hightech and innovative Terma Group develops products and systems for defense, nondefense and security applications, including command and control systems, radar systems, selfprotection systems for aircraft and vessels, space technology, and aerostructures for the aircraft industry. Terma is headquartered at Aarhus, Denmark. Internationally, Terma has subsidiaries and operations in The Netherlands, Germany, United Kingdom, United Arab Emirates, India, Singapore and the U.S. The Space Business Area contributes with missioncustomized software and hardware products including power systems and star trackers as well as services to support a number of inorbit pioneering European scientific and Earth observation satellite missions. Additionally, Terma is contracted for the development and delivery of software and hardware systems and services for numerous ongoing and future European, and international missions. Terma Space operates out of Denmark, The Netherlands, Germany, and the UK. Job description For our customer, ESAESTEC, we are seeking an experienced Administrative Assistant, to work at ESTEC in Noordwijk, The Netherlands. Responsibilities You will be assigned to the GALILEO project Physical, ICT Personal Security Unit NAVNXP. The specific tasks will be Collect, draft, revise and integrate information for the Communication Security database Maintain and distribute to the concerned external parties the list of companies having classified contracts with the European Union GNSS Programmes Administrate the Personnel Security Clearances and Requests for Visits with the support of the dedicated internal database Support the NAVNXP documentalists by processing all the administration related to the delivery of incomingoutgoing deliveries. This includes maintaining log of incomingoutgoing deliveries and follow up of acknowledgement of outgoing deliveries, collecting signature for the Dispatch Notes. Maintain the archive related to the attendees of classified meetings Maintain the archive of the above mentioned documentation needed during the yearly ESA Security Audit The incumbent shall be acting as backup to the documentalists in the unit in the following activities Reception, registration and distribution of incoming classified deliveries Decrypting and encrypting incoming and outgoing classified information using special software. This is a full time located at ESTEC, Noordwijk, The Netherlands. The requested start of work is June 2016. Qualifications Competencies The successful candidate will as a minimum have completed secondary education and professional training in administrative andor clerical support, have at least 2 years relevant working experience, as well as A university degree Bachelor in Business Administration or similar will be an advantage Strong attention to detail and an excellent command of the English language, especially written. Excellent administrative, organizational and communication skills. General interest in and understanding of programmatic and policy issues. Ability to generate highquality reports. Willingness to provide support when needed to the documentalists in the area of incomingoutgoing deliveries. Good level of computer literacy Microsoft Office software, particularly Word. What can Terma Offer? At Terma, we consider skilled employees, enthusiasm and job satisfaction as the very foundation of our success and as a prerequisite for the development of the bestinclass solutions that Terma provides. We lead the way in applying new technology, offering a wide range of growth opportunities for each individual and emphasizing mutual respect across the board in our workplace. Terma offers you a pleasant working environment at the customer site, where you will be able to take on challenging tasks and responsibilities in a highly professional company. Great opportunities for training and personal development Challenges in advanced technical environment International and cosmopolitan working atmosphere An employment contract with an attractive package with extralegal benefits Highly competitive salary Recruitment is depending on successful selection by the customer. Additional information For further information, please contact Mr. Simon Mills by telephone 31 6 2326 2398 or by email smiterma.com. To ensure that your application will reach us and is properly processed we would prefer that you apply through our website httpwww.terma.comcareersjobs with a Cover Letter explaining your background and expertise, as well as your earliest date of availability, and an uptodate Curriculum Vitae. Closing date May 23rd 2016 Please note that applicants must hold all appropriate documentation and permits to work in Europe. A Certificate of Conduct will be applied for at commencement of employment.
Tags: assistant
Management Assistant to the Head of the Business Unit Control Office
2016-04-28 19:05:13| Space-careers.com Jobs RSS
The Serco Group is a FTSE 250 corporation with over 125,000 staff in 30 countries. Our strategy is to be a superb provider of public services, by being the best managed business in our sector. We are a focused business to government B2G business, specialising across five sectors Defence, Justice Immigration, Transport, Health and Citizen Services. Sercos space heritage over the last 40 years has placed us in the Space News Top 50 Space Industry Manufacturing and Services Companies. Our European operations have ca. 2,000 employees delivering critical services to public institutions such as the European Commission, EUMETSAT or the European Space Agency where we are the largest onsite service provider with ca. 300 staff. For our activities in ESOC, we are currently looking for a Management Assistant to the Head of the Business Unit Control Office. Main responsibilities You will be the Management Assistant to the Head of the Business Unit Control BUC Office OPSB, to the Units within the Division as well as to the Head of the Quality Office and Team. Your duties will include filtering electronic and conventional correspondence relevant to the BUC Office and channelling correspondence to the BUC Units synthesizing the information and presenting related dossiers and background documents to the BUC Office followingup of actions, drafting of replies to correspondence and inquiries as appropriate provision of the Head of the Business Unit Control Office secretarial services, leave planning, mission preparations, document management, coordination and logistic support of meetings at Office Unit level organising the BUCs calendar and setting up meetings as required on personal initiative or on instructions, collecting information and documents necessary for the BUC to take action on given issues supporting Quality and Safety Office OPSQ in the placing and followup of contract change notices or procurement actions using the ESA Financial System SAPbased act as focal point for the whole BUC office supervising the BUCs secretariat, distribution of correspondence and filing keeping internal databases uptodate by loading up documents ECLIPSE Management for the BUC office. Ideal candidate You should have completed a tertiary education, which could be at the level of further education or higher education. Higher education e.g. bachelor level would be an asset. With an ability to handle confidential matters and assure a high level of discretion at all times, you should also have excellent communication and relationship management skills. You are expected to work under pressure and tight deadlines as well as being able to prioritize efficiently and effectively. You should possess excellent planning and organisation skills and the attention to detail and must be proficient in the Microsoft Office Suite and Lotus Notes. The duties will require some knowledge of the ESA Financial and Procurement processes and associated tools SAPbased. A good knowledge of English is a requirement. German and French would be an asset. Application procedure Important All applicants must hold a current valid work permit for Germany or be EU nationals. Important Due to the high interest these roles generate, Serco reserves the right to commence, alter or conclude the recruitment process prior to the closing date. If shortlisted, a recruiter will contact you directly. You can also login at any time to apply to additional positions. Data Protection By submitting a job application you agree to the storage of any personal data provided by you directly or collected from generally accessible sources in particular professional and other social media throughout the entire application process CV, references, letter of application, interviews as applicable. To facilitate subsequent contact for professional purposes only, you agree to your data being saved after the application process has ended. You may revoke your consent to this agreement at any time. The same shall also apply if you are contacted by SERCO GROUP regarding vacancies that match your existing profile. If you are interested in this vacancy, and think you have the skills and experience required, please apply via the relevant link available in Serco Europes Careers Hub httpscareershub.serco.eu
Tags: business
office
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management
Management Assistant to the ESA ISS Interagency Coordinator DG
2016-04-25 15:08:00| Space-careers.com Jobs RSS
Telespazio VEGA Deutschland has been supporting the European Space Industry for over 30 years, including ESA, DLR, EUMETSAT and CNES. This is an opportunity for an experienced administrative assistant. Shehe will report directly to the Agencys ISS Interagency Coordinator, and is in close cooperation with the Secretariat of the Director General and ESA Directors, the assistant will be responsible for the Secretariat of the ISS Interagency Coordinator. The position is unlimited and full time and will be located on customer site in ESOC, Darmstadt, Germany. The possible start date will be 1st of July 2016. The submission deadline for interested candidates will be 3rd of May 2016. ResponsibilitiesDuties The duties and tasks of the successful candidate will include Filtering correspondence and enquiries relevant to the position, synthesizing the information and preparing related dossiers and background documents, following up on actions, drafting of replies to correspondence and enquiries as appropriate Managing the schedule of the Manager, planning and coordinating meetings and commitments, including also coordination with the Offices of DG and ESA Directors as required and keeping the Manager informed of all issues of concern during his absence Ensuring the organisation of missions as well as preparing mission reimbursement requests Preparing files as background for meetings as well as taking and producing meeting minutes, as required Handling and keeping track of all incoming requests for participation in public relations events, including the analysis of relevance of requests in cooperation with ESA PR and Communications and ensuring the smooth organisation of the Managers participation in such events Acting as point of contact for event organisers, compiling event files with all necessary information, including liaising with various Departments for the preparation of content and proofreading presentations, as well as clarifying all logistical details prior to events Handling autograph requests, preparing signature files and drafting correspondence for the Manager. QualificationsExperience Candidates for this post should have a tertiary level education eg. Bachelor Degree or short cycle university education or equivalent qualification. Solid experience in the secretarial domain and in the area of administrative support is mandatory. Essential Skills An ability to handle confidential matters and assure a high level of discretion at all times. Excellent communication and relationship management skills. Very strong planning and organisational skills. The ability to work under pressure and according to tight deadlines. The ability to prioritise efficiently and effectively. Proficiency in the use of standard Microsoft Suite applications, Lotus Notes email and databases as well as SAP are required. The working languages of the Agency are English and French. At a minimum, very good command, both verbal and written, of one of these languages, with preference for English, is required candidates should also be able to demonstrate a working knowledge of the other language. Knowledge of Agencyinternal software tools and applications is an asset. Knowledge of further member state languages is an asset. Benefits Competitive salary plus a comprehensive benefits package including 30 days holiday, generous training possibilities and Telespazio VEGA Deutschland pension scheme is offered to the successful candidate. Application You are looking for a challenging position in a very interesting, international environment? Then you should send your detailed application preferably online with your availability and current salary status.
Tags: management
assistant
coordinator
esa
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