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Tag: controller assistant
Assistant Controller
2018-08-17 12:28:41| Space-careers.com Jobs RSS
Serco is a specialist at delivering vital services on behalf of European, National and Local Governments. Serco Europe employs a large workforce in Belgium, Luxembourg, France, Switzerland, Germany, Holland, Spain, Italy and the UK. Our European operations have ca. 2,000 employees delivering critical services to public institutions throughout Europe. For our activities in ESTEC, we are currently looking for an Assistant Controller. Package description Full details on application. Relocation assistance provided if applicable. Main responsibilities The ideal candidate shall concentrate hisher activities on the following tasks Support to the processes related to the main resources of the organizational entity i.e. budgets, manpower, staffing, including planning, execution and followup of the activities and resources budgets, manpower, missions, recharges of the Business Unit. Support to the planning, preparation, execution and followup of activities and related procurement actions as relevant managed by the Business Unit and of associated progress in terms of output schedule resources. Interface with other assistant administrators and project controllers as well as with managers of other Departments as required Assessment and monitoring of the status of the procurement actions using ESA Corporate and local IT Tools including activity progress, maintenance of payment plans, correctness of financial charging, invoicing and payment. Implementing all administrative actions related to procurement and contractual matters, including data entry in ESA Corporate e.g. SAP and local application as appropriate and monitoring of financial commitments and payment milestones, invoicing, etc. Maintaining up to date the related data, performing data analysis, identifying deviations w.r.t. planstargets and production of associated reports to the responsible management and to the concerned customers. Assisting in the definition, preparation, implementation and maintenance of management support tools to ensure efficient execution of the related tasks. Liaison with Contract, Budget and Payment Officers to ensure the coherence of the internal and external administrative data. Contribution to the definition of new and improvement of existing related processes and tools and production of related documents. Support to the risk management processes e.g. maintenance of risk register, monitoring of status of risk mitigationreduction actions for the Business Unit. Support to the inventory and asset management processes for the Business Unit, including coordination of the proper registration of inventory items and assets, valuation of assets, in accordance with applicable procedures and instructions and the use of required tools. Support to the maintenance of industrial return databases for the BU, periodic verification of the BU data against ESA system for consistency, monitoring and forecasting of industrial return values for the procurements of the BU with respect to agreed targets, etc. Support assets and inventories management including technical databases. Support BU for worked time activities processes with applicable procedures and instructions and the use of the required tool. Support BU for travel management processes with applicable procedures and instructions and the use of the required tool. Ideal candidate The successful candidate must bring a University degree Bachelor from a recognised Institution of secondary studies or equivalent qualification in Business Administration or Communications as relevant, with minimum 2 years of relevant experience. Key to a successful performance in this role is a supportive attitude towards DTEC business management, as well as a friendly, positive and cooperative attitude within the small team. Focus of this position is on the administrative implementation of procurement actions, and on the maintenance and planning of contracts financial data. The Key Person requires appropriate skills and specific experience in the following fields Proficient in the English language, both written and spoken, knowledge of another official ESA language is an asset. Experience in controlling andor management of activities and resources in aerospace industry. For some tasks knowledge of FinanceAccounting may be required. Highly proficient in the use of modern activities and resource management support toolsdatabases of standard office automation support software packages including in particular advance usage of Excel MsOffice and in particular advanced use of Excel. Experience as user of SAP and in particular ECC and SRM modules and familiarity with relevant ESA corporate applications e.g. ESAp is an asset. Ability to rapidly understand and adapt to ESA specific context and environment including ESA corporate IT applications. Past experience with ESA in relevant activities is an asset. Important Any offer of employment is contingent upon you providing documents to verify your identity and employment eligibility, as required by law. Applicants are reminded that they will be requested to produce such documentation during the recruitment process. Please contact a member of the recruitment team if you require further details of acceptable types of documentation required for verification of identity and work authorization. For positions located within the Darmstadt Support Office please note that only applicants with no family affiliation within the Company will be considered. Data Protection When creating a profile on the Serco Career Centre you agreed to the Data Protection policy, a copy is available upon request. You may submit a written request revoking your consent to this agreement at any time. About the company Sercos space heritage over the last 40 years has placed us in the Space News Top 50 Space Industry Manufacturing and Services Companies We work alongside EUMETSAT and the European Space Agency, where we are the largest onsite service provider with ca. 300 staff. What connects the ever growing Serco workforce is a passion for delivering great service To keep ahead we have to constantly evolve and enhance the way we deliver our services and everyone in Serco has a role to play here. Serco provide the right environment to encourage ideas and a comprehensive Best Practice support network that enables them to put their ideas into action. If you share our values then join with over 50,000 colleagues globally who are equally as passionate about delivering great service as you.
Tags: assistant
controller
assistant controller
controller assistant
Assistant Project Controller
2018-08-16 17:27:42| Space-careers.com Jobs RSS
Specific Tasks Support to the planning, preparation, execution and followup of projects programmes activities in terms of schedule, related procurement actions, costs including preparation of CaC as relevant, manpower including support, etc. including Assisting in preparing, developing and maintaining programme level plans Assisting in the definition and in maintaining related workprocurement plans and related execution and contract actions plans using local tools as applicable Monitoring of the implementation of the programmes and of activities, as appropriate, and preparation of related reports and provision of management information as required Evaluating the results and main achievements of the programme Administrative implementation of procurement actions Administrative implementation on the maintenance and planning of contracts financial data. Requirements Key to a successful performance in this role is a supportive attitude towards DTEC business management, as well as a friendly, positive and cooperative attitude within the small team. Focus of this position is on the administrative implementation of procurement actions, and on the maintenance and planning of contracts financial data Bachelor degree or equivalent from a recognized academic institution Minimum 4 years of relevant professional experience Eligible to work in EU Excellent knowledge of English, knowledge of another ESA memberstate language is an asset.
Tags: project
assistant
controller
project assistant
Assistant Controller
2018-08-16 12:29:06| Space-careers.com Jobs RSS
Position Reference 463 You will have the opportunity to support in the administrative implementation of procurement actions, and on the maintenance and planning of contracts financial data. Tasks and Activities The scope of work will include Support to the processes related to the main resources of the organizational entity i.e. budgets, manpower, staffing, including planning, execution and followup of the activities and resources budgets, manpower, missions, recharges of the Business Unit. Support to the planning, preparation, execution and followup of activities and related procurement actions as relevant managed by the Business Unit and of associated progress in terms of output schedule resources. Assessment and monitoring of the status of the procurement actions using ESA Corporate and local IT Tools including activity progress, maintenance of payment plans, correctness of financial charging, invoicing and payment. Implementing all administrative actions related to procurement and contractual matters, including data entry in ESA Corporate e.g. SAP and local application as appropriate and monitoring of financial commitments and payment milestones, invoicing, etc. Maintaining up to date the related data, performing data analysis, identifying deviations w.r.t. planstargets and production of associated reports to the responsible management and to the concerned customers. Assisting in the definition, preparation, implementation and maintenance of management support tools to ensure efficient execution of the related tasks. Liaison with Contract, Budget and Payment Officers to ensure the coherence of the internal and external administrative data. Contribution to the definition of new and improvement of existing related processes and tools and production of related documents. Support to the risk management processes e.g. maintenance of risk register, monitoring of status of risk mitigationreduction actions for the Business Unit. Support to the inventory and asset management processes for the Business Unit, including coordination of the proper registration of inventory items and assets, valuation of assets, in accordance with applicable procedures and instructions and the use of required tools. Support to the maintenance of industrial return databases for the BU, periodic verification of the BU data against ESA system for consistency, monitoring and forecasting of industrial return values for the procurements of the BU with respect to agreed targets, etc. Support assets and inventories management including technical databases. Support BU for worked time activities processes with applicable procedures and instructions and the use of the required tool. Support BU for travel management processes with applicable procedures and instructions and the use of the required tool. Skills and Experience The following skills and experience are mandatory You have a University degree Bachelor from a recognised Institution of secondary studies or equivalent qualification in Business Administration or Communications as relevant, with relevant experience. You have a supportive attitude towards business management. You are friendly, positive and have a cooperative attitude within the small team. You are proficient in the English language, both written and spoken, knowledge of another official ESA language is an asset. You have experience in controlling andor management of activities and resources in aerospace industry. You are highly proficient in the use of modern activities and resource management support toolsdatabases of standard office automation support software packages including in particular advance usage of Excel MsOffice and in particular advanced use of Excel. You have experience as user of SAP and in particular ECC and SRM modules. You are able to rapidly understand and adapt to ESA specific context and environment including ESA corporate IT applications. Past experience with ESA in relevant activities is an asset. The following skills would be highly desirable You are familiar with relevant ESA corporate applications e.g. ESAp How to Apply Looking to take your career to the next level? Interested applicants should submit their CV and Cover Letter to RHEAs Recruitment team at careersrheagroup.com no later than 13092018. Preference will be given to candidates eligible for an EU or national personal security clearance at the level of CONFIDENTIAL or above. About RHEA Group RHEA Group is a leading engineering consultancy firm with demonstrated expertise in space, system and secure software solutions. We attract skilled engineers, scientists and management professionals and offer a range of exciting career paths working alongside clients such as the European Space Agency, the European GNSS Agency, EUMETSAT and NATO.
Tags: assistant
controller
assistant controller
controller assistant
Assistant ProgrammeProject Controller
2018-07-06 15:27:04| Space-careers.com Jobs RSS
Serco is a specialist at delivering vital services on behalf of European, National and Local Governments. Serco Europe employs a large workforce in Belgium, Luxembourg, France, Switzerland, Germany, Holland, Spain, Italy and the UK. Our European operations have ca. 2,000 employees delivering critical services to public institutions throughout Europe. For our activities in ESTEC, we are currently looking for an Assistant ProgrammeProject Controller. Package description Full details on application. Relocation assistance provided if applicable. Main responsibilities The ideal candidate shall support the Earth Observation EO Programmes Directorate, assigned to the Future Systems Department, which is located at two ESA sites namely ESTEC including the EOP8M Division and ESRIN including the EOP8A and EOP8C Offices and the newly established 8lab. Heshe will Support in managing the Departments programme activities and milestones in liaison with the managers in the Department Integrate inputs and provide overview of resource requirements Interface with other assistant administrators and project controllers as well as with managers of other Departments as required Prepare and assist in producing programmatic status reporting as required Support developing and maintaining the integrated planning of the Department resources and calendars Support the preparation and conduct of internal and external audits Prepare minutes of internal management meetings, integrating various inputs, and maintain consolidated action item lists for the Department, tracking actions so that they are discharged in coherence with the established procedures Interact with staff in the Department as well as with other teams in the Directorate in order to plan, facilitate and stimulate the exchange of information, in particular within the Department since this is located in two different sites and therefore requiring efficient and timely exchanges, including organization of adhoc meetings, videoconferences, workshops and seminars, as needed Identify new topics for crosssite coordination and propose specific actions for harmonization and coordination Collate and organise highlevel information related to ESA management, programmes and activity plans in support of wideranging interactions relevant to the Future Systems Department Proactively manage the internal and external information tools e.g. SharePoint, web pages, etc for the Departmentrelated internal and external communications, including writing and editing web pages and circular letters, interacting via social media, etc. Support handling of documents from local DMS, including their maintenance according to QMS procedures, as well as from DMSs of external partners andor industry, from out of paper archives and other sources like ESA libraries, etc Support project controllers as needed in preparation and administration of procurement actions Act as a point of contact for all documentationadministrative tools e.g. DMS, RID system, action item database, etc. used in the Department, acting as focal point for all such tools used in the Department Support the configuration management and risk management processes within the Department Compile periodic reports from inputs from various contributors for review and finalisation by the Department Head Support coordination and organisation of Departmentlevel internal and external meetings and reviews Manage the procurement of promotional items for the Department Oversee the administrative policies at Department level Handle communications and events of interest for the Department, including conferences, workshops, courses, etc. Ideal candidate The successful candidate shall bring a University Degree minimum Bachelor level and at least 57 years of experience in administrative support, writingediting or other relevant experience. The Key Person requires the following Some background in elements of information science and technology, preferably achieved in a computer engineering environment and including some programming knowledge. Excellent interpersonal skills, e.g. communicating and interacting with individuals at all levels, and the capability of identifying priorities and handling high workload with a proactive approach to problem solving. Excellent planning and organisational skills, as well as initiative and motivation to perform to high standards in a demanding environment. Ability to travel frequently between sites, namely ESTEC and ESRIN, and flexibility with the working schedule. Proficiency in office automation and database software packages and in planning control tools is also required, with ability and interest to learn other applications and tools within an infrastructure based on innovative solutions. An open multicultural attitude, while caring for accuracy on the job and trustworthiness. Experience in an international organization or multicultural working environment will be a key asset. Interest in technical, programmatic and policy issues of ESA EO programmes, with a desire to learn and ability to think outside the box, is an asset. Knowledge of ESA administrative and financial processes and experience with SAP and with ISO9001 certification projects is an asset. Full and proven fluency in the English language, spoken and written, as well as knowledge of another European language are mandatory. Important Any offer of employment is contingent upon you providing documents to verify your identity and employment eligibility, as required by law. Applicants are reminded that they will be requested to produce such documentation during the recruitment process. Please contact a member of the recruitment team if you require further details of acceptable types of documentation required for verification of identity and work authorization. For positions located within the Darmstadt Support Office please note that only applicants with no family affiliation within the Company will be considered. Data Protection When creating a profile on the Serco Career Centre you agreed to the Data Protection policy, a copy is available upon request. You may submit a written request revoking your consent to this agreement at any time. About the company Sercos space heritage over the last 40 years has placed us in the Space News Top 50 Space Industry Manufacturing and Services Companies We work alongside EUMETSAT and the European Space Agency, where we are the largest onsite service provider with ca. 300 staff. What connects the ever growing Serco workforce is a passion for delivering great service To keep ahead we have to constantly evolve and enhance the way we deliver our services and everyone in Serco has a role to play here. Serco provide the right environment to encourage ideas and a comprehensive Best Practice support network that enables them to put their ideas into action. If you share our values then join with over 50,000 colleagues globally who are equally as passionate about delivering great service as you.
Tags: assistant
controller
assistant controller
controller assistant
Controller Assistant
2018-07-05 10:27:45| Space-careers.com Jobs RSS
Position Reference 101 You will have the opportunity to support the Earth Observation EO Programmes Directorate, assigned to the Future Systems Department, which is located at two ESA sites ESTEC and ESRIN. Tasks and Activities The scope of work will include Support in managing the Departments programme activities and milestones in liaison with the managers in the Department Integrate inputs and provide overview of resource requirements Integrate with other assistant administrators and project controllers as well as with managers of other Departments as required Prepare and assist in producing programmatic status reporting as required Support developing and maintaining the integrated planning of the Department resources and calendars Support the preparation and conduct of internal and external audits Prepare minutes of internal management meetings, integrating various inputs, and maintain consolidated action item lists for the Department, tracking actions so that they are discharged in coherence with the established procedures Interact with staff in the Department as well as with other teams in the Directorate in order to plan, facilitate and stimulate the exchange of information, in particular within the Department since this is located in two different sites and therefore requiring efficient and timely exchanges, including organization of adhoc meetings, videoconferences, workshops and seminars, as needed Identify new topics for crosssite coordination and propose specific actions for harmonization and coordination Collate and organise highlevel information related to ESA management, programmes and activity plans in support of wideranging interactions relevant to the Future Systems Department Proactively manage the internal and external information tools e.g. SharePoint, web pages, etc for the Departmentrelated internal and external communications, including writing and editing web pages and circular letters, interacting via social media, etc. Support handling of documents from local DMS, including their maintenance according to QMS procedures, as well as from DMSs of external partners andor industry, from out of paper archives and other sources like ESA libraries, etc Support project controllers as needed in preparation and administration of procurement actions Act as a point of contact for all documentationadministrative tools e.g. DMS, RID system, action item database, etc. used in the Department, acting as focal point for all such tools used in the Department Support the configuration management and risk management processes within the Department Compile periodic reports from inputs from various contributors for review and finalisation by the Department Head Support coordination and organisation of Departmentlevel internal and external meetings and reviews Manage the procurement of promotional items for the Department Oversee the administrative policies at Department level Handle communications and events of interest for the Department, including conferences, workshops, courses, etc. Skills and Experience The following skills and experience are mandatory You have a university degree Bachelor or equivalent qualification with a minimum of 5 7 years of experience in administrative support, writingediting or other relevant experience. You have some background in elements of information science and technology, preferably achieved in a computer engineering environment and including some programming knowledge. You have excellent interpersonal skills, e.g. communicating and interacting with individuals at all levels, and the capability of identifying priorities and handling high workload with a proactive approach to problem solving. You have excellent planning and organisational skills, as well as initiative and motivation to perform to high standards in a demanding environment. You have the ability to travel frequently between sites, namely ESTEC and ESRIN, and flexibility with the working schedule. You are proficient in office automation and database software packages and in planning control tools, with ability and interest to learn other applications and tools within an infrastructure based on innovative solutions. Interest in technical, programmatic and policy issues of ESA EO programmes, with a desire to learn and ability to think outside the box. An open multicultural attitude, while caring for accuracy on the job and trustworthiness. The following skills would be highly desirable You have experience in an international organization or multicultural working environment. Knowledge of ESA administrative and financial processes and experience with SAP and with ISO9001 certification projects. How to Apply Looking to take your career to the next level? Interested applicants should submit their CV and Cover Letter to RHEAs Recruitment team at careersrheagroup.com no later than 27072018. Preference will be given to candidates eligible for an EU or national personal security clearance at the level of CONFIDENTIAL or above. About RHEA Group RHEA Group is a leading engineering consultancy firm with demonstrated expertise in space, system and secure software solutions. We attract skilled engineers, scientists and management professionals and offer a range of exciting career paths working alongside clients such as the European Space Agency, the European GNSS Agency, EUMETSAT and NATO.
Tags: assistant
controller
assistant controller
controller assistant
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