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Assistant ProgrammeProject Controller
2014-10-20 12:06:51| Space-careers.com Jobs RSS
A Spanish leader company in Aerospace Engineering and Scientific services with more than 45 years of experience working for NASA and 35 years working for ESA seeks a candidate for postion of Assistant ProgrammeProject Controller the following tasks and requirements are applicable Specific Tasks Secretarial Support Efficiently and proactively deal with all communications phone, email, post. Use the ESAs Mission Approval System to manage business travel for the ECSAT FM team. Partially cover for other ECSAT Administrative Assistants in case of their absence on a mutual support schema. Finance Prepare in ESAP Shopping Carts, Purchase Orders and Financial Reports relevant to the Site operation functions. Liaise directly and independently with the Procurement Office and follow up all relevant activities. Maintain a local file of all financial documents invoices etc.. Maintain the ECSAT finance database MSexcel file. Facility Management Act as interface to the Harwell Campus FM team for what concerns office maintenance. Manage registration on arrival and departure of ECSAT employees. Manage outgoing and incoming post and courier. Build and maintain positive relationships with local business contacts. Human Resources Maintain information files for the ECSAT Staff ESA and Contractors. Use the ESA HRMS system for recording leaves for the ECSAT FM team. Liaise with the HR office at ESTEC. Coordinate support for staff relocating from other ESA establishments. Health, Safety and Security Act as main interface with STFC Health Safety and Occupational Health teams. Be one of the First Aider and Building Warden for ECSAT. The work conditions include the following Working hours are MonFri 08301700, with a pause of 30 minutes for lunch. Working days are the ECSAT working days not necessarily coinciding with UK working days the list of ECSAT official holidays are provided at the end of each year for the following year. The Contractor could be requested to work outside working hours from time to time at the request of ESA, occasionally at short less than two days notice or exceptionally two or three times per year without prior notification. Requirements University degree Bachelor from a recognised Institution of secondary studies or equivalent qualification in Business Administration or Communications as relevant, with typically 4 years of relevant experience. The ideal candidate will be confident and professional in all dealings with ECSAT staff and visitors, be proactive, highly flexible, customer focussed with a personable nature and an eye for detail. The candidate will also consider all information acquired during the execution of the job as confidential, and will not disclose it to third parties without the prior written authorisation of ESA. The working language is English. Knowledge of other ESA languages, especially French, is desirable. Proficiency in the use of Windowsbased personal computers and of the MSOffice software package is required. Experience as user of SAP and in particular ECC and SRM modules and familiarity with relevant ESA corporate applications e.g. ESAp is an asset. Ability to rapidly understand and adapt to ESA specific context and environment including ESA corporate IT applications. Past experience with ESA in relevant activities is an asset. APPLICATIONS Interested candidates should send cv and cover letter to seleccionisdefe.es. The job code must included on the subjet.
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controller assistant
Assistant Controller Administrator
2014-10-09 14:41:18| Space-careers.com Jobs RSS
A Spanish leader company in Aerospace Engineering and Scientific services with more than 45 years of experience working for NASA and 35 years working for ESA seeks a candidate for postion of Assistant Controller Administrator The work covers support to ESA Finance Department including following typical tasks Processing and verification of both electronic and paper invoices in accordance with the ESA Financial Regulations and Instructions, provision of invoicepayment details to industry at their request, etc. Offsetting of advance payments and processing of all related financial transactions. Reconciliation and clearing of vendor accounts. Operating the accounts payable subsystem and its interfaces with the other elements of the financial applications in compliance with the Agencys accounting policies Preparing vouchers for examination by the externalinternal auditors and filing of accounting vouchers inline with the prevailing instructions. Appropriate skills and specific experience in one or several of the following fields as required. Experience as a user of SAP and in particular ECC and SRM modules and familiarity with relevant ESA corporate applications e.g. ESAp is an asset. The candidate should be highly numerate and possess an accounting background with the analytical skills required to operate a complex accounting system. Familiarity with modern office automation tools and techniques, in particular Microsoft Office or equivalent, as well as customised database and software applications. Proficient in the English language, both written and spoken, knowledge of another official ESA language is an asset. Capacity to identify priority actions and to handle high workload. Reliability, commitment and initiative together with a wellbalanced autonomy in the execution of the required tasks. APPLICATIONS Interested candidates should send cv and cover letter to seleccionisdefe.es. The job code must included on the subjet.
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assistant controller
Assistant Controller Administrator
2014-10-01 12:39:23| Space-careers.com Jobs RSS
A Spanish leader company in Aerospace Engineering and Scientific services with more than 45 years of experience working for NASA and 35 years working for ESA seeks a candidate for postion of Assistant ControllerAdministrator. In addition to what is specified in the Annex to the Statement of Work see Business Area above the following tasks and requirements are applicable Specific Tasks Under this work package, the contractor shall provide support to Product Assurance Manager of the EarthCARE Project. However, support will also be required to other Earth Observation Projects within the Earth Observation Projects Department. In that respect, heshe is required to assist the EarthCARE Product Assurance Manager in a variety of tasks, including Establish and maintain the Configuration Item Data List of documents in English for the EarthCARE Cloud Profiling Radar CPR instrument. Establish and maintain the list of communications documents, minutes of meeting, formal emails, informal emails linked to each CPR Non Conformances NCRs visible to ESA. Maintain the records for the identification, status and closure of project actions agreed with the Prime Contractor, and regularly distribute internal status reports of these actions. Maintain the records for the identification, status and closure of actions of the EarthCARE project visible to ESA ESA, JAXA and Airbus DS, and regularly distribute internal status reports of these actions. Maintain the status list for all Requests for Waiver RFWs requiring ESA approval, and consolidate the comments by ESA technical reviewers for these RFWs, and regularly distribute internal status reports for RFWs. Reconcile the reported status of the Prime Contractor with the ESA RFW status. Additional support may be required within the Earth Observation Project Department for other programmes such as Copernicus, in the domain of controlling area. In particular Implementation and administrative followup of project procurements actions Participate in CCBCRB processes, if required Maintain Project databases and support the Project in maintaining the Document Management System, if required Support the Product Assurance Manager in the introduction of new procedurestools, if required Assist in the preparation of project audits if and when required. The contractor is expected to be or become familiar with the Agencys rules and regulation for tender actions, placing of contracts and the related monitoring, control, reporting and Change Management on industrial contracts and ESA internal expenditures. He she is also expected to become proficient in the use of the Agencys internal informatics tools needed for the conduct of hisher tasks. The contractor will be required to interface with colleagues in the Project teams, in Earth Observation Projects Department as well as with the Finance and Procurement Departments. In addition there will be interfaces with personnel in the European Aerospace industry. The Product Assurance Assistant contractor will report to EarthCARE Product Assurance Manager. He she will however be delegated to work on other EOP Projects, to provide direct support to the project specific Product Assurance Manager Project Controller when required. Requirements Several years of experience of project or financial control Knowledge of ESA administrative and financial processes is a definite advantage Highly proficient in modern project control tools, office automation software and databases, such as MS office including Excel. Experience with SAP knowledge of esap would be an asset Excellent planning and organisation skills and attention to detail Good communication skills Ability to work both autonomously and as part of a team within the boundaries of assigned tasks and a stringent schedule Initiative and motivation to perform to high standards in a demanding environment. Ability to establish and maintain effective working relationships with the outside world. Fluent in the English language spoken and written. Knowledge of other languages is an asset. APPLICATIONS Interested candidates should send cv and cover letter to seleccionisdefe.es. The job code must included on the subjet.
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assistant controller
Assistant Controller
2014-10-01 08:41:01| Space-careers.com Jobs RSS
HE Space is a successful international space company. For over 30 years, we have been supporting our customers with qualified experts in the field of engineering, science and administration. We are currently looking for an Assistant Controller to support our customer in the Netherlands. Assistant Controller Key Tasks and Responsibilities You will be responsible for the provision of support to the EarthCARE Project in the Earth Observation Projects Department, with occasional support to other projects within the department. You will have the following responsibilities Establish and maintain the Configuration Item Data List of documents in English for the EarthCARE Cloud Profiling Radar CPR instrument Establish and maintain the list of communications documents, minutes of meeting, formal emails, informal emails linked to each CPR Non Conformances NCRs visible to ESA Maintain the records for the identification, status and closure of project actions agreed with the Prime Contractor, and regularly distribute internal status reports of these actions Maintain the records for the identification, status and closure of actions of the EarthCARE project visible to ESA ESA, JAXA and Airbus DS, and regularly distribute internal status reports of these actions Maintain the status list for all Requests for Waiver RFWs requiring ESA approval, and consolidate the comments by ESA technical reviewers for these RFWs, and regularly distribute internal status reports for RFWs. Reconcile the reported status of the Prime Contractor with the ESA RFW status Additional support for other Earth Observation Projects such as Copernicus may include Implementation and administrative followup of project procurements actions Participate in CCBCRB processes, if required Maintain Project databases and support the Project in maintaining the Document Management System, if required Support the Product Assurance Manager in the introduction of new procedurestools, if required Assist in the preparation of project audits if and when required. Skills Experience You will have the following qualifications and relevant experience Several years of experience of project or financial control Knowledge of ESA administrative and financial processes is an advantage Highly proficient in modern project control tools, office automation software and databases, such as MS office including Excel Experience with SAP knowledge of esap would be an asset Excellent planning and organisation skills and attention to detail Good communication skills Ability to work both autonomously and as part of a team within the boundaries of assigned tasks and a stringent schedule Fluency in English is mandatory knowledge of another European language is an advantage. This job is located in Noordwijk. We are looking for candidates who are available from November 2014 or as soon as possible thereafter. If you think you have what it takes for this job, please send us your CV together with a letter of motivation both in English and in Word to Ms Sarah Gonschorek at jobshespace.com, quoting job reference NLSC2385 before 16Oct14. An exciting and dynamic international working environment awaits you
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controller
assistant controller
controller assistant
Assistant Controller Administrator
2014-07-11 11:41:05| Space-careers.com Jobs RSS
Sercos space heritage over the last 40 years has placed us in the Space News Top 50 Space Industry Manufacturing and Services Companies. With over 1500 staff in the space business covering a wide spectrum of experience and skills, we convey best practice, expertise and innovation in our business. All members of our recruitment team have extensive space experience, so have the insight necessary to support you through the application process. For our activities in ESTEC, we are currently seeking an Assistant ControllerAdministrator. Tasks Collecting and consolidating the contractor manpower requirements within HSO Coordinating the internal approvals and collecting any required inputs prior to initiating procurement actions, in accordance with HSOinternal procedures Handling of the procurement and contractrelated activities, from issuing the tenders to arranging interviews, supporting the takingup duty to supporting the provision of feedback on the performance of supplier companies to the yearly KPI calculations, in accordance with the processes defined for the ESTEC manpower frame contract, in liaison with ESA Contract Officers, including data entry in ESA Corporate i.e. SAP and specific applications used for supporting the manpower procurements in ESTEC i.e. THREAD and maintenance of the status of the procurement actions Handling of the financial activities in accordance with the processes defined for the ESTEC manpower frame contract, in liaison with ESA Budget and Payment Officers, including maintenance of financial commitments, payment plans, financial charging, yearly reconciliation in coordination with the supplier companies, and control of invoicing, settlement, yearly closure etc. Ensuring support to the coordination of contractor workforce planning and forecasting vs. related plans and provision of related reports and analyses Integrating workload and workforce data, including updates, into the HSO Workforce Database and support to generation of contractor workforce reports for ESA Corporate Workforce Management Handling of routine coordination matters with supplier companies regarding the implementation of the manpower contracts Supporting the HSO interface towards the ESA Procurement Department, the ESTEC Frame Contract Management, other Corporate and ESA services for aspects related to the internal coordination and implementation of the manpower frame contracts Supporting the HSO interface towards the supplier companies for aspects related to monitoring of the work progress and requests for contract changes Supporting the HSOinternal coordination on the contractor workload planning and consolidation of the workload plan for programmes , projects and activities Supporting the HSO manpower recharging by providing relevant information related to contractor workforce Setting up an electronic archiving system and supporting the TO in writing HSO specific guidelines Ensuring support to the processes related to the main resources of the organizational entity i.e. budgets, manpower, staffing, including planning, execution and followup of the activities and resources budgets, manpower, missions, recharges of the Business Unit Ensuring support to the planning, preparation, execution and followup of activities and related procurement actions as relevant managed by the Business Unit and of associated progress in terms of output schedule resources Assessment and monitoring of the status of the procurement actions using ESA Corporate and local IT Tools including activity progress, maintenance of payment plans, correctness of financial charging, invoicing and payment Implementing all administrative actions related to procurement and contractual matters, including data entry in ESA Corporate e.g. SAP and local application as appropriate and monitoring of financial commitments and payment milestones, invoicing, etc. Maintaining up to date the related data, performing data analysis, identifying deviations w.r.t. planstargets and production of associated reports to the responsible management and to the concerned customers Assisting in the definition, preparation, implementation and maintenance of management support tools to ensure efficient execution of the related tasks Liaison with Contract, Budget and Payment Officers to ensure the coherence of the internal and external administrative data Contribution to the definition of new and improvement of existing related processes and tools and production of related documents Support to the risk management processes e.g. maintenance of risk register, monitoring of status of risk mitigationreduction actions for the Business Unit Support to the inventory and asset management processes for the Business Unit, including coordination of the proper registration of inventory items and assets, valuation of assets, in accordance with applicable procedures and instructions and the use of required tools Support to the maintenance of industrial return databases for the BU, periodic verification of the BU data against ESA system for consistency, monitoring and forecasting of industrial return values for the procurements of the BU with respect to agreed targets, etc. Qualifications and Requirements Essential skills In addition to having a University Degree Bachelor or equivalent qualification in Business Administration, Finance or Law, with at least 4 years of relevant experience at administrator level in business administration planning and control, financeaccounting or legalprocurement, the following skills and specific experience in the following fields are essential Familiarity with budgeting, accounting, procurement processes, preferably in ESA Ability to establish positive and constructive working relationships with others, service orientation, ability to interface with senior management Organisational skills, rigor, accuracy and reliability, ability to handle high data volumes accurately, proactive attitude to solving problems, result orientation, initiative and autonomy, ability to identify priority actions and handle high workload within tight schedules Proficiency in English, both written and spoken Good written and verbal communication skills Proficiency as user of SAP, in particular SRM, Excel and other MS Officebased applications Ability to rapidly understand and adapt to new environments. Desirable skills Past experience with ESA, good understanding of relevant processes, activities and ESA organisational context are an asset. Important All applicants must hold a current valid work permit for the Netherlands or be EU nationals. If you are interested in this vacancy, and think, you have the skills and experience required, please apply by either clicking on, or copying into your browser, the URL below. If you have any questions regarding this opportunity, please address them to our recruitment team at space.careersserco.com Position Assistant Controller Administrator Reference RTCHSOBC00027 Application closing date 06082014 Start date 01092014
Tags: administrator
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assistant controller
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