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SecretaryAdministrative Assistant EOPSM

2014-06-16 12:41:21| Space-careers.com Jobs RSS

For one of our main customers, ESA, we are currently looking for a full time SecretaryAdministrative Assistant, who will give support to the Mission Science Division in the Earth Observation Directorate. Tasks and Responsibilities daytoday support to project personnel regarding business travel arrangements, leave management, coordination of training dealing with incoming telephone calls and information requests analysing incoming correspondence and documentation and managing distribution of outgoing correspondence and documentation provision of various logistic support to the project arrivals office, phone, computer, security, access to databases, information systems and departures deregistration, etc. of project personnel ordering of office supplies and maintenance of stationary room and resources bookings for meetings andor events falling under the responsibility of the project administration and handling of shipment of goods and express mail tasks related to documentation management, distributionregistration of mail and documents, organization of agenda and of meetings maintaining documents libraries for the project, including maintenance of change log, distribution lists, issue information notes to concerned users maintaining and following up actions lists for the Unit and taken minutes of coordination meetings for the project participation and organisation of events e.g. workshops, conferences as required. In addition to the above that correspond to standard activities in support to an organisational project, the work package may also cover the following tasks support to the Project Review Process support to visitor service including access control, preparing visa applications, distribution of information material ESA site administration including periodical update e.g. daily of site schedule, updating and distribution of the site telephone list participation to the preparation and the publication of internal and external documents, including editing and proofreading data collection, extraction from various Corporate applications e.g. SAP, PRISMA and from various internal sources and data consistency checking and coherence analysis. Specific Tasks Preparation of cameraready publications e.g. Reports for Mission Selection Maintenance of Division computer hardware and software requirements list Maintenance of Division document filing system Maintenance of Division Sharepoint system Designingupdating of databases in Sharepoint, Filemaker e.g. publications reports library, document databases, contracts list etc. Experience and Education 5 years administrative assistant experience at the executive level Secondary education and professional training in administrative techniques or in secretarial related activities Strong knowledge of MS Office, including Word, Excel, Power Point, Project, Visio and Outlook Good Knowledge of Documentation Management SystemEclipse Candidates are expected to demonstrate good organizational skills, attention to details and the ability to establish and maintain effective working relationships Candidates should possess good communication skills A fluent knowledge of the English language is required. Familiarity with ESA working environment in a similar position is a distinct advantage. About ATG Europe Today, ATG is recognized as a leading provider of specialized engineering, scientific and technical services to the European Aerospace, High Tech and Offshore industry. Our headquarters is located in Noordwijk, The Netherlands and we have subsidiaries in Germany and the UK. ATG People is the key player in delivering highly educated personnel for RD environments throughout Europe. We are continually recruiting experienced Engineers for exciting, full time positions based at our customers. As an ATG Engineer, you will be working on very diverse missions and assignments. This opens up unique opportunities to be engaged in innovative projects and challenging you to perform to high standards and utilizing the full extent of your professional knowledge. We need you to complement our super star team! Interested? Submit your CV and personal details through our website or send your application directly to recruitmentatgeurope.com. We encourage you to submit your CV in the Europass format. Click here to create a Europass CV. Security Check The selected candidate shall be subject to a general security screening within the boundary of the legal constraints in force. The security screening applies to the following actions The candidates degrees and certificates shall be verified for authenticity with the issuing school, college or university The candidate will be requested to sign a statement of good conduct declaring that heshe has no criminal record.

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Administrative Assistant

2014-06-16 10:40:10| Space-careers.com Jobs RSS

Sercos space heritage over the last 40 years has placed us in the Space News Top 50 Space Industry Manufacturing and Services Companies. With over 1500 staff in the space business covering a wide spectrum of experience and skills, we convey best practice, expertise and innovation in our business. All members of our recruitment team have extensive space experience, so have the insight necessary to support you through the application process. For our activities in ESTEC, we are currently seeking an Administrative Assistant. Tasks Daily support to personnel regarding business travel arrangements, leave management, coordination of training Dealing with incoming telephone calls and information requests Analysing incoming correspondence and documentation and managing distribution of outgoing correspondence and documentation Provision of various logistic support to the Unit o Arrivals office, phone, computer, security, access to databases, information systems and departures deregistration, etc. of Unit personnel o Ordering of office supplies and maintenance of stationary o Room and resources bookings for meetings andor events falling under the responsibility of your area. Administration and handling of shipment of goods and express mail Tasks related to documentation management, distributionregistration of mail and documents Organization of agenda and of meetings Maintaining documents libraries for the Unit, including maintenance of change log, distribution lists, issue information notes to concerned users Maintaining and following up actions lists for the Unit and taken minutes of coordination meetings for the Unit Participation to organisation of events e.g. workshops, conferences as required. In addition to the above standard activities you may also cover the following tasks Support to the Project Review Process Support to visitor service including access control, preparing visa applications, distribution of information material ESA site administration, including periodical update e.g. daily of site schedule, updating and distribution of the site telephone list Assist in the preparation and the publication of internal and external documents, including editing and proofreading Support data collection, extraction from various Corporate applications e.g. SAP, PRISMA and from various internal sources and data consistency checking and coherence analysis. Qualifications and Requirements University degree from a recognized Institution of secondary studies or equivalent qualification in Business Administration, Economics, Management or related field, together with an administrative background and experience in the disciplines related to the tasks under consideration. Essential skills 5 years administrative assistant experience at the executive level Secondary education and professional training in administrative techniques or in secretarial related activities Strong knowledge of MS Office, including Word, Excel, Power Point, Project, Visio and Outlook Good Knowledge of Documentation Management SystemEclipse A fluent knowledge of the English language is required For site specific functions fluent knowledge of the local national language is also required High level of flexibility as well as initiative and team spirit Easy contact with personnel and wellbalanced autonomy in the execution of the requested tasks Rigor, commitment and reliability in the execution of the assigned tasks Highly proficient with modern electronics office automation tools in particular Microsoft Office suite and electronic mailing preferably Lotus Notes Ability to communicate with industry counterparts in the execution of the project specific tasks Capacity to identify priority actions and handle high workload Familiarity with ESA working environment in a similar position is a distinct advantage. Important All applicants must hold a current valid work permit for the Netherlands or be EU nationals. If you are interested in this vacancy, and think, you have the skills and experience required, please apply by either clicking on, or copying into your browser, the URL below. httpswww.amris.comsercorequirementdisplay.php?refSearchrequirementid53691 If you have any questions regarding this opportunity, please address them to our recruitment team at space.careersserco.com Position Administrative Assistant Reference RTCTIA026 Application closing date 03072014 Start date 01082014 Important Please be aware security clearance may be part of the selection process Register with Serco eRecruitment for automatic email alerts for new opportunities httpswww.amris.comsercoalertssignupform.php

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Assistant Chiefs and Branches

2014-06-03 22:04:37| PortlandOnline

Info Regarding PPB's three branches

Tags: assistant branches chiefs

Assistant Administrator

2014-06-02 12:38:58| Space-careers.com Jobs RSS

For our activities in ESTEC, we are currently seeking an Assistant Administrator. Tasks The Post holder shall provide Documentalist and Administrative support for the Department Head as well as the Management and Project Control Office of the Telecom Technologies, Products and Systems Department. The post holder responsibilities include the following The post holder responsibilities will include Ensuring the implementation and operations of the Department Documentation Management System in accordance with the ISO requirements and TIA processes. Coordinating and ensuring the timely preparation, approvals, completion and issue of all the Departments official documents prepared for ESA Delegate body meetings essentially JCB, IPC and Council, IPC and AC and for Directors management meetings. Establishing and maintaining the structure and records and files on the Management Information Systems such as Eclipse and Daptiv. Interfacing and providing support to department staff on administrative matters related to use of the relevant systems. Supporting the ISO management system and processes. Support to reviews and audits, and preparation of files as background for meetings and special studies. Administering and maintaining the office documentation systems. Setting up the folder structure, registration, filing and distribution of correspondence and other documentation. Follow up of departmental actions using the Eclipse Documentation Management System. Supporting the Department Head and Management and Project Support Office and Project Controllers in the preparation and follow up of administrative, organisational as well as contractual matters. In addition, the post holder shall also provide secretarial and administrative support to the Head of the Telecom Technologies, Products and Systems Department TIAT. The post holder responsibilities also include the following Planningcoordinating the Department Heads commitments and meetings, organizing calendar and keeping the Department Head informed on all issues of concern supervising the preparation of files for such meetings and any special subjects. On personal initiative or on instructions, collecting information and documents necessary for the Department Head to take actions on given issues. Analysing incoming mail for the Department Head paper and email and presenting these data in an organized and prioritized manner to the Department Head. Ensuring that important and urgent mail reaches the Department Head if on mission, or his authorized deputy to insure timely responses. Coordinating actions with the DTIA office and other Directors offices organizing and coordinating highlevel meetings e.g. Steering Boards with Industry. Coordinating and supervising the pool of TIAT Secretaries and follow up of actions with DTIA and DG. Registration and training of the newcomers Cursa Customer Representative Rights. Ensuring the diffusion of information between the Department Head and the Programmes Teams. Answering incoming calls and performing a prescreening of these calls for direct connection with the Department Head or for reply at a later time. Keeping organized records of these calls and checking closure and follow up. Composing routine correspondence and keeping a filing system for incomingoutgoing mail. Generating documents and textual and graphics presentations. Check for correct authorization, substantiating documentation and adherence to Agency rules and practice ref. leave, mission, conference, authorization with regards to Staff Rules and Regulations, as well as financial procedures. For the execution of the above tasks the contractor will be expected to use related ESA Corporate specific software tools, documentations systems, and databases and interface with the relevant actors across the Agency. Qualifications and Requirements University degree from a recognized Institution of secondary studies or equivalent qualification in Business Administration, Economics, Management or related field, together with an administrative background and experience in the disciplines related to the tasks under consideration. Business administration and documentalist at Assistant Controller level. Excellent communication skills. Ability to interface at appropriate level with relevant actors within and outside the Department. Ability to readily assimilate and coordinate input data and providing timely output to the hierarchy. Reliability, rigor and initiative in the execution of the assigned work. Proven sense of confidentiality. Languages skills English, French, Dutch other languages such as Italian, German, Spanish appreciated. Excellence in the use of standard office automation support software packages and of commercial database system and electronic mail. Sound knowledge of the use of the corporate software tools used in the Agency. Important All applicants must hold a current valid work permit for the Netherlands or be EU nationals.

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