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Assistant Controller Administrator

2014-07-11 11:41:05| Space-careers.com Jobs RSS

Sercos space heritage over the last 40 years has placed us in the Space News Top 50 Space Industry Manufacturing and Services Companies. With over 1500 staff in the space business covering a wide spectrum of experience and skills, we convey best practice, expertise and innovation in our business. All members of our recruitment team have extensive space experience, so have the insight necessary to support you through the application process. For our activities in ESTEC, we are currently seeking an Assistant ControllerAdministrator. Tasks Collecting and consolidating the contractor manpower requirements within HSO Coordinating the internal approvals and collecting any required inputs prior to initiating procurement actions, in accordance with HSOinternal procedures Handling of the procurement and contractrelated activities, from issuing the tenders to arranging interviews, supporting the takingup duty to supporting the provision of feedback on the performance of supplier companies to the yearly KPI calculations, in accordance with the processes defined for the ESTEC manpower frame contract, in liaison with ESA Contract Officers, including data entry in ESA Corporate i.e. SAP and specific applications used for supporting the manpower procurements in ESTEC i.e. THREAD and maintenance of the status of the procurement actions Handling of the financial activities in accordance with the processes defined for the ESTEC manpower frame contract, in liaison with ESA Budget and Payment Officers, including maintenance of financial commitments, payment plans, financial charging, yearly reconciliation in coordination with the supplier companies, and control of invoicing, settlement, yearly closure etc. Ensuring support to the coordination of contractor workforce planning and forecasting vs. related plans and provision of related reports and analyses Integrating workload and workforce data, including updates, into the HSO Workforce Database and support to generation of contractor workforce reports for ESA Corporate Workforce Management Handling of routine coordination matters with supplier companies regarding the implementation of the manpower contracts Supporting the HSO interface towards the ESA Procurement Department, the ESTEC Frame Contract Management, other Corporate and ESA services for aspects related to the internal coordination and implementation of the manpower frame contracts Supporting the HSO interface towards the supplier companies for aspects related to monitoring of the work progress and requests for contract changes Supporting the HSOinternal coordination on the contractor workload planning and consolidation of the workload plan for programmes , projects and activities Supporting the HSO manpower recharging by providing relevant information related to contractor workforce Setting up an electronic archiving system and supporting the TO in writing HSO specific guidelines Ensuring support to the processes related to the main resources of the organizational entity i.e. budgets, manpower, staffing, including planning, execution and followup of the activities and resources budgets, manpower, missions, recharges of the Business Unit Ensuring support to the planning, preparation, execution and followup of activities and related procurement actions as relevant managed by the Business Unit and of associated progress in terms of output schedule resources Assessment and monitoring of the status of the procurement actions using ESA Corporate and local IT Tools including activity progress, maintenance of payment plans, correctness of financial charging, invoicing and payment Implementing all administrative actions related to procurement and contractual matters, including data entry in ESA Corporate e.g. SAP and local application as appropriate and monitoring of financial commitments and payment milestones, invoicing, etc. Maintaining up to date the related data, performing data analysis, identifying deviations w.r.t. planstargets and production of associated reports to the responsible management and to the concerned customers Assisting in the definition, preparation, implementation and maintenance of management support tools to ensure efficient execution of the related tasks Liaison with Contract, Budget and Payment Officers to ensure the coherence of the internal and external administrative data Contribution to the definition of new and improvement of existing related processes and tools and production of related documents Support to the risk management processes e.g. maintenance of risk register, monitoring of status of risk mitigationreduction actions for the Business Unit Support to the inventory and asset management processes for the Business Unit, including coordination of the proper registration of inventory items and assets, valuation of assets, in accordance with applicable procedures and instructions and the use of required tools Support to the maintenance of industrial return databases for the BU, periodic verification of the BU data against ESA system for consistency, monitoring and forecasting of industrial return values for the procurements of the BU with respect to agreed targets, etc. Qualifications and Requirements Essential skills In addition to having a University Degree Bachelor or equivalent qualification in Business Administration, Finance or Law, with at least 4 years of relevant experience at administrator level in business administration planning and control, financeaccounting or legalprocurement, the following skills and specific experience in the following fields are essential Familiarity with budgeting, accounting, procurement processes, preferably in ESA Ability to establish positive and constructive working relationships with others, service orientation, ability to interface with senior management Organisational skills, rigor, accuracy and reliability, ability to handle high data volumes accurately, proactive attitude to solving problems, result orientation, initiative and autonomy, ability to identify priority actions and handle high workload within tight schedules Proficiency in English, both written and spoken Good written and verbal communication skills Proficiency as user of SAP, in particular SRM, Excel and other MS Officebased applications Ability to rapidly understand and adapt to new environments. Desirable skills Past experience with ESA, good understanding of relevant processes, activities and ESA organisational context are an asset. Important All applicants must hold a current valid work permit for the Netherlands or be EU nationals. If you are interested in this vacancy, and think, you have the skills and experience required, please apply by either clicking on, or copying into your browser, the URL below. If you have any questions regarding this opportunity, please address them to our recruitment team at space.careersserco.com Position Assistant Controller Administrator Reference RTCHSOBC00027 Application closing date 06082014 Start date 01092014

Tags: administrator assistant controller assistant controller

 

Assistant Business Unit Controller

2014-07-11 09:41:05| Space-careers.com Jobs RSS

HE Space is a successful international space company. For over 30 years, we have been supporting our customers with qualified experts in the field of engineering, science and administration. We are currently looking for an Assistant Business Unit Controller to support our customer in the Netherlands. Assistant Business Unit Controller Key Tasks and Responsibilities In support of ESA Directorate of Human Spaceflight and Operations at ESTEC you will have the following responsibilities Support the planning, preparation, execution and followup of activities and related procurement actions managed by the Business Unit and of associated progress in terms of output schedule resources Assess and monitor activity progress, maintenance of payment plans, correctness of financial charging, invoicing and payment Implement administrative actions related to procurement and contractual matters, including data entry in ESA Corporate e.g. SAP and local application and monitoring of financial commitments and payment milestones, invoicing Maintain up to date the related data, performing data analysis, identifying deviations with regards to planstargets and production of associated reports Assist in the definition, preparation, implementation and maintenance of management support tools to ensure efficient execution of the related tasks Liaise with Contract, Budget and Payment Officers to ensure the coherence of the internal and external administrative data Contribute to the definition of new and improvement of existing related processes and tools and production of related documents Support the maintenance of industrial return databases for the BU, periodic verification of the BU data against ESA system for consistency. Skills Experience You will have the following qualifications and relevant experience University degree in business admininstration or equivalent Several years experience in internal controlling and budget management Familiarity with budgeting, accounting and procurements at ESA would be an asset High proficiency in the use of Excel and knowledge of SAP Autonomy and initiative with high sense of responsibility Excellent communication and interpersonal skills Fluency in English is mandatory. This job is located in Noordwijk.We are looking for candidates who are available from September 2014 or as soon as possible thereafter. If you think you have what it takes for this job, please send us your CV together with a letter of motivation both in English and in Word to Ms Julia Niehaus at jobshespace.com, quoting job reference NL2304before 04Aug14. An exciting and dynamic international working environment awaits you!

Tags: business unit assistant controller

 
 

New LinkedIn App Acts as a Digital Assistant

2014-07-10 18:37:43| PC Magazine Software Product Guide

Connected informs users about changes in their network via a new card-based interface.

Tags: digital assistant acts app

 

Education Assistant Position Announcement

2014-07-09 00:53:42| PortlandOnline

Applications are due by 5:00 p.m. Tuesday, July 22, 2014 PDF Document, 77kbCategory: Clean Rivers Education

Tags: education position assistant announcement

 

Health Safety Management Assistant mf

2014-07-07 17:43:02| Space-careers.com Jobs RSS

Health Safety Management Assistant mf The Challenge We are looking for a Health Safety Management Assistant to be located at our customers site, ESOC, in Darmstadt, Germany. The Health Safety Management Assistant is responsible for managing and monitoring of Occupational Health, Safety and Environment OHSE within the workplace including Construction Sites, people on site plus visitors and construction workers. The overall task to be performed is Management Support including Processing and monitoring of hot and cold work permits Ordering and distributing Personnel Protective Equipment PPE To conduct workplace safety inspections, monitoring Hazards risks Investigating Incidents, near Misses, Accidents and creating statistical trends Liaising with Local Authorities, ESOC FASI and contractors especially the security team on site Providing support to Audits and maintenance of ESOC Health, Safety and Environment Management Systems and the document management Providing input to and assist in the health safety risk assessments for daytoday site operations and for facility management projects such as asbestos removal project or environmental management system implementation, etc. Developing procedures instructions for accident prevention, health events and promoting safe working conditions Coordinating and managing of emergency procedures including emergency drills Providing support to Fire prevention, rescue, first aid and preservation of good working environment Facilitating workplace visits with ESOC Medical Practitioner Preparation and Coordination of Evacuation exercises and respective trainings for Area Coordinators Planning and organising of Workplace Health Promotion Events Delivering Health Safety Briefings Providing support to enforcement of ESOC Health Safety Policy, European and German Health Safety Legislation and Regulations Participation in regular Health Safety meetings currently held 3 times a week. Also participation in splinter meetings at short notice will be required. This is a fulltime position with a planned starting date in mid of August 2014. Your Qualifications Applicants shall have an university degree or other suitable qualification together and hold a certificate in Health Safety EuropeanInternational or German together with at least 2 years of experience in occupational health safety area as well as knowledge or experience in the following fields, but not limited to European and German Health and Safety Norms Regulations Fluent written and spoken English and German Knowledge of Asbestos and other hazardous substances Team player in a multinational environment Good problem solving, communication and negotiation skills Good experience with PC based MSOffice products First Aid Certificate Fire Protection Certificate The position requires a great deal of independence and selfmotivation. The candidate should be able to work with little supervision, but also be able to contribute to the team effort. Terma offers At Terma, we consider skilled employees, enthusiasm and job satisfaction as the very foundation of our success and as a prerequisite for the development of the bestinclass solutions that Terma provides. We lead the way in applying new technology, offering a wide range of growth opportunities for each individual and emphasizing mutual respect across the board in our workplace. Terma offers you a pleasant working environment at the customer site, where you will be able to take on challenging tasks and responsibilities in a highly professional company. Great opportunities for training and personal development Challenges in advanced technical environment International and cosmopolitan working atmosphere An employment contract with an attractive package with extralegal benefits Highly competitive salary. Recruitment is depending on successful selection by the customer. Further information For further information, please contact Mr. Frank Mayer by telephone 49 6151 860050 or by email terma.determa.com. To ensure that your application will reach us and is properly processed we would prefer that you apply through the link below with a Cover Letter explaining your background and expertise, as well as your earliest date of availability, and a uptodate Curriculum Vitae. Closing date July 21st, 2014 Please note that applicants must hold all appropriate documentation and permits to work in Europe. Terma develops products and systems for defense, civilian authorities, and security applications, including command and control systems, radar systems, selfprotection systems for vessels and aircraft, space technology, and advanced aerostructures for the aircraft industry. Terma is headquartered in Aarhus, Denmark, and maintains international subsidiaries and operations in The Netherlands, Germany, India, Singapore, and the U.S. Sign up for Termas newsletter here or follow Terma to remain updated on our news and events

Tags: health management safety assistant

 

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