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Event Assistant
2014-06-17 12:41:15| Space-careers.com Jobs RSS
RHEA is currently recruiting an Event Assistant to support the EUMETSAT Communication and Information Services Division CIS at our clients premises in Darmstadt, Germany. Tasks and Activities Your primary tasks and activities may include Supporting procurement of a suitable venue, insofar as this is not suggested by the National Meteorological Service of the host country Supporting selection of a PCO Professional Conference Organiser and management of this agency once contracted Procuring and managing suppliers for the event Negotiating contract agency, venue, suppliers Preparing event budget and activitytask lists Travelling to venue for onsite inspection and project managing events Coordinating programmatic part of the conference, together with subject matter experts and defined stakeholders Scientific Programme Committee SPC. This includes conference announcements, organisation of abstract submission and handling, liaison with the content programme committee and various other tasks Interfacing conference sponsors and their handling Preparing and supporting registration process, together with the agency Liaising with presenters and participants and key stakeholders to ensure the smooth running of the programme Liaising with internal publications and graphic design team for conference related material Liaising with invited speakers and related travel arrangements Coordinating PowerPoint presentations Preparing and dispatching of conference material to be sent to the host country Provisioning of onsite conference management Handling registration, shipment and accommodation Any other administrative matters typically attributed to the organisation of such events. Skills and Experience You must possess the following skills and experience A qualification and general experience in an event planning hospitality management environment Minimum 5 years of previous experience in events and conference organisation Work in close coordination with the Core Communications Manager to whom heshe will directly report Experience of working in a scientifictechnical environment is a distinct advantage and knowledge of how nonprofit international organisations work would be beneficial Flexibility, adaptability and quick to learn and will be required to make a relevant contribution from day one Selfstarter who can work independently, but who is also at home in a team environment Extremely structured with keen attention to detail and accuracy Ability to multitask and remain calm under pressure Proven project management skills, ensuring that all milestones are kept Strong oral and written communication skills at all levels Common sense approach, maturity and enthusiasm Ability to put people at ease and enjoy communicating with many different hierarchical levels and nationalities Experience in the use of Windowsbased standard computer packages including Access is essential. The key person may also need to operate EUMETSATs speciallyconceived online conference tool and therefore needs to be confident in dealing with PCbased applications Fluent in written and spoken English and have a good knowledge of German, in order to be able to communicate with external suppliers Knowledge of French would be an advantage. How to Apply Looking to take your career to the next level? Interested applicants should submit their CV and Cover Letter to RHEAs Recruitment team at careersrheagroup.com no later than 110714. We look forward to hearing from you!
Secretary Administrative Assistant
2014-06-17 10:41:38| Space-careers.com Jobs RSS
RHEA is currently recruiting a Secretary Administrative Assistant to support Business Management Administration Functions at our clients premises in Noordwijk, The Netherlands. Tasks and Activities Your primary tasks and activities may include Supporting daytoday the Unit personnel regarding business travel arrangements, leave management, coordination of training Dealing with incoming telephone calls and information requests Analysing incoming correspondence and documentation and managing distribution of outgoing correspondence and documentation Provisioning of various logistic support to the Unit Arrivals office, phone, computer, security, access to databases, information systems and departures deregistration, etc. of Unit personnel Ordering of office supplies and maintenance of stationary Room and resources bookings for meetings andor events falling under the responsibility of the Unit Administration and handling of shipment of goods and express mail Tasks related to documentation management, distributionregistration of mail and documents Organizing agenda and of meetings Maintaining documents libraries for the Unit, including maintenance of change log, distribution lists, issue information notes to concerned users Maintaining and following up actions lists for the Unit and taken minutes of coordination meetings for the Unit Participating to organisation of events e.g. workshops, conferences as required. Skills and Experience You must possess the following skills and experience University Degree or equivalent in a relevant discipline At least 5 years administrative assistant experience at the executive level Secondary education and professional training in administrative techniques or in secretarial related activities Strong knowledge of MS Office, including Word, Excel, Power Point, Project, Visio and Outlook Good Knowledge of Documentation Management SystemEclipse Fluent in English How to Apply Looking to take your career to the next level? Interested applicants should submit their CV and Cover Letter to RHEAs Recruitment team at careersrheagroup.com no later than 270614. We look forward to hearing from you!
Tags: assistant
administrative
secretary
Secretary Administrative Assistant
2014-06-17 10:41:38| Space-careers.com Jobs RSS
RHEA is currently recruiting a Secretary Administrative Assistant to support the Earth Observation Programme at our clients premises in Noordwijk, The Netherlands. Tasks and Activities Your primary tasks and activities may include Supporting daytoday the Unit personnel regarding business travel arrangements, leave management, coordination of training, Dealing with incoming telephone calls and information requests, Analysing incoming correspondence and documentation and managing distribution of outgoing correspondence and documentation Provisioning of various logistic support to the Unit Arrivals office, phone, computer, security, access to databases, information systems and departures deregistration, etc. of Unit personnel, Ordering of office supplies and maintenance of stationary, Room and resources bookings for meetings andor events falling under the responsibility of the Unit, Administration and handling of shipment of goods and express mail, Tasks related to documentation management, distributionregistration of mail and documents, Organizing agenda and of meetings, Maintaining documents libraries for the Unit, including maintenance of change log, distribution lists, issue information notes to concerned users, Maintaining and following up actions lists for the Unit and taken minutes of coordination meetings for the Unit, In addition, Preparing cameraready publications e.g. Reports for Mission Selection Maintaining Division computer hardware and software requirements list Maintaining Division document filing system Maintaining Division Sharepoint system Designingupdating of databases in Sharepoint, Filemaker e.g. publications reports library, document databases, contracts list etc. Skills and Experience You must possess the following skills and experience University Degree or equivalent in a relevant discipline At least 2 years previous relevant work experience in the field Proficient in the English language, both written and spoken knowledge of another official ESA language is and asset High level of flexibility as well as initiative and team spirit Easy contact with personnel and wellbalanced autonomy in the execution of the requested tasks Rigor, commitment and reliability in the execution of the assigned tasks Highly proficient with modern electronics office automation tools in particular Microsoft Office suite and electronic mailing preferably Lotus Notes Ability to communicate with industry counterparts in the execution of the project specific tasks Capacity to identify priority actions and handle high workload. How to Apply Looking to take your career to the next level? Interested applicants should submit their CV and Cover Letter to RHEAs Recruitment team at careersrheagroup.com no later than 4072014. We look forward to hearing from you!
Tags: assistant
administrative
secretary
Project Control Assistant
2014-06-16 14:41:25| Space-careers.com Jobs RSS
HE Space is a successful international space company. For over 30 years, we have been supporting our customers with qualified experts in the field of engineering, science and administration. We are currently looking for a Project Control Assistant to support our customer in the Netherlands. Project Control Assistant Key Tasks and Responsibilities In this role you will be working at ESAESTEC, supporting the Project Administration Unit in the Galileo Programme and Navigationrelated Activities DNAV. Your responsibilities will include Support to the planning, preparation, execution and followup of activities and related procurement actions as relevant managed by the Business Unit and of associated progress in terms of output schedule resources Assessment and monitoring of the status of the procurement actions using ESA Corporate and local IT Tools including activity progress, maintenance of payment plans, correctness of financial charging, invoicing and payment Implementing all administrative actions related to procurement and contractual matters, including data entry in ESA Corporate e.g. SAP and local application as appropriate and monitoring of financial commitments and payment milestones, invoicing, etc. Maintaining up to date the related data, performing data analysis, identifying deviations w.r.t. planstargets and production of associated reports to the responsible management and to the concerned customers Liaison with Contract, Budget and Payment Officers to ensure the coherence of the internal and external administrative data Contribution to the definition of new and improvement of existing related processes and tools and production of related documents Support to the risk management processes e.g. maintenance of risk register, monitoring of status of risk mitigationreduction actions for the Business Unit Support to the inventory and asset management processes for the Business Unit, including coordination of the proper registration of inventory items and assets, valuation of assets, in accordance with applicable procedures and instructions and the use of required tools Support to the maintenance of industrial return databases for the BU, periodic verification of the BU data against ESA system for consistency, monitoring and forecasting of industrial return values for the procurements of the BU with respect to agreed targets, etc. Skills Experience You will have the following qualifications and relevant experience University degree or equivalent qualification in Business Administration, Economics, Management or a related field, together with an administrative background Experience in the field of controlling of resources and activities andor financeaccounting, at administrator level andor assistant level. Familiarity with budgeting, accounting, procurements at ESA is an asset Adequate level of experience in the field of business administration, controlling of resources and activities, andor accounting at administrator level andor assistant level Ability to establish positive and constructive working relationship with team members and other colleagues within and outside of the Business Unit, service orientation, and ability to interface with senior management Good written and verbal communication Good sense of organisation of work, rigor, accuracy and reliability in the execution of the assigned tasks Ability to handle high volume of numerical data in an accurate manner, analyse them, and produce synthetic reports Proactive attitude to solving problems, result orientation, initiative and autonomy in the execution of the assigned tasks, ability to identify priority actions and to handle high workload Ability to work both autonomously and as part of a team within the boundaries of assigned tasks and stringent schedule Highly proficient in the use of modern activities and resource management support toolsdatabases of standard office automation support software packages including in particular advance usage of Excel MsOffice and in particular advanced use of Excel Experience as user of SAP and in particular ECC and SRM modules and familiarity with relevant ESA corporate applications e.g. esap is an asset Ability to rapidly understand and adapt to ESA specific context and environment including ESA corporate IT applications Past experience with ESA and good understanding of relevant processes, activities and ESA organizational context is an asset. Fluency in English is mandatory knowledge of other European languages advantageous. This job is located in Noordwijk. We are looking for candidates who are available from September 2014 or as soon as possible thereafter. If you think you have what it takes for this job, please send us your CV together with a letter of motivation both in English and in Word to Ms Karina Specht at jobshespace.com, quoting job reference NL2282 before 30Jun14. An exciting and dynamic international working environment awaits you!
Tags: control
project
assistant
project assistant
Project Control Assistant Administrator in the Galileo Programme
2014-06-16 14:41:25| Space-careers.com Jobs RSS
For one of our main customers ESAESTEC, located in Noordwijk, the Netherlands, we are currently looking for an Assistant Controller Administrator, who will give support in the Project Administration Unit in the Galileo Programme. Tasks and Responsibilities General Management Support and Controlling Support to the planning, preparation, execution and followup of activities and related procurement actions as relevant managed by the Business Unit and of associated progress in terms of output schedule resources Assessment and monitoring of the status of the procurement actions using ESA Corporate and local IT Tools including activity progress, maintenance of payment plans, correctness of financial charging, invoicing and payment Implementing all administrative actions related to procurement and contractual matters, including data entry in ESA Corporate e.g. SAP and local application as appropriate and monitoring of financial commitments and payment milestones, invoicing, etc. Maintaining up to date the related data, performing data analysis, identifying deviations w.r.t. planstargets and production of associated reports to the responsible management and to the concerned customers Liaison with Contract, Budget and Payment Officers to ensure the coherence of the internal and external administrative data Contribution to the definition of new and improvement of existing related processes and tools and production of related documents Support to the risk management processes e.g. maintenance of risk register, monitoring of status of risk mitigationreduction actions for the Business Unit Support to the inventory and asset management processes for the Business Unit, including coordination of the proper registration of inventory items and assets, valuation of assets, in accordance with applicable procedures and instructions and the use of required tools Support to the maintenance of industrial return databases for the BU, periodic verification of the BU data against ESA system for consistency, monitoring and forecasting of industrial return values for the procurements of the BU with respect to agreed targets, etc. Experience and education University Degree in Business Administration and at least 4 years of working experience in the field Proficient in the English language, both written and spoken Experience in the field of controlling of resources and activities andor financeaccounting, at administrator level andor assistant level. Familiarity with budgeting, accounting, procurements at ESA is an asset Adequate level of experience in the field of business administration, controlling of resources and activities, andor accounting at administrator level andor assistant level Ability to establish positive and constructive working relationship with team members and other colleagues within and outside of the Business Unit, service orientation, and ability to interface with senior management Good written and verbal communication Good sense of organisation of work, rigor, accuracy and reliability in the execution of the assigned tasks Ability to handle high volume of numerical data in an accurate manner, analyse them, and produce synthetic reports Proactive attitude to solving problems, result orientation, initiative and autonomy in the execution of the assigned tasks, ability to identify priority actions and to handle high workload Ability to work both autonomously and as part of a team within the boundaries of assigned tasks and stringent schedule Highly proficient in the use of modern activities and resource management support toolsdatabases of standard office automation support software packages including in particular advance usage of Excel MsOffice and in particular advanced use of Excel Experience as user of SAP and in particular ECC and SRM modules and familiarity with relevant ESA corporate applications e.g. esap is an asset Ability to rapidly understand and adapt to ESA specific context and environment including ESA corporate IT applications Past experience with ESA and good understanding of relevant processes, activities and ESA organizational context is an asset. About ATG Europe Today, ATG is recognized as a leading provider of specialized engineering, scientific and technical services to the European Aerospace, High Tech and Offshore industry. Our headquarters is located in Noordwijk, The Netherlands and we have subsidiaries in Germany and the UK. ATG People is the key player in delivering highly educated personnel for RD environments throughout Europe. We are continually recruiting experienced Engineers for exciting, full time positions based at our customers. As an AOES Engineer, you will be working on very diverse missions and assignments. This opens up unique opportunities to be engaged in innovative projects and challenging you to perform to high standards and utilizing the full extent of your professional knowledge. We need you to complement our super star team! Interested? Submit your CV and personal details through our website or send your application directly to recruitmentatgeurope.com. We encourage you to submit your CV in the Europass format. Click here to create a Europass CV. Security Check The selected candidate shall be subject to a general security screening within the boundary of the legal constraints in force. The security screening applies to the following actions The candidates degrees and certificates shall be verified for authenticity with the issuing school, college or university The candidate will be requested to sign a statement of good conduct declaring that heshe has no criminal record.
Tags: control
project
administrator
assistant
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