Home › assistant
 

Keywords :   


Tag: assistant

Assistant Communications Officer

2014-10-06 18:40:23| Space-careers.com Jobs RSS

HE Space is a successful international space company. For over 30 years, we have been supporting our customers with qualified experts in the field of engineering, science and administration. We are currently looking for an Assistant Communications Officer to support our customer in Germany. Assistant Communications Officer Key Tasks and Responsibilities Our customer is a European organisation providing satellite operations and ground station tracking network services to its users. In this role you will be supporting the Outreach Communication unit in Preparing and managing of events and outreach actions Maintaining of media relations and tools Drafting and followingup of news articles including translations and production of multimedia content for the ESA national web pages including publication via ESA publishing system Followingup of cooperations and partnerships. Skills Experience You will have the following qualifications and relevant experience University degree in journalism or communication Several years experience in a similar role High degree of computer literacy including MS Office products and desktop publishing software Excellent communication and organisational skills Fluency in English is mandatory knowledge of another European language is an advantage. This job is located in Darmstadt. We are looking for candidates who are available from December 2014 or as soon as possible thereafter. If you think you have what it takes for this job, please send us your CV together with a letter of motivation both in English and in Word to Ms Karina Specht at jobshespace.com, quoting job reference DEDSC2389 before 17Oct14. An exciting and dynamic international working environment awaits you! Please note Due to work permit restrictions for this position, please apply only if you are citizen of a European Union state or if you are eligible to obtain a work permit for Germany.

Tags: communications officer assistant officer assistant

 

Assistant Controller Administrator

2014-10-01 12:39:23| Space-careers.com Jobs RSS

A Spanish leader company in Aerospace Engineering and Scientific services with more than 45 years of experience working for NASA and 35 years working for ESA seeks a candidate for postion of Assistant ControllerAdministrator. In addition to what is specified in the Annex to the Statement of Work see Business Area above the following tasks and requirements are applicable Specific Tasks Under this work package, the contractor shall provide support to Product Assurance Manager of the EarthCARE Project. However, support will also be required to other Earth Observation Projects within the Earth Observation Projects Department. In that respect, heshe is required to assist the EarthCARE Product Assurance Manager in a variety of tasks, including Establish and maintain the Configuration Item Data List of documents in English for the EarthCARE Cloud Profiling Radar CPR instrument. Establish and maintain the list of communications documents, minutes of meeting, formal emails, informal emails linked to each CPR Non Conformances NCRs visible to ESA. Maintain the records for the identification, status and closure of project actions agreed with the Prime Contractor, and regularly distribute internal status reports of these actions. Maintain the records for the identification, status and closure of actions of the EarthCARE project visible to ESA ESA, JAXA and Airbus DS, and regularly distribute internal status reports of these actions. Maintain the status list for all Requests for Waiver RFWs requiring ESA approval, and consolidate the comments by ESA technical reviewers for these RFWs, and regularly distribute internal status reports for RFWs. Reconcile the reported status of the Prime Contractor with the ESA RFW status. Additional support may be required within the Earth Observation Project Department for other programmes such as Copernicus, in the domain of controlling area. In particular Implementation and administrative followup of project procurements actions Participate in CCBCRB processes, if required Maintain Project databases and support the Project in maintaining the Document Management System, if required Support the Product Assurance Manager in the introduction of new procedurestools, if required Assist in the preparation of project audits if and when required. The contractor is expected to be or become familiar with the Agencys rules and regulation for tender actions, placing of contracts and the related monitoring, control, reporting and Change Management on industrial contracts and ESA internal expenditures. He she is also expected to become proficient in the use of the Agencys internal informatics tools needed for the conduct of hisher tasks. The contractor will be required to interface with colleagues in the Project teams, in Earth Observation Projects Department as well as with the Finance and Procurement Departments. In addition there will be interfaces with personnel in the European Aerospace industry. The Product Assurance Assistant contractor will report to EarthCARE Product Assurance Manager. He she will however be delegated to work on other EOP Projects, to provide direct support to the project specific Product Assurance Manager Project Controller when required. Requirements Several years of experience of project or financial control Knowledge of ESA administrative and financial processes is a definite advantage Highly proficient in modern project control tools, office automation software and databases, such as MS office including Excel. Experience with SAP knowledge of esap would be an asset Excellent planning and organisation skills and attention to detail Good communication skills Ability to work both autonomously and as part of a team within the boundaries of assigned tasks and a stringent schedule Initiative and motivation to perform to high standards in a demanding environment. Ability to establish and maintain effective working relationships with the outside world. Fluent in the English language spoken and written. Knowledge of other languages is an asset. APPLICATIONS Interested candidates should send cv and cover letter to seleccionisdefe.es. The job code must included on the subjet.

Tags: administrator assistant controller assistant controller

 
 

Assistant Controller

2014-10-01 08:41:01| Space-careers.com Jobs RSS

HE Space is a successful international space company. For over 30 years, we have been supporting our customers with qualified experts in the field of engineering, science and administration. We are currently looking for an Assistant Controller to support our customer in the Netherlands. Assistant Controller Key Tasks and Responsibilities You will be responsible for the provision of support to the EarthCARE Project in the Earth Observation Projects Department, with occasional support to other projects within the department. You will have the following responsibilities Establish and maintain the Configuration Item Data List of documents in English for the EarthCARE Cloud Profiling Radar CPR instrument Establish and maintain the list of communications documents, minutes of meeting, formal emails, informal emails linked to each CPR Non Conformances NCRs visible to ESA Maintain the records for the identification, status and closure of project actions agreed with the Prime Contractor, and regularly distribute internal status reports of these actions Maintain the records for the identification, status and closure of actions of the EarthCARE project visible to ESA ESA, JAXA and Airbus DS, and regularly distribute internal status reports of these actions Maintain the status list for all Requests for Waiver RFWs requiring ESA approval, and consolidate the comments by ESA technical reviewers for these RFWs, and regularly distribute internal status reports for RFWs. Reconcile the reported status of the Prime Contractor with the ESA RFW status Additional support for other Earth Observation Projects such as Copernicus may include Implementation and administrative followup of project procurements actions Participate in CCBCRB processes, if required Maintain Project databases and support the Project in maintaining the Document Management System, if required Support the Product Assurance Manager in the introduction of new procedurestools, if required Assist in the preparation of project audits if and when required. Skills Experience You will have the following qualifications and relevant experience Several years of experience of project or financial control Knowledge of ESA administrative and financial processes is an advantage Highly proficient in modern project control tools, office automation software and databases, such as MS office including Excel Experience with SAP knowledge of esap would be an asset Excellent planning and organisation skills and attention to detail Good communication skills Ability to work both autonomously and as part of a team within the boundaries of assigned tasks and a stringent schedule Fluency in English is mandatory knowledge of another European language is an advantage. This job is located in Noordwijk. We are looking for candidates who are available from November 2014 or as soon as possible thereafter. If you think you have what it takes for this job, please send us your CV together with a letter of motivation both in English and in Word to Ms Sarah Gonschorek at jobshespace.com, quoting job reference NLSC2385 before 16Oct14. An exciting and dynamic international working environment awaits you

Tags: assistant controller assistant controller controller assistant

 

SecretaryAdministrative Assistant

2014-09-22 10:40:48| Space-careers.com Jobs RSS

RHEA is currently recruiting a SecretaryAdministrative Assistant to support Telecom Technologies, Product Systems Department at our clients premises in Harwell, UK. Tasks and Activities Your primary tasks and activities may include Coordinating actions with other secretaries of the department. Planningcoordinating the commitments and meetings, organizing calendar and keeping the Department Offices informed on all issues of concern supervising the preparation of files for such meetings and any special subjects. On personal initiative or on instructions, collecting information and documents necessary for the Department Staff to take actions on given issues. Analyzing incoming mail paper and email and presenting these data in an organized and prioritized manner. Ensuring that important and urgent mail reaches staff to insure timely responses. Coordinating actions with the Department office and other Directors offices organizing and coordinating high level meetings e.g. Steering Boards with Industry. Ensuring the diffusion of information between the Department Head and the Programmes Teams. Answering incoming calls and performing a prescreening of these calls for direct connection with the Department Head or for reply at a later time. Keeping organized records of these calls and checking closure and follow up. Preparation of staff missions and travel arrangements. Supporting the Department Head and TIAT staff in the preparation and follow up of administrative, organisational and contractual matters. Composing routine correspondence and keeping a filing system for incomingoutgoing mail. Generating documents and textual and graphics presentations. Check for correct authorization, substantiating documentation and adherence to Agency rules and practice ref. leave, mission... For the execution of the tasks the contractor will be expected to use related ESA Corporate software tools, documentations systems, and databases and interface with the relevant actors across the Agency. Provide Support to ensure ensuring the implementation and operations of the Department Documentation Management System in accordance with the ISO requirements and TIA processes. Establishing and maintaining the structure and records and files on the Management Information Systems such as Eclipse and Daptiv. Interfacing and providing support to department staff on administrative matters related to use of the relevant systems. Supporting the ISO management system and processes. Support to reviews and audits, and preparation of files as background for meetings and special studies. Administering and maintaining the office documentation systems. Setting up the folder structure, registration, filing and distribution of correspondence and other documentation. Follow up of departmental actions using the Eclipse Documentation Management System. Supporting the Department Head and TIAT staff in the preparation and follow up of administrative, organisational as well as contractual matters. Skills and Experience You must possess the following skills and experience Qualification from a recognized Institution of secondary studies or equivalent qualification in Business Administration, Economics, Management or related field, together with an administrative background and experience in the disciplines related to the tasks under consideration. Business administration Excellent communication skills. Ability to interface at appropriate level with relevant actors within and outside the Department. Ability to readily assimilate and coordinate input data and providing timely output to the hierarchy. Reliability, rigor and initiative in the execution of the assigned work. Proven sense of confidentiality. Fluent in English competence in other languages such as French, Italian, German, Spanish is appreciated. Excellence in the use of standard office automation support software packages and of commercial database system and electronic mail. How to Apply Looking to take your career to the next level? Interested applicants should submit their CV and Cover Letter to RHEAs Recruitment team at careersrheagroup.com no later than 06102014. Due to work permit restrictions, please apply only if you are a European Union citizen or if you already hold a valid work permit for the UK. About RHEA RHEA is a leading engineering consultancy firm with demonstrated expertise in space, system and secure software solutions. We attract skilled engineers, scientists and management professionals and offer a range of exciting career paths working alongside clients such as the European Space Agency, the European GNSS Agency, EUMETSAT, NATO and Airbus Defence Space.

Tags: assistant

 

Administrative Assistant

2014-09-17 16:41:30| Space-careers.com Jobs RSS

HE Space is a successful international space company. For over 30 years, we have been supporting our customers with qualified experts in the field of engineering, science and administration. We are currently looking for an Administrative Assistant to support our customer in the Netherlands. Administrative Assistant Key Tasks and Responsibilities You will be responsible for the provision of secretarial and administrative support to one project called Unit herein in the Electrical Engineering Department, with occasional support to other units within the department. You will have the following responsibilities Support travel arrangements, leave management and coordination of training. Deal with incoming telephone calls and information requests. Analyse incoming correspondence documentation and manage their distribution. Provision of various logistic support to the Unit. Support the arrivals office, phone, computer, security, access to databases, information systems and departures deregistration, etc. of Unit personnel. Order of office supplies and maintenance of stationary. Room and resources bookings for meetings andor events. Administration and handling of shipment of goods and express mail. Documentation management i.e. distributionregistration of mail and documents. Organisation of agenda and of meetings. Maintenance of document libraries for the Unit, including change log, distribution lists, issue information notes to concerned users. Maintenance and follow up of actions lists for the Unit. Participation to the organisation of events as required. Provision of coverage during the absence of other assistants, etc. Skills Experience You will have the following qualifications and relevant experience Strong social skills and wellbalanced autonomy in the execution of. Rigor, commitment and reliability as well as the capacity to identify priority action, handle high workload and interface with a large number of people. Familiarity with modern electronic office automation tools and techniques, electronic mailing, customised database and internet software applications. Fluency in English is mandatory knowledge of another European language is an advantage. This job is located in Noordwijk. We are looking for candidates who are available from November 2014 or as soon as possible thereafter. If you think you have what it takes for this job, please send us your CV together with a letter of motivation both in English and in Word to Ms Cristina Espino at jobshespace.com, quoting job reference NLSC2373 before 08Oct14. An exciting and dynamic international working environment awaits you!

Tags: assistant administrative administrative assistant assistant administrative

 

Sites : [78] [79] [80] [81] [82] [83] [84] [85] [86] [87] [88] [89] [90] [91] [92] [93] [94] [95] [96] [97] next »