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Assistant Project Controller

2014-07-04 10:42:49| Space-careers.com Jobs RSS

HE Space is a successful international space company. For over 30 years, we have been supporting our customers with qualified experts in the field of engineering, science and administration. We are currently looking for an Assistant Project Controller to support our customer in the Netherlands. Assistant Project Controller Key Tasks and Responsibilities In this role you will be working at ESAESTEC, supporting the Project Management Support Office in the Galileo Programme and Navigationrelated activities. Your responsibilities will include Support the planning, preparation, execution and followup of activities and related procurement actions in terms of outputscheduleresources Assess and monitor the status of the procurement actions including activity progress, maintenance of payment plans, correctness of financial charging, invoicing and payment Implement all administrative actions related to procurement and contractual matters, including data entry in ESA Corporate e.g. SAP and local application Maintain the related data, perform data analysis, identify deviations from planstargets and produce reports for management and relevant customers Liaise with Contract, Budget and Payment Officers to ensure the coherence of the internal and external administrative data Contribute to the definition of new and improvement of existing related processes and tools and production of related documents Support the risk management processes Support the inventory and asset management processes. Skills Experience You will have the following qualifications and relevant experience University degree in Business Administration, Communications or equivalent Experience in the field of controlling of resources and activities andor financeaccounting, at administrator level andor assistant level Highly proficient in resource management support toolsdatabases in particular advanced level in Excel Fluency in English is mandatory knowledge of another European language is an advantage. This job is located in Noordwijk. We are looking for candidates who are available from August 2014 or as soon as possible thereafter. If you think you have what it takes for this job, please send us your CV together with a letter of motivation both in English and in Word to Ms Karina Specht at jobshespace.com, quoting job reference NLSC2298 before 16Jul14. An exciting and dynamic international working environment awaits you!

Tags: project assistant controller project assistant

 

Secretary Administrative Assistant

2014-07-04 10:42:49| Space-careers.com Jobs RSS

A Spanish leader company in Aerospace Engineering and Scientific services with more than 45 years of experience working for NASA and 35 years working for ESA seeks a candidate for a postion of secretary. Specific Tasks Coordination of training and conferences and keeping record of attendance. Ensuring price of tickets is in accordance with current rules for all missions. Requirements The following items from the Generic Position are not required Administration and handling of shipment of goods .... Support to project review process and preparing visa applications for visitors Applications Interested candidates should send cv and cover letter to curriculumisdefe.es by 21th july 2014. The Job code must be included on the subjet. Taking minutes of coordination meetings ...

Tags: assistant administrative secretary

 
 

Secretary Administrative Assistant

2014-06-25 14:40:47| Space-careers.com Jobs RSS

A Spanish leader company in Aerospace Engineering and Scientific services with more than 45 years of experience working for NASA and 35 years working for ESA seeks a candidate for a postion of secretary. Specific Tasks Preparation of cameraready publications e.g. Reports for Mission Selection Maintenance of Division computer hardware and software requirements list Maintenance of Division document filing system Maintenance of Division Sharepoint system Designingupdating of databases in Sharepoint, Filemaker e.g. publications reports library, document databases, contracts list etc. Applications Interested candidates should send cv and cover letter to curriculumisdefe.es by 03rd july 2014. The Job code must be included on the subjet.

Tags: assistant administrative secretary

 

Business Development Contract Management Assistant Job Ref. G014144Support Office

2014-06-24 16:41:24| Space-careers.com Jobs RSS

Serco is a FTSE 250 international service company that improves the quality and efficiency of essential services that matter to millions of people around the world. The work we do for national and local governments involves us in the most important areas of public service, including health, education, transport, science and defence. The appointed candidate will report to the Serco Management and will support the Serco business on the following areas Business Development main Contract Management secondary In hisher main function as a Business Developer, the successful candidate will support in cooperation with the Recruitment Team the resourcing activities within the Space sector of Sercos operations in Germany, Holland and Spain. This will take approximately 70 of the working time and will involve, among other things Shortlisting candidates CVs, arranging and leading technical interviews Down and final selection of candidates on the basis of a systematic assessment process Drafting text blocks for bidding and proposals development in response to customer ITTs, RFQs etc Analyzing new business opportunities and, also in coordination to other Serco Personnel working on site, prioritizing such opportunities to maximize the possible return in terms of contract wins Other administrative tasks related to resourcing and business development if needed and upon coordination with the BD manager As a Contract Management assistant secondary function, the appointed candidate will support the Contract Manager carrying out nonexecutive tasks mainly involving Collecting input from the staff working on site for the monthly production of reports and chasing the people working on the contracts in case such input is not timely provided Drafting contractual reports Participation to meetings when required and drafting the related minutes Other Contract Management administration tasks if needed and upon CM request. Education and qualifications In order of preference, University degree in Engineering BSc as a minimum, MSc would be preferred, or Science and Technology, or proven ability to perform the tasks commensurate with such a formal academic qualification. Knowledge and skills The appointed candidate will have to be able to screen candidates and lead technical interviews regarding a variety of engineering positions across all Serco Space business. It is therefore essential that heshe has Deep technical knowledge in terms of academic background and ideally some working experience to be able to assess the CVs of a variety of highly skilled professionals Potential and willingness to learn how to lead technical interviews with such kind of candidates Demonstrable experience in the Space Industry, preferably already at one of our Space Customers sites Excellent interpersonal skills As Contract Management assistant, the appointed candidate will have to have the following skills Ability to follow administrative procedures and understand the underlying contractual processes Ability to extract the essential information from a variety of sources and record it for further use In both functions, it is essential that the candidates performs calmly and correctly under stress conditions and have the capacity of working in parallel on a high number of tasks in an orderly and disciplined manner, giving them priorities if necessary good autonomy level and the capability of working with little or no supervision Extremely good command at power user level of the MS Office suite Word, Access, PowerPoint, Excel and Outlook Excellent command of English, with proven drafting ability. A working knowledge of at least one other official language of the EU would be an advantage Given the tasks to be carried out, the needed skills and the position level, the ideal candidate would be a young engineer with less than 5 years working experience in the space industry, preferably gained at one of our Space Customers sites mainly European Space Agency sites such as ESOC, ESTEC, ESRIN, ESAC, and other Space Customers such as EUMETSAT, with potential and willingness to steer hisher career towards nontechnical roles. However, alternative profiles will be also very carefully considered. On occasion we receive significantly more applicants than expected for some vacancies and under such circumstances we reserve the right to bring forward the closing date of the advertisement. We therefore strongly advise you to apply for the role promptly to avoid disappointment should the closing date be brought forward. Serco is committed to equal opportunities.

Tags: business office management development

 

Project Control Assistant Administrator

2014-06-17 12:41:15| Space-careers.com Jobs RSS

RHEA is currently recruiting a Project Control Assistant Administrator to support Business Management Administration Functions at our clients premises in Noordwijk, The Netherlands. Tasks and Activities Your primary tasks and activities may include Supporting processes related to the main resources of the organizational entity i.e. budgets, manpower, staffing, including planning, execution and followup of the activities and resources budgets, manpower, missions, recharges of the Business Unit Supporting planning, preparation, execution and followup of activities and related procurement actions as relevant managed by the Business Unit and of associated progress in terms of output schedule resources. Assessing and monitoring of the status of the procurement actions using ESA Corporate and local IT Tools including activity progress, maintenance of payment plans, correctness of financial charging, invoicing and payment. Implementing all administrative actions related to procurement and contractual matters, including data entry in ESA Corporate e.g. SAP and local application as appropriate and monitoring of financial commitments and payment milestones, invoicing, etc. Maintaining up to date the related data, performing data analysis, identifying deviations w.r.t. planstargets and production of associated reports to the responsible management and to the concerned customers. Assisting in the definition, preparation, implementation and maintenance of management support tools to ensure efficient execution of the related tasks. Liaising with Contract, Budget and Payment Officers to ensure the coherence of the internal and external administrative data. Contributing to the definition of new and improvement of existing related processes and tools and production of related documents. Supporting risk management processes e.g. maintenance of risk register, monitoring of status of risk mitigationreduction actions for the Business Unit. Supporting inventory and asset management processes for the Business Unit, including coordination of the proper registration of inventory items and assets, valuation of assets, in accordance with applicable procedures and instructions and the use of required tools. Supporting maintenance of industrial return databases for the BU, periodic verification of the BU data against ESA system for consistency, monitoring and forecasting of industrial return values for the procurements of the BU with respect to agreed targets, etc. Skills and Experience You must possess the following skills and experience University degree Bachelor from a recognised Institution of secondary studies or equivalent qualification in Business Administration or Communications as relevant, with typically 2 years of relevant experience Experience in the field of controlling of resources and activities andor financeaccounting, at administrator level andor assistant level. Familiarity with budgeting, accounting, procurements at ESA is an asset. Adequate level of experience in the field of business administration, controlling of resources and activities, andor accounting at administrator level andor assistant level. Ability to work both autonomously and as part of a team within the boundaries of assigned tasks and stringent schedule Highly proficient in the use of modern activities and resource management support toolsdatabases of standard office automation support software packages including in particular advance usage of Excel MsOffice and in particular advanced use of Excel. Experience as user of SAP and in particular ECC and SRM modules and familiarity with relevant ESA corporate applications e.g. esap is an asset. Past experience with ESA and good understanding of relevant processes, activities and ESA organizational context is an asset. Ability to establish positive and constructive working relationship with team members and other colleagues within and outside of the Business Unit, service orientation, and ability to interface with senior management. Good sense of organisation of work, rigor, accuracy and reliability in the execution of the assigned tasks. Ability to handle high volume of numerical data in an accurate manner, analyse them, and produce synthetic reports. Proactive attitude to solving problems, result orientation, initiative and autonomy in the execution of the assigned tasks, ability to identify priority actions and to handle high workload. Good written and verbal communication. Proficient in the English language, both written and spoken. How to Apply Looking to take your career to the next level? Interested applicants should submit their CV and Cover Letter to RHEAs Recruitment team at careersrheagroup.com no later than 270614. We look forward to hearing from you!

Tags: control project administrator assistant

 

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