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Tag: documentalist
Documentalist
2017-09-04 18:10:16| Space-careers.com Jobs RSS
Serco is a specialist at delivering vital services on behalf of European, National and Local Governments. Serco Europe employs a large workforce in Belgium, Luxembourg, France, Switzerland, Germany, Holland, Spain, Italy and the UK. Our European operations have ca. 2,000 employees delivering critical services to public institutions throughout Europe. Package description Full details on application. Relocation assistance provided if applicable. Main responsibilities The duties of this position covers the daily operation, maintenance and change control for records in the Navigation Directorates Documentation and Configuration Management System. This includes the participation in and to support improvements of the processes related to the use of electronic documentation and configuration systems, management tools e.g. for action tracking and other relevant IT tools. The documentation and configuration tasks are rendered by the CADM Office to given programmes, projects and specific organizational entities within the Navigation Directorate. It includes the following regular duties in particular Document registration, distribution and archiving, as well as provision of reproduction services of documents and media Regular review of the status of documents in the different archive and storage locations and align this information in the Documentation and Configuration Management System database Processing configuration controlled document changes and official papers relevant to the activities of the unit Generation and maintenance of documentation and configuration tracking lists Support to the management of the User Account List to the Directorates servers and services Support to users for entering and retrieving documents from various Documentation and Configuration Management related server systems internally and externally Liaising with industrial partners CADM officers and Documentalist for exchanging data and resolving documentation and configuration related issues Provision of paper copies of electronic documents on request, creation of electronic versions of documents and management of original files Support to all documentation and configuration related tasks for technical and nontechnical reviews Support to the Directorate Document Records Officer DDRO in discharging relevant functions The above tasks must be implemented in line with applicable Directorates Configuration Management processes and standards in close collaboration with relevant CM authorities. Ideal candidate The candidate should have a University degree Bachelor from a recognised Institution of secondary studies or equivalent qualification in Business Administration or Communications as relevant, with typically 4 years of relevant experience The work associated to this position can require handling of classified documentation. The candidate shall confirm to be eligible and willing to apply to a Personal Security Clearance. The previous possession of a Personal Security Clearance will be considered positively Proficient in the English language, both written and spoken, knowledge of another official ESA language is an asset Experience in controlling andor management of activities and resources in aerospace industry. For some tasks knowledge of FinanceAccounting may be required Highly proficient in the use of modern activities and resource management support toolsdatabases of standard office automation support software packages including in particular advance usage of Excel MsOffice and in particular advanced use of Excel Experience as user of SAP and in particular ECC and SRM modules and familiarity with relevant ESA corporate applications e.g. ESAp is an asset Ability to rapidly understand and adapt to ESA specific context and environment including ESA corporate IT applications. Past experience with ESA in relevant activities is an asset. Please note that the closing date for the applications is on 25092017. Important Any offer of employment is contingent upon you providing documents to verify your identity and employment eligibility, as required by law. Applicants are reminded that they will be requested to produce such documentation during the recruitment process. Please contact a member of the recruitment team if you require further details of acceptable types of documentation required for verification of identity and work authorization. For positions located within the Darmstadt Support Office please note that only applicants with no family affiliation within the Company will be considered. Data Protection When creating a profile on the Serco Career Centre you agreed to the Data Protection policy, a copy is available upon request. You may submit a written request revoking your consent to this agreement at any time. About the company Serco Services GmbH, part of the Serco group, A FTSE250, Multinational Service Provider with over 60,000 employees worldwide. Sercos space heritage over the last 40 years has placed us in the Space News Top 50 Space Industry Manufacturing and Services Companies We work alongside EUMETSAT and the European Space Agency, where we are the largest onsite service provider with ca. 300 staff. What connects the ever growing Serco workforce is a passion for delivering great service To keep ahead we have to constantly evolve and enhance the way we deliver our services and everyone in Serco has a role to play here. Serco provide the right environment to encourage ideas and a comprehensive Best Practice support network that enables them to put their ideas into action. If you share our values then join with over 60,000 colleagues globally who are equally as passionate about delivering great service as you
Tags: documentalist
Programme Administrator Documentalist
2017-08-01 14:11:33| Space-careers.com Jobs RSS
Client and Location For one of our main customers ESAESTEC, we are currently looking for a Programme AdministratorDocumentalist who will give support to the MetOp Second Generation MetOpSG Programme, onsite at ESTEC. Tasks and Responsibilities General administrative support to the MetOp Second Generation MetOpSG Programme Coordination with and backup for the Administrative Assistant to the MetOpC and Sentinel5 Projects Processing of all incoming and outgoing documentation and correspondence, including use of Documentation Management Systems e.g. Eclipse for registration and distribution Support users for retrieval of documents from local DMS, DMSs from external partners andor industry, out of paper archives, other sources like ESTEC library, scanned documents on CDROM or via internet, etc. Maintenance of a consolidated action item list for the Programme and ensuring that actions are being discharged in coherence with the established procedures Support to the configuration management processes within the Programme Focal point for all documentation administrative tools e.g. DMS, RID system, action item database, etc. used in the Programme Close coordination with EUMETSAT administration team to ensure efficient and timely exchange of information Support to the preparation and conduct of internal and external audits on the Programme Preparation of minutes of internal management meetings, integrating various inputs Compilation of reports from inputs from various contributors for review and finalisation by the Programme Manager Organisation of the calendars for the MetOpSG team and the MetOp Programmes Manager Coordination and organisation of internal and external meetings and reviews, including room and resource booking Preparation of documentation and briefings for meetings, as appropriate Management of incoming telephone calls and information requests Preparation, coordination and organisation of the travel requirements and mission claims for the Programme team, ensuring optimum use of resources Administration of the leave records for the Programme team in the ESA SAP system Responsibility for the management and procurement of promotional items for the Programme, including for launch campaigns Timely ordering of office supplies Experience and education Bachelor Degree in Business Administration, Economics, Management or related field, together with an administrative background and experience in the disciplines related to the tasks under consideration. Highly proficient in MS Office packages e.g. Word, Excel, Powerpoint, etc. with experience of high level Project Administration tools for data documentation management and general administration e.g. SAP Excellent planning and organisation skills and attention to detail Excellent communication skills Initiative and motivation to perform to high standards in a demanding Environment Ability to interface at appropriate level with relevant actors within and outside the Department Ability to readily assimilate and coordinate input data and providing timely output to the hierarchy Reliability, rigor and initiative in the execution of the assigned work Proven sense of confidentiality Experience of Documentation management Knowledge of ESA administrative and financial processes is a definite advantage Experience with SAP is an advantage Languages skills Fluent English competence in other languages such as French, Italian, German, Spanish is appreciated.
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programme
documentalist
Documentalist
2017-07-19 13:11:37| Space-careers.com Jobs RSS
You will have the opportunity to support the Project Control Department which handles all matters related to project control of the Galileo and EGNOS programs, together with corporate planning and programming and GSAwide document management. Tasks and Activities The scope of work will include You will be responsible for document registration, distribution and archiving, as well as provision of reproduction services of documents and media. You will be responsible for the management of original files You have regular review of the status of documents in the different archive storage locations and align information in the Documentation and Configuration Management System database. You support in development and execution of a training plan for new and existing staff to ensure that the whole Agency uses the same document management tools, processes and procedures You support in development and maintenance of document archive, compliant with relevant EU legislation You provide daytoday support to staff concerning document management queries and usage You might also provide related support to project reviews. Skills and Experience The following skills and experience are mandatory You have a university degree in Information management, Business administration, Engineering or in another area relevant to the job You have at least 3 years of working experience as a Documentalist in document management andor configuration control. You have knowledge in SharePoint andor and other DMS. Experience of IT document and configuration management tools You must have a high proficiency level of English and French. How to Apply Looking to take your career to the next level? Interested applicants should submit their CV and Cover Letter to RHEAs Recruitment team at careersrheagroup.com no later than 31082017 Preference will be given to candidates eligible for an EU or national personal security clearance at the level of SECRET or above. About RHEA Group RHEA Group is a leading engineering consultancy firm with demonstrated expertise in space, system and secure software solutions. We attract skilled engineers, scientists and management professionals and offer a range of exciting career paths working alongside clients such as the European Space Agency, the European GNSS Agency, EUMETSAT and NATO.
Tags: documentalist
Documentalist
2017-07-12 14:12:12| Space-careers.com Jobs RSS
You will have the opportunity to support the Project Control Department which handles all matters related to project control of the Galileo and EGNOS programs, together with corporate planning and programming and GSAwide document management. Tasks and Activities The scope of work will include You will be responsible for document registration, distribution and archiving, as well as provision of reproduction services of documents and media. You will be responsible for the management of original files You have regular review of the status of documents in the different archive storage locations and align information in the Documentation and Configuration Management System database. You are responsible for ensuring the delivery of a Document Management System You support in development and execution of a training plan for new and existing staff to ensure that the whole Agency uses the same document management tools, processes and procedures You support in development and maintenance of document archive, compliant with relevant EU legislation You provide daytoday support to staff concerning document management queries and usage You maintain Configuration Status Report. You might also provide related support to project reviews. Skills and Experience The following skills and experience are mandatory You have a university degree in Information management, Business administration, Engineering or in another area relevant to the job You have at least 3 years of working experience as a Documentalist in document management andor configuration control. You have knowledge in SharePoint andor and other DMS. Experience of IT document and configuration management tools and in dealing with IT contractors and technical requirements You must have a high proficiency level of English How to Apply Looking to take your career to the next level? Interested applicants should submit their CV and Cover Letter to RHEAs Recruitment team at careersrheagroup.com no later than 28082017. Preference will be given to candidates eligible for an EU or national personal security clearance at the level of SECRET or above. About RHEA Group RHEA Group is a leading engineering consultancy firm with demonstrated expertise in space, system and secure software solutions. We attract skilled engineers, scientists and management professionals and offer a range of exciting career paths working alongside clients such as the European Space Agency, the European GNSS Agency, EUMETSAT and NATO.
Tags: documentalist
Documentalist
2016-03-14 13:06:54| Space-careers.com Jobs RSS
Serco is a FTSE 250 international service company that improves the quality and efficiency of essential services that matter to millions of people around the world. The work we do for national and local governments involves us in the most important areas of public services, including science and defence. Sercos space heritage over the last 40 years has placed us in the Space News Top 50 Space Industry Manufacturing and Services Companies. With over 1500 staff in the space business covering a wide spectrum of experience and skills, we convey best practice, expertise and innovation in our business. For our activities in ESTEC, we are currently looking for a Documentalist. Tasks and Responsibilities The task covers the daily operation, maintenance and change control for records in the Navigation Directorates Documentation and Configuration Management System. This includes the participation in and to support improvements of the processes related to the use of electronic documentation and configuration systems, management tools e.g. for action tracking and other relevant IT tools. The documentation and configuration tasks are rendered by the CADM Office to given programmes, projects and specific organizational entities within the Navigation Directorate. It includes the following regular duties in particular Document registration, distribution and archiving, as well as provision of reproduction services of documents and media Regular review of the status of documents in the different archive and storage locations and align this information in the Documentation and Configuration Management System database Processing configuration controlled document changes and official papers relevant to the activities of the unit Generation and maintenance of documentation and configuration tracking lists Support to the management of the User Account List to the Directorates servers and services Support to users for entering and retrieving documents from various Documentation and Configuration Management related server systems internally and externally Liaising with industrial partners CADM officers and documentalists for exchanging data and resolving documentation and configuration related issues Provision of paper copies of electronic documents on request, creation of electronic versions of documents and management of original files Support to all documentation and configuration related tasks for technical and nontechnical reviews Support to the Directorate Document Records Officer DDRO in discharging relevant functions. The above tasks must be implemented in line with applicable Directorates Configuration Management processes and standards in close collaboration with relevant CM authorities. Requirements You should bring a University degree Bachelor from a recognized Institution of secondary studies or equivalent qualification in Business Administration or Communications as relevant, with typically 4 years of relevant experience. Experience in the Documentatlist domain is preferred. Further qualifications Excellent interpersonal and communication skills being very organized, methodic, showing attention to detail are required Reliability, rigor and initiative in the execution of the assigned work Proven sense of confidentiality Languages skills English, French is a plus other languages are appreciated Excellence in the use of standard office automation support software packages and of commercial database system and electronic mail Sound knowledge of the use of the corporate software tools used in the Agency. The work associated to this position can require handling of classified documentation. You should confirm to be eligible and willing to apply to a Personal Security Clearance. The previous possession of a Personal Security Clearance will be considered positively. Application procedure Important All applicants must hold a current valid work permit for the Netherlands or be EU nationals. Due to the high interest these roles generate, Serco reserves the right to commence, alter or conclude the recruitment process prior to the closing date. If shortlisted, a recruiter will contact you directly. If not, your application will remain in our database and can be matched against future openings. You can also login at any time to apply to additional positions. If you are interested in this vacancy, and think you have the skills and experience required, please apply via the relevant link available in Serco Europes Careers Hub httpscareershub.serco.eu If you have any question regarding this position please email space.careersserco.com Position Documentalist Reference N016ESTECSF214 Application closing date 31032016 Start date April 2016 For additional information about Serco Group please consult our website www.serco.com For additional information about Serco Europe please consult our website httpswww.serco.eu For additional information about ESTEC, please consult httpwww.esa.intAboutUsESTEC
Tags: documentalist
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