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Tag: documentalist
Documentalist
2015-02-23 14:04:44| Space-careers.com Jobs RSS
For our activities in ESTEC, we are currently looking for a Documentalist. Tasks and Responsibilities Support to the TIA Director Reporting directly to the Executive Secretary of the Director of Telecommunications and Integrated Applications, and with a high degree of autonomy, the key persons responsibilities will include Organising document registration, distribution and archiving within the office. Process configuration controlled document changes and of official papers relevant to the DTIA Supporting DTIA office in retrieving documents from Eclipse, Daptive, ecpb etc. Management of original files Management of the directors contacts database In relation to the programme Boards ensure all documents provided to JCB are of high quality and under configuration control. Ensure the proper approval cycle of the documents up to DTIA level and obtained and registered. Ensure a close cooperation with the Office managing ecpb and submit all TIA documents to be issued on ecpb. Ensure all room documents are issued and distributed. Ensure all room documents are registered in the Eclipse tool. Ensure all DTIA documents are managed in compliance with relevant IMS procedures and processes. Raise nonconformances as required Provide documentation support to reviews and audits Support to the Director and the TIA Executive during TIA Programme Boards and other relevant meetings. Ensure all documents are managed and available including room documents. These meetings takes place in Paris, ESA HQ and the expected frequency, maximum once per month, duration 23 days where the key person will be on mission. Specifically in preparation and during the TIA Programme Boards JCB Provide documentation, administrative and logistic support to ensure an efficient running of the Programme Board. This in close cooperation with DTIA and the JCB Secretary Provide general support to the Executive Secretary of the Director and the DTIA Director. Support to the Integrated and Telecommunicationsrelated Applications Department TIAA The Post holder shall provide Documentalist assistance to the team and report directly to the Head of Department. The key persons responsibilities will include Ensuring the continued operations of the Office Documentation Management Systems DMS in accordance with the ISO requirements and TIA processes. These are currently Eclipse, Daptive and Sharepoint. Registration, filing and distribution of correspondence and other documentation within these three systems. Maintaining the structure and records and files on the Management Information Systems such as Eclipse and Daptive. Management of original files Supporting the ISO management system and processes. Support to reviews and audits, and preparation of files as background for meetings and special studies Provide general support to the Integrated and Telecommunicationsrelated Applications Department. Requirements University degree from a recognized Institution of secondary studies or equivalent qualification in Business Administration, Economics, Management or related field, together with an administrative background and experience in the disciplines related to the tasks under consideration. Solid experience in the assistant domain is mandatory. Excellent interpersonal and communication skills as well as very good qualities of order, method, tact, initiative, and in particular discretion are required Ability to interface at appropriate level with relevant actors within and outside the Directorate Office Ability to readily assimilate and coordinate input data and providing timely output to the hierarchy Reliability, rigor and initiative in the execution of the assigned work Proven sense of confidentiality Languages skills English, French other languages such as Dutch appreciated Excellence in the use of standard office automation support software packages and of commercial database system and electronic mail Sound knowledge of the use of the corporate software tools used in the Agency. Application procedure Important All applicants must hold a current valid work permit for the Netherlands or be EU nationals. Due to the high interest these roles generate, Serco reserves the right to commence, alter or conclude the recruitment process prior to the closing date. If shortlisted, a recruiter will contact you directly. If not, your application will remain in our database and can be matched against future openings. You can also login at any time to apply to additional positions. If you are interested in this vacancy, and think you have the skills and experience required, please apply via the relevant link available in our corporate careers website httpwww.serco.comcareersindex.asp If you have any question regarding this position please email space.careersserco.com Position Documentalist Reference RTCTIAM00034 Application closing date 05.03.2015 Start date March 2015 If you are not yet registered with Serco we advise you to register your details by adding your details and attaching your CV via httpswww.amris.comsercoalertssignupform.php For additional information about Serco Group please consult our website www.serco.com For additional information about Serco Europe please consult our website www.serco.comeurope For additional information about ESTEC, please consult httpwww.esa.intAboutUsESTEC
Tags: documentalist
Documentalist Configuration Controller
2015-02-05 11:04:07| Space-careers.com Jobs RSS
RHEA is currently recruiting a Documentalist Configuration Controller to support the Earth Observation Directorate at our clients premises in Noordwijk, The Netherlands. Tasks and Activities The scope of work will include Data collection, extraction from different corporate applications e.g. PRISMA and from various internal sources and data consistency checking and coherence analysis. Supporting users for retrieving documents from local DMS, DMSs from external partners andor industry, out of paper archives, other sources like ESTEC library, scanned documents on CDROM or via Internet, etc. Related support to project reviews. Provision of paper copies of electronic documents on request, creation of electronic versions of documents, in addition to management of original files. Tasks related to documentation management, distributionregistration of project documentation. Supporting the implementation and maintenance of adequate configuration control methods and procedures, consistent with applicable standardsrequirements. Providing status data and maintaining a wellstructured configuration record system supporting Configuration Control Boards established for the processing of changes and waiversdeviations. The contractor is expected to be or become familiar with the Agencys internal IT tools needed for the conduct of hisher tasks. Assist in the preparation of project audits if and when required. Skills and Experience The following skills and experience are mandatory University degree Bachelor from a recognised Institution of secondary studies or equivalent qualification in Business Administration or Communications as relevant, with typically 2 years of relevant experience Proficient in MS Office packages with experience of high level Project Administration. Knowledge of ESA administrative and documentation management processestools is a definite advantage. Experience with ESA and Earth Observation projects is an advantage. Excellent planning and organisation skills and attention to detail. Good communication skills. Ability to work both autonomously and as part of a team within the boundaries of assigned tasks and a stringent schedule. Initiative and motivation to perform to high standards in a demanding environment. Ability to establish and maintain effective working relationships with the outside world. Fluent in the English language spoken and written. Knowledge of other European languages is an asset. How to Apply Looking to take your career to the next level? Interested applicants should submit their CV and Cover Letter to RHEAs Recruitment team at careersrheagroup.com no later than 24022015. Preference will be given to candidates eligible for an EU or national personal security clearance at the level of SECRET or above. About RHEA RHEA is a leading engineering consultancy firm with demonstrated expertise in space, system and secure software solutions. We attract skilled engineers, scientists and management professionals and offer a range of exciting career paths working alongside clients such as the European Space Agency, the European GNSS Agency, EUMETSAT, NATO and Airbus Defence Space.
Tags: configuration
controller
documentalist
Documentalist
2015-02-02 14:05:34| Space-careers.com Jobs RSS
HE Space is a successful international space company. For over 30 years, we have been supporting our customers with qualified experts in the field of engineering, science and administration. We are currently looking for a Documentalist to support our customer in the Netherlands. Documentalist Key Tasks and Responsibilities As part of the Space Segment PA and Safety Office at ESTEC, you will have the following responsibilities Data collection, extraction from different Corporate applications and from various internal sources and data consistency checking and coherence analysis Assist in the preparation of project audits if and when required Supporting users for retrieving documents from local DMS, DMSs from external partners andor industry, out of paper archives or digital sources Tasks related to documentation management, distributionregistration of project documentation Providing status data and maintaining a wellstructured configuration record system. Skills Experience You will have the following qualifications and relevant experience A university degree in a relevant discipline or equivalent Proficient in MS Office packages with experience of high level Project Administration Excellent planning and organization skills and attention to detail Good communication skills Ability to work both autonomously and as part of a team within the boundaries of assigned tasks and a stringent schedule Initiative and motivation to perform to high standards in a demanding environment. Knowledge of ESA administrative and documentation management processestools is a definite advantage Experience with ESA and Earth Observation projects is an advantage. Fluency in English is mandatory knowledge of another European language is an advantage. This job is located in Noordwijk, The Netherlands. We are looking for candidates who are available from March 2015 or as soon as possible thereafter. If you think you have what it takes for this job, please send us your CV together with a letter of motivation both in English and in Word to Ms Elisa Manfreda at jobshespace.com, quoting job NL2506 before 24Feb15.
Tags: documentalist
Documentalist Configuration Management Support
2015-02-02 12:06:30| Space-careers.com Jobs RSS
You will be delegated to work on specific Projects, and as such will liaise on a daily basis with the various members of the Project and work with the Product Assurance Manager and Project Manager, including the following tasks Data collection, extraction from different Corporate applications e.g. PRISMA and from various internal sources and data consistency checking and coherence analysis Assist in the preparation of project audits if and when required Supporting users for retrieving documents from local DMS, DMSs from external partners andor industry, out of paper archives, other sources like ESTEC library, scanned documents on CDROM or via Requirements, Internet, etc, Related support to project reviews Provision of paper copies of electronic documents on request, creation of electronic versions of documents, in addition to management of original files Tasks related to documentation management, distributionregistration of project documentation Supporting the implementation and maintenance of adequate configuration control methods and procedures, consistent with applicable standardsrequirements Providing status data and maintaining a wellstructured configuration record system supporting Configuration Control Boards established for the processing of changes and waiversdeviations The contractor is expected to be or become familiar with the Agencys internal IT tools needed for the conduct of hisher tasks. Experience and education University degree from a recognised institution or equivalent qualification in Business Administration 2 years of previous relevant experience Proficient in MS Office packages with experience of high level Project Administration Knowledge of ESA administrative and documentation management processestools is a definite advantage Experience with ESA and Earth Observation projects is an advantage Excellent planning and organisation skills and attention to detail Good communication skills Ability to work both autonomously and as part of a team within the boundaries of assigned tasks and a stringent schedule Initiative and motivation to perform to high standards in a demanding environment Ability to establish and maintain effective working relationships with the outside world Fluent in the English language spoken and written. Knowledge of other European languages is an asset. About ATG Europe Today, ATG is recognized as a leading provider of specialized engineering, scientific and technical services to the European Aerospace, High Tech and Offshore industry. Our headquarters is located in Noordwijk, The Netherlands and we have subsidiaries in Germany and the UK. ATG People is the key player in delivering highly educated personnel for RD environments throughout Europe. We are continually recruiting experienced Engineers for exciting, full time positions based at our customers. As an ATG Engineer, you will be working on very diverse missions and assignments. This opens up unique opportunities to be engaged in innovative projects and challenging you to perform to high standards and utilizing the full extent of your professional knowledge. We need you to complement our super star team! Interested? Submit your CV and personal details through our website or send your application directly to recruitmentatgeurope.com. We encourage you to submit your CV in the Europass format. Click here to create a Europass CV
Tags: support
management
configuration
configuration management
Documentalist
2015-02-02 12:06:30| Space-careers.com Jobs RSS
Serco is a FTSE 250 international service company that improves the quality and efficiency of essential services that matter to millions of people around the world. The work we do for national and local governments involves us in the most important areas of public services, including science and defence. Sercos space heritage over the last 40 years has placed us in the Space News Top 50 Space Industry Manufacturing and Services Companies. With over 1500 staff in the space business covering a wide spectrum of experience and skills, we convey best practice, expertise and innovation in our business. For our activities in ESTEC, we are currently looking for a Documentalist. Tasks and Responsibilities The Key Person shall support the Earth Observation Directorate, assigned to the Copernicus Space Segment projects. Heshe will be delegated to work on specific Projects, and as such heshe will liaise on a daily basis with the various members of hisher Project and work with the Product Assurance Manager and Project Manager, including the following tasks Data collection, extraction from different Corporate applications e.g. PRISMA and from various internal sources and data consistency checking and coherence analysis Assist in the preparation of project audits if and when required Supporting users for retrieving documents from local DMS, DMSs from external partners andor industry, out of paper archives, other sources like ESTEC library, scanned documents on CDROM or via Internet, etc Related support to project reviews Provision of paper copies of electronic documents on request, creation of electronic versions of documents, in addition to management of original files Tasks related to documentation management, distributionregistration of project documentation Supporting the implementation and maintenance of adequate configuration control methods and procedures, consistent with applicable standardsrequirements Providing status data and maintaining a wellstructured configuration record system supporting Configuration Control Boards established for the processing of changes and waiversdeviations The contractor is expected to be or become familiar with the Agencys internal IT tools needed for the conduct of hisher tasks. Requirements The Key Person should have a University degree from a recognised Institution of secondary studies or equivalent qualification in Business Administration or Communications as relevant, with typically 4 years of relevant experience, as well as experience in the following fields Proficient in MS Office packages with experience of high level Project Administration Knowledge of ESA administrative and documentation management processestools is a definite advantage Experience with ESA and Earth Observation projects is an advantage Excellent planning and organisation skills and attention to detail Good communication skills Ability to work both autonomously and as part of a team within the boundaries of assigned tasks and a stringent schedule Initiative and motivation to perform to high standards in a demanding environment Ability to establish and maintain effective working relationships with the outside world Fluent in the English language spoken and written. Knowledge of other European languages is an asset. Application procedure Important All applicants must hold a current valid work permit for the Netherlands or be EU nationals. Due to the high interest these roles generate, Serco reserves the right to commence, alter or conclude the recruitment process prior to the closing date. If shortlisted, a recruiter will contact you directly. If not, your application will remain in our database and can be matched against future openings. You can also login at any time to apply to additional positions. If you are interested in this vacancy, and think you have the skills and experience required, please apply via the relevant link available in our corporate careers website httpwww.serco.comcareersindex.asp If you have any question regarding this position please email space.careersserco.com Position Documentalist Reference RTCEOPPM00039 Application closing date 23.02.2015 Start date March 2015 If you are not yet registered with Serco we advise you to register your details by adding your details and attaching your CV via httpswww.amris.comsercoalertssignupform.php For additional information about Serco Group please consult our website www.serco.com For additional information about Serco Europe please consult our website www.serco.comeurope For additional information about ESTEC, please consult httpwww.esa.intAboutUsESTEC
Tags: documentalist
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