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Documentalist

2015-06-22 14:05:10| Space-careers.com Jobs RSS

RHEA is currently recruiting a Documentalist to support the Information Management team at our clients premises in the Darmstadt, Germany. Tasks and Activities The scope of work will include Manage documentation according to existing working practices and procedures Support preparation of data packages, i.e. large numbers of documents for programme milestone reviews Check external documents against commitments of external contractors Import external documents into the EUMETSAT Documentation Management Tool DMT, including data packages in the applicable documentation folder structures Perform systematic checks on the documents metadata to assure all information are available to properly manage documents and their workflow Create and maintain folder structures in the DMT Manage baseline documentation under configuration control according to applicable Configuration Management working practices and procedures Maintainreview plans, procedures, working practices and templates as necessary Generate reports on documentation status, as requested Support users on implementing applicable documentation management working practices and procedures Contribute to the review of applicable documentation management working practices and procedures, and propose improvements as much as possible of general applicability Support related administrative tasks as requested. Skills and Experience The following skills and experience are mandatory Full secondary education as a minimum, with specific training or education in information, documentation or configuration management Two to three years of experience with a technical, administrative or librarian role Practical experience in management of technical information and documentation, preferably in an IT or engineering sector, in support to a large set of users Proven experience in applying information, documentation or configuration management processes Proven experience in the use of an electronic documentation, information or configuration management tool, implementing an electronic workflow Proficient knowledge of use of MSOffice, MSAccess, Acrobat and scanning methodology, including experience in managing complex documents structure, related templates, layout and formatting Experience with relational databases will be an advantage, as well as experience in managing information generated using engineering tools e.g., design tools, requirements management tools, etc. Fluency in English and a working knowledge of French is mandatory, together with good communication skills The following skills would be highly desirable Experience in Aerospace Industry. How to Apply Looking to take your career to the next level? Interested applicants should submit their CV and Cover Letter to RHEAs Recruitment team at careersrheagroup.com no later than 22072015. Preference will be given to candidates eligible for an EU or national personal security clearance at the level of SECRET or above. About RHEA RHEA is a leading engineering consultancy firm with demonstrated expertise in space, system and secure software solutions. We attract skilled engineers, scientists and management professionals and offer a range of exciting career paths working alongside clients such as the European Space Agency, the European GNSS Agency, EUMETSAT, NATO and Airbus Defence Space.

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Documentalist Documentation Manager

2015-05-27 11:06:05| Space-careers.com Jobs RSS

Serco is a FTSE 250 international service company that improves the quality and efficiency of essential services that matter to millions of people around the world. The work we do for national and local governments involves us in the most important areas of public services, including science and defence. Sercos space heritage over the last 40 years has placed us in the Space News Top 50 Space Industry Manufacturing and Services Companies. With over 1500 staff in the space business covering a wide spectrum of experience and skills, we convey best practice, expertise and innovation in our business. For our activities in ESA Headquarters, we are currently looking for a Documentalist Documentation Manager. Tasks and Responsibilities The Key Person will be responsible for the following tasks proposing inputs for drafting the organisation note the necessary changes of the ESAAPT Technical Documentation Office TDO to LAUSQ head, in consistency with ESAAPT operating rules, ESAAdmins and LAU QMS Contributing to establishment of the required documented procedures e.g. proposing as required drafts draft to be endorsed by LAU QMS implementation manager and LAUSQ coordinating its activities in the frame of APTTechnical Documentation Office with the ones performed by CNESDLA documentation office, and interfacing with ESA security office at HQ Mario Nikis for the treatment and archiving of documents considered as ESA Classified Acting as a focal point for users of APT TDO IT tools in coordination with ESA IT, interfacing with CNESDLA IT tools responsible and ESALAU IT tools responsible and training new users to APT TDO IT tools Managing documentation for APT in relation with the APT programmesprojects and, where relevant, managing records in support of Product Assurance Managers Interfacing with LAU security officer Ensuring that the procedures applicable on technical documentation are properly applied Controlling and managing the ESA APT Documentation Records Management System, with regular reports sent to Projectprogrammes managers, PAM and LAUSQ and adhoc reports, in case of serious anomaly Coordinating the support for the ESAAPT reviews ECLIPSE RID system for APT TDO duties. Requirements The Key Person shall possess a University degree in a relevant disciple and shall have experience with the following sound and proven experience in Documentation Management within a large organisation environment, sound and proven experience in Record Management, sound and proven experience in Document Review Management specifically large reviews involving a collection of documents, Eclipse Sapienza DMS is highly desirable, Sharepoint is highly desirable, Good knowledge of French fluent and English. Apart from these specific requirements, the Key Person should be familiar with the ESA office automation infrastructure composed of Windows PCs MS Office tools Lotus Notes ECLIPSE Sharepoint With particular mastering of MS Excel databases. Application procedure Important All applicants must hold a current valid work permit for France or be EU nationals. Important Due to the high interest these roles generate, Serco reserves the right to commence, alter or conclude the recruitment process prior to the closing date. If shortlisted, a recruiter will contact you directly. You can also login at any time to apply to additional positions. If you are interested in this vacancy, and think you have the skills and experience required, please apply via the relevant link available in our corporate careers website httpwww.serco.comcareersindex.asp If you have any question regarding this position please email space.careersserco.com Position Documentalist Documentation Manager Reference RTCDLAU00003 Application closing date 09.06.2015 Start date to be discussed If you are not yet registered with Serco we advise you to register your details by adding your details and attaching your CV via httpswww.amris.comsercoalertssignupform.php For additional information about Serco Group please consult our website www.serco.com For additional information about Serco Europe please consult our website www.serco.comeurope For additional information about ESA HQ, please consult httpwww.esa.intAboutUsWelcometoESAESAheadquarters

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Project Control Documentalist

2015-03-10 15:06:26| Space-careers.com Jobs RSS

The tasks of the Project Control Documentalist shall include Ownership of the GSAs document management policy and its implementation Responsible for the continuous improvement of the GSAs document management procedures Responsible for ensuring the delivery of a Document Management System together with the technical support of the ICT team Liaison with the ICT team to ensure that changing user requirements are correctly translated into technical requirements and implemented appropriately Liaison with the Security team to ensure the management of Restraint UE documents in line with the appropriate rules and regulations Development and execution of a training plan for new and existing staff to ensure that the whole Agency uses the same document management tools, processes and procedures Train new employees in the Agencys document management practices Development and maintenance of a GSA document archive, compliant with relevant EU legislation Provide daytoday support to staff concerning document management queries and usage Definition and implementation of configuration control mechanisms as appropriate to meet the needs of the Galileo and EGNOS exploitation programmes Contribution to overall Agency processes such as quality management and reporting. Furthermore, the Project Control Documentalist will also contribute to other tasks of the Project Control Department as deemed necessary. For applications to be considered valid, candidates must submit an email to jobsgsa.europa.eu with a subject line of SURNAMENameVacancy Reference Number and which contains the Agencys approved application form Download it here httpwww.gsa.europa.eugsajobopportunities. This form must be Completed in English Fully completed, pointing out the professional experience relevant to this position incl. calculation of years, months Printed, signed and clearly scanned in in one single document Named as follows SURNAMENameVacancy Ref. number e.g. SPENCERMarcGSA.2012.123 In Microsoft Word or Adobe Acrobat pdf format The application shall be accompanied by a scanned ID card andor passport, and a copy of a diploma giving access to the gradefunction group bearing a date of issue. The application will be rejected if it is not duly completed, if it is not signed by hand or if it is not provided in the prescribed format. 9 The date might be modified depending on the availability of the Selection Board members. Page 6 of 8 Further supporting documents showing evidence of the information given in the application will be requested at a later stage. No documents will be sent back to candidates. Applications must be sent to jobsgsa.europa.eu and received by the deadline listed on page 01 of this vacancy notice at the latest, clearly indicating the vacancy reference number in the subject line. Applications sent after the deadline will not be considered. Candidates are reminded not to wait until the final days before the closing date of applications submissions. The Agency cannot be held responsible for any lastminute malfunction due to any overflow of the mailbox.

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Documentalist

2015-02-24 11:05:53| Space-careers.com Jobs RSS

RHEA is currently recruiting a Documentalist to support the Telecom Integrated Applications TIA Directorate at our clients premises in Harwell, United Kingdom. Tasks and Activities The scope of work will include Support to the TIA Director Reporting directly to the Executive Secretary of the Director of Telecommunications and Integrated Applications, and with a high degree of autonomy, the postholder responsibilities will include Organising document registration, distribution and archiving within the office. Process configuration controlled document changes and of official papers relevant to the DTIA. Supporting DTIA office in retrieving documents from Eclipse, Daptive, ecpb etc. Management of original files Management of the directors contacts database In relation to the programme Boards ensure all documents provided to JCB are of high quality and under configuration control. Ensure the proper approval cycle of the documents up to DTIA level and obtained and registered. Ensure a close cooperation with the Office managing ecpb and submit all TIA documents to be issued on ecpb. Ensure all room documents are issued and distributed. Ensure all room documents are registered in the Eclipse tool. Ensure all DTIA documents are managed in compliance with relevant IMS procedures and processes. Raise non conformances as required. Provide documentation support to reviews and audits. Support to the Director and the TIA Executive during TIA Programme Boards and other relevant meetings. Ensure all documents are managed and available including room documents. These meetings takes place in Paris, ESA HQ and the expected frequency, maximum once per month, duration 23 days where the incumbent will be on mission. Specifically in preparation and during the TIA Programme Boards JCB Provide documentation, administrative and logistic support to ensure an efficient running of the Programme Board. This in close cooperation with DTIA and the JCB Secretary. Provide general support to the Executive Secretary of the Director and the DTIA Director. Support to the Integrated and Telecommunicationsrelated Applications Department TIAA The Post holder shall provide Documentalist assistance to the team and report directly to the Head of Department. The post holders responsibilities will include Ensuring the continued operations of the Office Documentation Management Systems DMS in accordance with the ISO requirements and TIA processes. These are currently Eclipse, Daptive and Sharepoint . Registration, filing and distribution of correspondence and other documentation within these three systems. Maintaining the structure and records and files on the Management Information Systems such as Eclipse and Daptive. Management of original files Supporting the ISO management system and processes. Support to reviews and audits, and preparation of files as background for meetings and special studies Provide general support to the Integrated and Telecommunicationsrelated Applications Department Skills and Experience The following skills and experience are mandatory University degree from a recognized Institution of secondary studies or equivalent qualification in Business Administration, Economics, Management or related field, together with an administrative background and experience in the disciplines related to the tasks under consideration. Solid experience in the assistant domain is mandatory. Excellent interpersonal and communication skills as well as very good qualities of order, method, tact, initiative, and in particular discretion are required. Ability to interface at appropriate level with relevant actors within and outside the Directorate Office. Ability to readily assimilate and coordinate input data and providing timely output to the hierarchy. Reliability, rigor and initiative in the execution of the assigned work. Proven sense of confidentiality. Languages skills English, French other languages such as Dutch appreciated. Excellence in the use of standard office automation support software packages and of commercial database system and electronic mail. Sound knowledge of the use of the corporate software tools used in the Agency. How to Apply Looking to take your career to the next level? Interested applicants should submit their CV and Cover Letter to RHEAs Recruitment team at careersrheagroup.com no later than 05032015. Preference will be given to candidates eligible for an EU or national personal security clearance at the level of SECRET or above. About RHEA RHEA is a leading engineering consultancy firm with demonstrated expertise in space, system and secure software solutions. We attract skilled engineers, scientists and management professionals and offer a range of exciting career paths working alongside clients such as the European Space Agency, the European GNSS Agency, EUMETSAT, NATO and Airbus Defence Space.

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Documentalist at ESAECSAT

2015-02-23 14:04:44| Space-careers.com Jobs RSS

HE Space is a successful international space company. For over 30 years, we have been supporting our customers with qualified experts in the field of engineering, science and administration. We are currently looking for a Documentalist to support our customer in the United Kingdom. Documentalist Key Tasks and Responsibilities In this role you will be supporting the Telecommunications and Integrated Applications DTIA Directorate at ESAECSAT. You will have the following responsibilities Organise document registration, distribution and archiving Process configuration controlled document changes Supporting DTIA office in retrieving documents from Eclipse, Daptive, ecpb etc. Management of the Directors contacts database Ensure all documents are of high quality, configurationcontrolled and in compliance with relevant procedures and processes. Raise non conformances as required Provide documentation support to reviews and audits Provide documentation, administrative and logistic support to ensure an efficient running of the Programme Boards in close cooperation with the relevant secretaries Provide general support to the DTIA Director, the Executive Secretary and the Integrated and Telecommunicationsrelated Applications Department TIAA Ensure the continued operations of the Office Documentation Management Systems DMS in accordance with the ISO requirements and TIA processes Eclipse, Daptive and Sharepoint Maintaining the structure records and files on the Management Information Systems such as Eclipse and Daptive Supporting the ISO management system and processes. Skills Experience You will have the following qualifications and relevant experience University degree in Business Administration, Economics or equivalent Several years of professional experience in a similar position Experience working with Eclipse, Daptive and Sharepoint Excellent interpersonal, communication and organizational skills Experience using standard office automation software packages, commercial database systems and electronic mail Reliability, rigor and initiative in the execution of the assigned work Experience working at ESA considered an advantage Willingness to travel Fluency in English is mandatory knowledge of another European language is an advantage. This job is located in Harwell. We welcome applicants from the European Union who are available from April 2015 or as soon as possible thereafter. If you think you have what it takes for this job, please send us your CV together with a letter of motivation both in English and in Word to Ms Kirsten Gibbs at jobshespace.com, quoting job UK2521 before 04Mar15. An exciting and dynamic international working environment awaits you!

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