je.st
news
Tag: documentalist
Documentalist
2014-09-30 14:40:17| Space-careers.com Jobs RSS
Serco is a FTSE 250 international service company that improves the quality and efficiency of essential services that matter to millions of people around the world. The work we do for national and local governments involves us in the most important areas of public services, including science and defence. Sercos space heritage over the last 40 years has placed us in the Space News Top 50 Space Industry Manufacturing and Services Companies. With over 1500 staff in the space business covering a wide spectrum of experience and skills, we convey best practice, expertise and innovation in our business. For our activities in ESTEC, we are currently looking for a Documentalist. Tasks and Responsibilities The key person shall provide support to Product Assurance Manager of the EarthCARE Project. However, support will also be required to other Earth Observation Projects within the Earth Observation Projects Department. In that respect, heshe is required to assist the EarthCARE Product Assurance Manager in a variety of tasks, including Regular review of the status of documents in the different archives and where appropriate register this information in the DMS database. Document registration, distribution and archiving, as well as provision of reproduction services. Process configuration controlled document changes and of official papers relevant to the activities of the unit. Supporting users for retrieving documents from local DMS, DMSs from external partners andor industry, out of paper archives, other sources like ESTEC library, scanned documents on CDROM or via Internet, etc. Provision of paper copies of electronic documents on request, creation of electronic versions of documents. Management of original files. Related support to project reviews. Support to enhancements of the document management concepts and of future improvements. Establish and maintain the Configuration Item Data List of documents in English for the EarthCARE Cloud Profiling Radar CPR instrument. Establish and maintain the list of communications documents, minutes of meeting, formal emails, informal emails linked to each CPR Non Conformances NCRs visible to ESA. Maintain the records for the identification, status and closure of project actions agreed with the Prime Contractor, and regularly distribute internal status reports of these actions. Maintain the records for the identification, status and closure of actions of the EarthCARE project visible to ESA ESA, JAXA and Airbus DS, and regularly distribute internal status reports of these actions. Maintain the status list for all Requests for Waiver RFWs requiring ESA approval, and consolidate the comments by ESA technical reviewers for these RFWs, and regularly distribute internal status reports for RFWs. Reconcile the reported status of the Prime Contractor with the ESA RFW status. Additional support may be required within the Earth Observation Project Department for other programmes such as Copernicus, in the domain of controlling area. In particular Implementation and administrative followup of project procurements actions Participate in CCBCRB processes, if required Maintain Project databases and support the Project in maintaining the Document Management System, if required Support the Product Assurance Manager in the introduction of new procedurestools, if required Assist in the preparation of project audits if and when required. The key person is expected to be or become familiar with the Agencys rules and regulation for tender actions, placing of contracts and the related monitoring, control, reporting and Change Management on industrial contracts and ESA internal expenditures. He she is also expected to become proficient in the use of the Agencys internal informatics tools needed for the conduct of hisher tasks. The candidate will be required to interface with colleagues in the Project teams, in Earth Observation Projects Department as well as with the Finance and Procurement Departments. In addition there will be interfaces with personnel in the European Aerospace industry. The Product Assurance Assistant will report to EarthCARE Product Assurance Manager. He she will however be delegated to work on other EOP Projects, to provide direct support to the project specific Product Assurance Manager Project Controller when required. Requirements In addition to having a University degree Bachelor from a recognised Institution of secondary studies or equivalent qualification in Business Administration or Communications as relevant, the key person shall have Several years of experience of project or financial control Experience in controlling andor management of activities and resources in aerospace industry Highly proficient in modern project control tools, office automation software and databases, such as MS office including Excel Experience with SAP knowledge of esap would be an asset Excellent planning and organisation skills and attention to detail Good communication skills Ability to work both autonomously and as part of a team within the boundaries of assigned tasks and a stringent schedule Initiative and motivation to perform to high standards in a demanding environment Ability to establish and maintain effective working relationships with the outside world Very good knowledge of the English language spoken and written knowledge of other languages is an asset. Knowledge of ESA administrative and financial processes is a definite advantage. Application procedure Important All applicants must hold a current valid work permit for the Netherlands or be EU nationals. If you are interested in this vacancy, and think you have the skills and experience required, please apply via the relevant link available in our corporate careers website httpwww.serco.comcareersindex.asp If you have any question regarding this position please email space.careersserco.com Position Documentalist Reference RTCEOPPXQ00031 Application closing date 201014 Start date 011114
Tags: documentalist
Documentalist and Configuration Officer
2014-07-29 14:42:45| Space-careers.com Jobs RSS
RHEA is currently recruiting a Documentalist and Configuration Officer to support the operations, maintenance and evolutions of the Documentation Management System DMS at our clients premises in Noordwijk, The Netherlands. Tasks and Activities Your primary tasks and activities may include Assisting in establishment of adequate processes for proper Product configuration control, including configuration management planning, configuration items identification, technical requirements base lining, production and maintenance of configuration item data list CIDL, management of configuration evolution, baselines verification, asbuilt control and inspections. Assisting in establishment of configuration control methods, procedures and standards Providing status data and maintaining a well structured record system acting as secretary to appropriate Boards established for the processing of changes Establishing andor assuring that adequate configuration control methods, procedures and standards are established andor maintained, consistent with applicable standardsrequirements Supervising the processing and disposition of Change Requests andor Change Proposals Regular review of the status of documents in the different archives and where appropriate register this information in the DMS database. Document registration, distribution and archiving, as well as provision of reproduction services. Process configuration controlled document changes and of official papers relevant to the activities of the unit. Provision of paper copies of electronic documents on request, creation of electronic versions of documents, Management of original files Related support to project reviews Support to enhancements of the document management concepts and of future improvements Skills and Experience You must possess the following skills and experience University degree Bachelor from a recognised Institution of secondary studies or equivalent qualification in Business Administration or Communications as relevant, with typically 2 years of relevant experience Experience in Documentation Management and Configuration Management in Space CompaniesOrganizations Preferably with knowledge and understanding of the applicable ESA Configuration Management requirements and standards such as MSESARQ100, MSESARQ108, ECSSM40 How to Apply Looking to take your career to the next level? Interested applicant should submit their CV and Cover Letter to RHEAs Recruitment team at careersrheagroup.com no later than 08082014. We look forward to hearing from you!
Tags: officer
configuration
documentalist
Documentalist
2014-06-02 15:42:06| Space-careers.com Jobs RSS
HE Spaceis a successful international space company. For over 30 years, we have been supporting our customers with qualified experts in the field of engineering, science and administration. We are currently looking for a Documentalistto support our customer in the Netherlands. Documentalist Key tasks and responsibilities In this role you will be working at ESAESTEC in the Telecom Technologies, Products and Systems Department TIAT. Your responsibilities will include Documentation Management, i.e. the operation, maintenance and evolution of the Documentation Management System DMS, including processes, processes and the use of supporting electronic documentation management tool Ensuring the implementation and operations of the Department Documentation Management System in accordance with the ISO requirements and TIA processes Coordinating and ensuring the timely preparation, approval, completion and issue of all the Departments official documents Providing secretarial and administrative support to the Department Head, e.g. coordinating meetings, preparing files, processing incoming mail etc. Administering and maintaining the office documentation systems Supporting the ISO management system and processes. Skills Experience You will have the following qualifications and relevant experience University degree or equivalent qualification in Business Administration, Economics, Management or a related field, together with an administrative background Experience working in business administration and as documentalist Excellent communication skills Ability to interface with stakeholders within and outside the Department Ability to readily assimilate and coordinate input data and provide output Excellent knowledge in the use of standard office automation support software packages and of commercial database systems and electronic mail Fluency in English is mandatory knowledge of other European languages advantageous. This job is located in Noordwijk.We are looking for candidates who are available from July 2014or as soon as possible thereafter. If you think you have what it takes for this job, please send us your CV together with a letter of motivation both in English and in Word to Ms Kirsten Gibbsat jobshespace.com, quoting job reference NL2275before 12Jun14. An exciting and dynamic international working environment awaits you!
Tags: documentalist
Documentalist
2014-06-02 12:38:58| Space-careers.com Jobs RSS
RHEA is currently recruiting a Documentalist to support the Department Head as well as the Management and Project Control Office of the Telecom Technologies, Products and Systems Deparment. Please note that this position is based at our clients premises in Noordwijk, The Netherlands. Tasks and Activities Your primary tasks and activities may include Ensuring the implementation and operations of the Department Documentation Management System in accordance with the ISO requirements and TIA processes Coordinating and ensuring the timely preparation, approvals, completion and issue of all the Departments official documents prepared for ESA Delegate body meetings essentially JCB, IPC and Council, IPC and AC and for Directors management meetings Establishing and maintaining the structure and records and files on the Management Information Systems such as Eclipse and Daptiv. Interfacing and providing support to department staff on administrative matters related to use of the relevant systems Supporting the ISO management system and processes. Supporting reviews and audits, and preparation of files as background for meetings and special studies Administering and maintaining the office documentation systems. Setting up the folder structure, registration, filing and distribution of correspondence and other documentation. Following up departmental actions using the Eclipse Documentation Management System Supporting the Department Head and Management and Project Support Office and Project Controllers in the preparation and follow up of administrative, organisational aswell as contractual matters In addition, Planningcoordinating the Department Heads commitments and meetings, organizing calendar and keeping the Department Head informed on all issues of concern supervising the preparation of files for such meetings and any special subjects On personal initiative or on instructions, collecting information and documents necessary for the Department Head to take actions on given issues Analyzing incoming mail for the Department Head paper and email and presenting these data in an organized and prioritized manner to the Department Head. Ensuring that important and urgent mail reaches the Department Head if on mission, or his authorized deputy to insure timely responses. Coordinating actions with the DTIA office and other Directors offices organizing and coordinating high level meetings e.g. Steering Boards with Industry Coordinating and supervising the pool of TIAT Secretaries and follow up of actions with DTIA and DG Registering and training of the newcomers Cursa Customer Representative Rights Ensuring the diffusion of information between the Department Head and the Programmes Teams Answering incoming calls and performing a prescreening of these calls for direct connection with the Department Head or for reply at a later time. Keeping organized records of these calls and checking closure and follow up Composing routine correspondence and keeping a filing system for incomingoutgoing mail. Generating documents and textual and graphics presentations Checking for correct authorization, substantiating documentation and adherence to Agency rules and practice ref. leave, mission, conference, authorization with regards to Staff Rules and Regulations, as well as financial procedures For the execution of the above tasks the contractor will be expected to use related ESA Corporate specific software tools, documentations systems, and databases and interface with the relevant actors across the Agency Skills and Experience You must possess the following skills and experience University degree from a recognized Institution of secondary studies or equivalent qualification in Business Administration, Economics, Management or related field, together with an administrative background and experience in the disciplines related to the tasks under consideration Business administration and documentalist at Assistant Controller level Ability to interface at appropriate level with relevant actors within and outside the Department Ability to readily assimilate and coordinate input data and providing timely output to the hierarchy Reliability, rigor and initiative in the execution of the assigned work Proven sense of confidentiality Excellence in the use of standard office automation support software packages and of commercial database system and electronic mail Sound knowledge of the use of the corporate software tools used in the Agency Excellent communication skills Languages skills English, French, Dutch other languages such as Italian, German, Spanish appreciated How to Apply Looking to take your career to the next level? Interested applicants should submit their CV and Cover Letter to RHEAs Recruitment team at careersrheagroup.com no later than 120614. We look forward to hearing from you!
Tags: documentalist
Documentalist
2014-04-21 11:37:16| Space-careers.com Jobs RSS
A Spanish leader company in Aerospace Engineering and Scientific services with more than 45 years of experience working for NASA and 35 years working for ESA seeks a candidate for a postion of Business Unit Controller as ESTECNetherlands. Specific Tasks Maintain DMS for TEC technology programmes. Ensure completeness and timeliness of deliverables. Maintain Web page content for TEC Technology programmes no technical maintenance. Collaborate in the drafting of programme status reports. Requirements Knowledge of MS Office Excel, Word, PowerPoint, Visio is required. Knowledge of ESA contractual and programmatic framework will be considered an advantage. Knowledge of Business Objects will be considered an advantage. Applications Interested candidates should send cv and cover letter to curriculumisdefe.es by 30th april 2014. The Job code must be included on the subjet.
Tags: documentalist
Sites : [7] [8] [9] [10] [11] [12] [13] [14] [15] [16] [17] [18] [19] [20] [21] next »