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Tag: documentalist
Documentalist
2017-10-16 16:12:54| Space-careers.com Jobs RSS
Requirements University degree from a recognized Institution of secondary studies or equivalent qualification in Business Administration, Economics, Management or related field, together with an administrative background and experience in the disciplines related to the tasks under consideration. Experience in the Documentalist domain is preferred. Excellent interpersonal and communication skills as well as very good well organized, method, tact, initiative, attention to detail, and in particular discretion are required. Reliability, rigor and initiative in the execution of the assigned work. Proven sense of confidentiality. Languages skills English, French is a plus other languages are appreciated. Excellence in the use of standard office automation support software packages XML, Visual Basic, etc and of commercial database system and electronic mail. Sound knowledge of the use of the corporate software tools used in the Agency.MS Office, Eclipse, Sharepoint. Specific Tasks Reporting directly to the Head of Management and Project Control Support Office with a high degree of autonomy, the postholders responsibilities will include Administer of the projects documentation management system Eclipse and act as the owner of the project internal documentation management process. Set up homogeneous Document Management related tools Eclipse, SFTP, etc for new projects. Prepare or update relevant QMS procedure related to Document Management System for existing and new projects. Upload all project documentation into Eclipse in line with the project internal documentation management process, including the assignment of coherent metadata. Ensure assignment of coherent metadata to all documentation already residing in Eclipse. Ensure formal approval of all relevant documents, e.g. CRs, CCNs, RFDWs and other contractual documents as well as their upload into Eclipse. Ensure all TIAP Project documentation is managed in compliance with relevant QMS procedures and processes. Raise non conformances against the IMS procedures as required. Implement encryption and storage in Eclipse of security relevant documentation in line with the projects documentation management plan. Assist TIAP project team members and industry in Eclipse related matters. Act as interface for exchange of documentation with industry, provide and manage accesses to project Eclipse for industry and other external parties working with the Agency. Act as interface for maintenance of Eclipse. Manage external receipt from industry and distribution to industry of documentation via the FTP server. Implement KPIs related to the documentation management process within projects In relation to project reviews, upload review data packages into Eclipse, set up the reviews in Eclipse, distribute review documentation to reviewers and submit RIDs to industry partners.
Tags: documentalist
Documentalist
2017-10-12 16:11:55| Space-careers.com Jobs RSS
HE Space is a successful international space company. For over 30 years, we have been supporting our customers with qualified experts in the field of engineering, science and administration. We are currently looking for a Documentalist to support our customer in the Netherlands. Documentalist Key Tasks and Responsibilities Reporting directly to the Head of the Management and Project Control Support Office with a high degree of autonomy, your responsibilities will include Administration of the projects documentation management system Eclipse and acting as the owner of the project internal documentation management process Setting up homogeneous Document Management related tools Eclipse, SFTP, etc for new projects Preparing or updating relevant QMS procedures related to the Document Management System for existing and new projects. Uploading all project documentation into Eclipse in line with the project internal documentation management process, including the assignment of coherent metadata Ensuring assignment of coherent metadata to all documentation already present Ensuring formal approval of all relevant documents, e.g. CRs, CCNs, RFDWs and other contractual documents as well as their upload into Eclipse Ensuring all project documentation is managed in compliance with relevant QMS procedures and processes, and raising non conformances against the IMS procedures as required Implementing encryption and storage in Eclipse of security relevant documentation in line with the projects documentation management plan Acting as interface for exchange of documentation with industry, providing and managing accesses to project Eclipse for industry and other external parties working with the Agency Managing external receipt from industry and distribution to industry of documentation via the FTP server Implementing KPIs related to the documentation management process In relation to project reviews, uploading review data packages into Eclipse, setting up the reviews in Eclipse, distributing review documentation to reviewers and submitting RIDs to industry partners. Skills Experience You will have the following qualifications and relevant experience University degree from a recognized institution of secondary studies or equivalent qualification in Business Administration, Economics, Management or related field A background in administration and professional experience in the disciplines related to the tasks Excellent interpersonal and communication skills Good organizational skills, proactiveness and attention to detail Reliability, rigor and initiative in the execution of the assigned work Proven sense of confidentiality. Excellence in the use of standard office automation support software packages XML, Visual Basic, etc, commercial database systems and electronic mail Sound knowledge of the use of the corporate software tools used in the Agency MS Office, Eclipse, Sharepoint Fluency in English is mandatory knowledge of another European language, specifically French, is an advantage. This job is located in Noordwijk. We welcome applicants who are available from December 2017 or as soon as possible thereafter. If you think you have what it takes for this job, please send us your CV together with a letter of motivation both in English and in Word to Ms Kirsten Gibbs at jobshespace.com, quoting job NLSC3534 before 02Nov17. An exciting and dynamic international working environment awaits you! Apply for this job
Tags: documentalist
Documentalist
2017-10-12 12:11:26| Space-careers.com Jobs RSS
Aurora is an established supplier of skilled manpower to ESA and in particular at ESTEC and ESAC. Aurora has the opportunity to expand our support to ESA in the domain of BMC Business Management, Controlling Administration. Happiness of our employees has proven key to obtaining excellent results and a client who also regards us highly for excellent service. Overview Reporting directly to the Head of Management and Project ControlSupport Office with a high degree of autonomy, the postholdersresponsibilities will include Administer of the projects documentation management system Eclipseand act as the owner of the project internal documentation managementprocess. Set up homogeneous Document Management related tools Eclipse, SFTP, etc for new projects. Prepare or update relevant QMS procedure related to Document Management System for existing and new projects. Upload all project documentation into Eclipse in line with the project internal documentation management process, including the assignment of coherent metadata. Ensure assignment of coherent metadata to all documentation already residing in Eclipse. Ensure formal approval of all relevant documents, e.g. CRs, CCNs, RFDWs and other contractual documents as well as their upload intoEclipse. Ensure all TIAP Project documentation is managed in compliance with relevant QMS procedures and processes. Raise non conformances against the IMS procedures as required. Implement encryption and storage in Eclipse of security relevant documentation in line with the projects documentation management plan. Assist TIAP project team members and industry in Eclipse related matters. Act as interface for exchange of documentation with industry, provide and manage accesses to project Eclipse for industry and other externalparties working with the Agency. Act as interface for maintenance of Eclipse. Manage external receipt from industry and distribution to industry of documentation via the FTP server. Implement KPIs related to the documentation management process within projects. In relation to project reviews, upload review data packages into Eclipse, set up the reviews in Eclipse, distribute review documentation to reviewers and submit RIDs to industry partners. Specific qualification requirements University degree from a recognized Institution of secondary studies orequivalent qualification in Business Administration, Economics,Management or related field, together with an administrative backgroundand experience in the disciplines related to the tasks under consideration. Experience in the Documentalist domain is preferred. Excellent interpersonal and communication skills as well as very good well organized, method, tact, initiative, attention to detail, and in particulardiscretion are required. Reliability, rigor and initiative in the execution of the assigned work. Proven sense of confidentiality. Languages skills English, French is a plus other languages areappreciated. Excellence in the use of standard office automation support softwarepackages XML, Visual Basic, etc and of commercial database systemand electronic mail. Sound knowledge of the use of the corporate software tools used in the Agency.MS Office, Eclipse, Sharepoint. Legal and Security Requirements All applicants must be legally allowed to work in The Netherlands Applicants are required to provide a copy of their passport and degree certificate. Aurora will validate the Degree with the issuing University and provide evidence to ESA. Prior to issuing a letter of employment the applicant shall provide to Aurora a recent official document declaring that they are of good conduct from the country where currently resident. Location The work will be performed at the European Space Technology and Research Centre ESTEC at Noordwijk, The Netherlands. Contract The selected candidate will receive good remuneration in line withESA Job Class. Will be registered for both social security and tax in the Netherlands. The standard working hours are 40 per week. There are 12 public holidays and an additional 30 annual days holiday. Training to improve efficiency and provide strength for future career are of course included. Aurora assist with relocation both with support and financially. Aurora contributes to a company pension scheme. To be considered for this Position Provide prior to 3November 2017a summary of why you are a good candidate for the position together with a complete and detailed Candidate Proposal Formor CV and Motivation Letter to Mr. Davide Starnone, at email davide.starnoneaurora.nlquoting reference BMCTIA69. Aurora will agree conditional employment terms and conditions with candidates before submitting them by 8 November 2017, 13.00 hours.
Tags: documentalist
Documentalist
2017-09-08 16:10:52| Space-careers.com Jobs RSS
Client and Location For one of our main customers ESAESTEC, we are currently looking for a Documentalist to support the Navigation directorate onsite at ESTEC. Job description The task covers the daily operation, maintenance and change control for records in the Navigation Directorates Documentation and Configuration Management System. This includes the participation in and to support improvements of the processes related to the use of electronic documentation and configuration systems, management tools e.g. for action tracking and other relevant IT tools. The documentation and configuration tasks are rendered by the CADM Office to given programmes, projects and specific organizational entities within the Navigation Directorate. Tasks and Responsibilities Document registration, distribution and archiving, as well as provision of reproduction services of documents and media Regular review of the status of documents in the different archive and storage locations and align this information in the Documentation and Configuration Management System database Processing configuration controlled document changes and official papers relevant to the activities of the unit Generation and maintenance of documentation and configuration tracking lists Support to the management of the User Account List to the Directorates servers and services Support to users for entering and retrieving documents from various Documentation and Configuration Management related server systems internally and externally Liaising with industrial partners CADM officers and documentalists for exchanging data and resolving documentation and configuration related issues Provision of paper copies of electronic documents on request, creation of electronic versions of documents and management of original files Support to all documentation and configuration related tasks for technical and nontechnical reviews Support to the Directorate Document Records Officer DDRO in discharging relevant functions Experience and education University degree Bachelor from a recognized Institution of secondary studies or equivalent qualification in Business Administration or Communications as relevant, with typically 4 years of relevant experience The work associated to this position can require handling of classified documentation. The candidate shall confirm to be eligible and willing to apply to a Personal Security Clearance. The previous possession of a Personal Security Clearance will be considered positively Proven experience in documentation management Good knowledge of the specific activities andor organisation, of the applicable configuration management working procedures and support tools are an asset. About ATG Europe Today, ATG is recognized as a leading provider of specialized engineering, scientific and technical services to the European Space industry. Our headquarters is located in Noordwijk, the Netherlands and we have subsidiaries in Germany and the UK. Besides these countries, ATG also operates in Belgium, Sweden and Norway. ATG People is the key player in delivering highly educated personnel for RD environments throughout Europe. We are continually recruiting experienced Engineers for exciting, fulltime positions based at our customers sites. As an ATG Engineer, you will be working on very diverse missions and assignments. This opens up unique opportunities to be engaged in innovative projects and challenging you to perform to high standards and utilizing the full extent of your professional knowledge. Interested? Submit your CV and personal details through our website or send your application directly to recruitmentatgeurope.com.
Tags: documentalist
Documentalist
2017-09-05 10:11:14| Space-careers.com Jobs RSS
HE Space is a successful international space company. For over 35 years, we have been supporting our customers with qualified experts in the field of engineering, science and administration. We are currently looking for a Documentalist to support our customer in the Netherlands. Documentalist Key Tasks and Responsibilities As a Documentalist, you will have the following responsibilities Participation in and support to improvements of processes related to the use of electronic documentation and configuration systems, management tools e.g. for action tracking and other relevant IT tools Document registration, distribution and archiving, as well as provision of reproduction services of documents and media Regular review of the status of documents in the different archive and storage locations and align this information in the Documentation and Configuration Management System database Processing configuration controlled document changes and official papers relevant to the activities of the unit Generation and maintenance of documentation and configuration tracking lists Support to the management of the User Account List to the Directorates servers and services Support to users for entering and retrieving documents from various Documentation and Configuration Management related server systems internally and externally Liaising with industrial partners CADM officers and documentalists for exchanging data and resolving documentation and configuration related issues Provision of paper copies of electronic documents on request, creation of electronic versions of documents and management of original files Support to all documentation and configuration related tasks for technical and nontechnical reviews Support to the Directorate Document Records Officer DDRO in discharging relevant functions. Skills Experience You will have the following qualifications and relevant experience University degree in Business Administration or Communications as relevant Several years of relevant experience Fluency in English is mandatory knowledge of another European language is an advantage. This job is located in Noordwijk. We welcome applicants who are available from October 2017 or as soon as possible thereafter. If you think you have what it takes for this job, please send us your CV together with a letter of motivation both in English and in Word to Ms Schirin Schimansky at jobshespace.com, quoting job NLSC3596 before 25Sep17. An exciting and dynamic international working environment awaits you! Apply for this job
Tags: documentalist
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