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Secretary Administrative Assistant

2015-07-27 15:05:39| Space-careers.com Jobs RSS

Serco is a FTSE 250 international service company that improves the quality and efficiency of essential services that matter to millions of people around the world. The work we do for national and local governments involves us in the most important areas of public services, including science and defence. Sercos space heritage over the last 40 years has placed us in the Space News Top 50 Space Industry Manufacturing and Services Companies. With over 1500 staff in the space business covering a wide spectrum of experience and skills, we convey best practice, expertise and innovation in our business. For our activities in ESTEC, we are currently looking for a Secretary Administrative Assistant for a period of 9 months with possible extension of contract. Tasks and Responsibilities The Key Person shall provide support to all organisational aspects of the ExoMars Project. Standard tasks like meeting and travel organisation, transport and logistics are complemented by specific tasks to cope with the peculiarities of the services needed in the ExoMars Project office. As such it includes the following main tasks Administration Support Give support to the Project Secretary in all matters of administration for the project, which includes Mission and Leave Management and Logistic support. Maintaining the project document and correspondence templates. Assist with correcting layout, signature handling and finalising for distribution or admittance to DMS. Support the Maintenance and coordination of the utilisation of the project dedicated file server P drive for common use. Maintain contact with ESRINSciencePrisma helpdesk regarding access of requests etc. Establishment and maintenance of access to the common Project Calendar. Documentalist Support Give support to the Project Documentalist. Assist with the registration and distribution through the project Document Management System DMS of all incoming and outgoing documentation for the ExoMars Mission. Support the handling and following up of documentation exchange with the Prime Contractor and Roscosmos and JPLNASA. Others Ad hoc support to project events for organisation, logistics and execution. Requirements Applicants should bring the following education and experience Completed Secondary Education or a professional training in administrative techniques secretarial related activities At least 2 years of experience within a similar role Fluent in English knowledge of another member state language is an asset Highly proficient in MS office, Lotus Notes and other personal computer software Good organisation skills, good communication skills Ability to cope with pressure and work in a team. Please note that this is a fixed term contract, with a start date of 01092015 and an end by end of May 2016 possibility of extension of the contract is given. Application procedure Important All applicants must hold a current valid work permit for the Netherlands or be EU nationals. Due to the high interest these roles generate, Serco reserves the right to commence, alter or conclude the recruitment process prior to the closing date. If shortlisted, a recruiter will contact you directly. If not, your application will remain in our database and can be matched against future openings. You can also login at any time to apply to additional positions. If you are interested in this vacancy, and think you have the skills and experience required, please apply via the relevant link available in our corporate careers website httpwww.serco.comcareersindex.asp Position Secretary Administrative Assistant Reference RTCSREPE113 Application closing date 11082015 Start date September 2015 If you are not yet registered with Serco we advise you to register your details by adding your details and attaching your CV via httpswww.amris.comsercoalertssignupform.php For additional information about Serco Group please consult our website www.serco.com For additional information about Serco Europe please consult our website www.serco.comeurope For additional information about ESTEC, please consult httpwww.esa.intAboutUsESTEC

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Major players are bringing voice assistant tech to the fore

2015-07-13 12:39:34| Telecom - Topix.net

In sci-fi movies, it's common to see a character having spontaneous conversations with robots and humanoids, like C3PO of "Star Wars" fame. In reality, the technology hasn't reached that level yet.

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Assistant Manpower Administrator

2015-07-03 15:04:01| Space-careers.com Jobs RSS

RHEA is currently recruiting an Assistant Manpower Administrator to support Resource Management Office at our clients premises in Noordwijk, The Netherlands. Tasks and Activities The scope of work will include Support and maintenance of workforce databases and recruitment process for contractors Monthly and ad hoc staffing reporting Interaction with customer directorates for TEC support negotiations Responsible of the coordination of staff workforce planning Staff and Contractors, forecasting and monitoring including recruitments, arrivals and departures in terms of quantity and quality versus related targets and provision of related reporting and analysis, including competence map, onsite offsite workforce, etc. interfacing relevant counterparts in complete autonomy. Ensuring that all routine operations of the office Timesheet, monthly reporting, support to recharges are implemented timely and with adequate level of quality and assisting Workload and Workforce Officer in management and prioritisation of the tasks of the office. In charge of YGTs and RF processes of the Directorate. Coordinator of all GSP request of TEC Support, in liaison with ESA Programs , ensuring that support provided and recharges operations are implemented in line with GSP requirements. Definition, in close coordination with Workload and Workforce Officer, of the processes in support to workloadworkforce management, coordination of the identification and consolidation of related DTEC level requirements, ensuring availability of appropriate documentation, followingup development of tools and coordinating BU level validation and acceptance thereof. Representing Workload and Workforce Officer in case of absences. Skills and Experience The following skills and experience are mandatory University degree Bachelor from a recognised Institution of secondary studies or equivalent qualification in Business Administration or Communications as relevant, with typically 4 years of relevant experience. Experience in workforce management processes The candidate should possess good analytical and reporting skills with the ability to manage large and complex data sets and have an affinity with manpower control. Applicants should demonstrate excellent communication skills, and be client focussed. They should have proven ability to work autonomously, whilst being a cooperative team player in a divers and international team. How to Apply Looking to take your career to the next level? Interested applicants should submit their CV and Cover Letter to RHEAs Recruitment team at careersrheagroup.com no later than 20072015. Preference will be given to candidates eligible for an EU or national personal security clearance at the level of SECRET or above. About RHEA RHEA is a leading engineering consultancy firm with demonstrated expertise in space, system and secure software solutions. We attract skilled engineers, scientists and management professionals and offer a range of exciting career paths working alongside clients such as the European Space Agency, the European GNSS Agency, EUMETSAT, NATO and Airbus Defence Space.

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Documentation configuration management assistant

2015-07-02 16:05:16| Space-careers.com Jobs RSS

Vitrociset is looking for candidates as Documentation configuration management assistant for a a major European space program under development. Please send applications to Mr. Vincent Cocqueel, Corporate International Development, IOF AERA, by EMAIL to V.Cocqueelvitrocisetbelgium.com cc. infovitrocisetbelgium.com Duties You will start your activity at the very beginning of the development of the space program. You will join the space program team and your responsibility will be to assist the project in the areas of documentation configuration identification, control, status accounting, and audits as applied to space programs standard ECSS. Your core tasks will consist in Implementing the internal and enduser requirements related to documentation and configuration management Ensuring documentation processes, policies, and procedures are followed by teams Reviewing approval processes, and ensuring changes and revisions are clearly identified Populating the configuration management database CMDB according to the approved rules and workflows storage, versioning, distribution list in order to ensure this database is reliable e.g. relevant versions are available and identifiable obsolete documents are not reachable Reporting changes and current configuration Auditing or supporting quality audits to verify that requirements have been met Language skills English fluent working language Computer skills Office tools Classic Documentation Management software Required soft skills Analytical and critical thinking, good sense of organization of work Rigor, accuracy Reliability Strong collaboration skills, teamplayer Effective oral and written communication skills Ability to work in a changing environment, openminded Ancillaries Position based in Toulouse, France Position mainly based at customer premises Office hours

Tags: management documentation assistant configuration

 

Assistant Manpower Administrator

2015-07-02 14:04:53| Space-careers.com Jobs RSS

HE Space is a successful international space company. For over 30 years, we have been supporting our customers with qualified experts in the field of engineering, science and administration. We are currently looking for an Assistant Manpower Administrator to support our customer in the Netherlands. Assistant Manpower Administrator Key Tasks and Responsibilities As part of the Resource Management Office in the Directorate of Technical and Quality Management at ESAESTEC you will have the following responsibilities Coordination of staff workforce planning, forecasting and monitoring including recruitments, arrivals and departures in terms of quantity and quality versus related targets and provision of related reporting and analysis, including competence map, onsite offsite workforce, etc. Ensuring the timely implementation of all routine operations of the office Timesheet, monthly reporting, support to recharges Coordinate TEC Support requests ensuring that support provided and recharges operations are implemented in line with requirements Definition of the processes in support to workloadworkforce management, coordination of the identification and consolidation of related DTEC level requirements, ensuring availability of appropriate documentation, followingup development of tools and coordinating BU level validation and acceptance thereof Support and maintenance of workforce databases Support to the Directorates recruitment process Monthly and ad hoc staffing reporting Interaction with customer directorates for TEC support negotiations. Skills Experience You will have the following qualifications and relevant experience University degree in a relevant field Several years of relevant experience Experience working with workforce management processes Highly proficient in the use of modern activities and resource management support toolsdatabases of standard office automation support software packages including in particular advance usage of Excel Experience as user of SAP and in particular ECC and SRM modules and familiarity with relevant ESA corporate applications e.g. ESAp would be an asset Analytical and reporting skills with the ability to manage large and complex data sets and have an affinity with manpower control Excellent communication and organisational skills Fluency in English is mandatory knowledge of another European language is an advantage. This job is located in Noordwijk. We welcome applicants who are available from September 2015 or as soon as possible thereafter. If you think you have what it takes for this job, please send us your CV together with a letter of motivation both in English and in Word to Ms Agnieszka Iwanczuk at jobshespace.com, quoting job NLHP2671 before 16Jul15. An exciting and dynamic international working environment awaits you! Apply for this job

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